Carefor is Eastern Ontario’s largest home care and community support services not-for-profit with over 1,400 employees operating in Eastern Counties, Ottawa, and Pembroke-Renfrew County. The founding chapter of the Victorian Order of Nurses, Carefor has been helping seniors and people living with disabilities in Eastern Ontario live with choice and dignity since 1897. Please visit our website for more information.
For our staff, we are proud to help them be the best they can be both now and into the future. Our staff love working in the community because they can see a real impact in the lives of their clients and their families. We are driven to help our staff learn, develop and be the best they can be both now and into the future. Through comprehensive onboarding and continual training, you are continuously improving your professional practice with Carefor; and with the HOOPP pension plan, great benefits and a flexible schedule we’re looking out for you and your family.
The Executive Assistant (EA) provides a range of administrative and support services to member(s) of Carefor’s Senior Management Team. Supports member(s) of the Senior Leadership Team by:
Provides office/site administration support as a key point of contact within the office setting
Responds to telephone and e-mail inquiries and redirect as appropriate
Maintains and processes attendance reports, requisitions, documents, contracts and other materials that require signoff of the Senior Leadership Team
Maintains positive rapport with senior management and board members for the effective and efficient coordination, delegation and timely distribution/collection and flow of information and reports required by the Senior Leadership Team
Assists member(s) of the Senior Leadership Team with research, collation of information, preparation of reports/contracts/RFP submissions and communication.
Assists member(s) of the Senior Leadership Team in preparation of response to inquiries for legal matters, investigations, and release of confidential information with regard to FIPPA and other regulations.
Prepares responses to surveys including data collection, preparing executive summaries and reports.
Provides other administrative duties as required by the member(s) of the Senior Management Team
Functions and reports in compliance with the Occupational Health and Safety legislation, regulations, and Carefor policies and procedures.
Participates in health and safety training including WHMIS and applies this knowledge in the workplace.
Ensures all workplace incidents are reported in a timely manner in accordance with legislation, and Carefor policies and procedures for workplace injuries and incidents (e.g. WSIB injuries, infection control).
Post-secondary education in Business Administration, Office Administration or similar field, or an acceptable combination of education and experience may be considered
~3 to 5 years’ experience as an executive assistant or in office administration setting
~1-2 years’ experience in providing support to senior management
~ Proficiency with using Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Pro and general office equipment
~ Administration experience within the health sector and/or not-for-profit organization is considered an asset
~ Highly developed organization and planning skills
~ Strong English writing skills with the ability to interpret information, write meeting minutes, compose correspondence and other reports and documents as required. Bilingual skills are an asset/preferred.
~ Thorough knowledge of general office and business procedures and proficient in the use of office equipment and technology including intranet and Microsoft Office products and the ability to adapt to changing technology.
~ Ability to evaluate situations and use policies and procedures as guidelines
~ Pension Plan with the Healthcare of Ontario Pension Plan (HOOPP)
Health and Dental Benefits
Please let us know in your application if you require accommodations at any stage of the recruitment process.
Carefor is Eastern Ontario’s largest home care and community support services not-for-profit with over 1,400 employees operating in Eastern Counties, Ottawa, and Pembroke-Renfrew County. The founding chapter of the Victorian Order of Nurses, Carefor has been helping seniors and people living with disabilities in Eastern Ontario live with choice and dignity since 1897. Please visit our website for more information.
For our staff, we are proud to help them be the best they can be both now and into the future. Our staff love working in the community because they can see a real impact in the lives of their clients and their families. We are driven to help our staff learn, develop and be the best they can be both now and into the future. Through comprehensive onboarding and continual training, you are continuously improving your professional practice with Carefor; and with the HOOPP pension plan, great benefits and a flexible schedule we’re looking out for you and your family.
The Executive Assistant (EA) provides a range of administrative and support services to member(s) of Carefor’s Senior Management Team. Supports member(s) of the Senior Leadership Team by:
Provides office/site administration support as a key point of contact within the office setting
Responds to telephone and e-mail inquiries and redirect as appropriate
Maintains and processes attendance reports, requisitions, documents, contracts and other materials that require signoff of the Senior Leadership Team
Maintains positive rapport with senior management and board members for the effective and efficient coordination, delegation and timely distribution/collection and flow of information and reports required by the Senior Leadership Team
Assists member(s) of the Senior Leadership Team with research, collation of information, preparation of reports/contracts/RFP submissions and communication.
Assists member(s) of the Senior Leadership Team in preparation of response to inquiries for legal matters, investigations, and release of confidential information with regard to FIPPA and other regulations.
Prepares responses to surveys including data collection, preparing executive summaries and reports.
Provides other administrative duties as required by the member(s) of the Senior Management Team
Functions and reports in compliance with the Occupational Health and Safety legislation, regulations, and Carefor policies and procedures.
Participates in health and safety training including WHMIS and applies this knowledge in the workplace.
Ensures all workplace incidents are reported in a timely manner in accordance with legislation, and Carefor policies and procedures for workplace injuries and incidents (e.g. WSIB injuries, infection control).
Post-secondary education in Business Administration, Office Administration or similar field, or an acceptable combination of education and experience may be considered
~3 to 5 years’ experience as an executive assistant or in office administration setting
~1-2 years’ experience in providing support to senior management
~ Proficiency with using Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Pro and general office equipment
~ Administration experience within the health sector and/or not-for-profit organization is considered an asset
~ Highly developed organization and planning skills
~ Strong English writing skills with the ability to interpret information, write meeting minutes, compose correspondence and other reports and documents as required. Bilingual skills are an asset/preferred.
~ Thorough knowledge of general office and business procedures and proficient in the use of office equipment and technology including intranet and Microsoft Office products and the ability to adapt to changing technology.
~ Ability to evaluate situations and use policies and procedures as guidelines
~ Pension Plan with the Healthcare of Ontario Pension Plan (HOOPP)
Health and Dental Benefits
Please let us know in your application if you require accommodations at any stage of the recruitment process.
Carefor is Eastern Ontario’s largest home care and community support services not-for-profit with over 1,400 employees operating in Eastern Counties, Ottawa, and Pembroke-Renfrew County. The founding chapter of the Victorian Order of Nurses, Carefor has been helping seniors and people living with disabilities in Eastern Ontario live with choice and dignity since 1897. Please visit our website for more information.
For our staff, we are proud to help them be the best they can be both now and into the future. Our staff love working in the community because they can see a real impact in the lives of their clients and their families. We are driven to help our staff learn, develop and be the best they can be both now and into the future. Through comprehensive onboarding and continual training, you are continuously improving your professional practice with Carefor; and with the HOOPP pension plan, great benefits and a flexible schedule we’re looking out for you and your family.
The Executive Assistant (EA) provides a range of administrative and support services to member(s) of Carefor’s Senior Management Team. Supports member(s) of the Senior Leadership Team by:
Provides office/site administration support as a key point of contact within the office setting
Responds to telephone and e-mail inquiries and redirect as appropriate
Maintains and processes attendance reports, requisitions, documents, contracts and other materials that require signoff of the Senior Leadership Team
Maintains positive rapport with senior management and board members for the effective and efficient coordination, delegation and timely distribution/collection and flow of information and reports required by the Senior Leadership Team
Assists member(s) of the Senior Leadership Team with research, collation of information, preparation of reports/contracts/RFP submissions and communication.
Assists member(s) of the Senior Leadership Team in preparation of response to inquiries for legal matters, investigations, and release of confidential information with regard to FIPPA and other regulations.
Prepares responses to surveys including data collection, preparing executive summaries and reports.
Provides other administrative duties as required by the member(s) of the Senior Management Team
Functions and reports in compliance with the Occupational Health and Safety legislation, regulations, and Carefor policies and procedures.
Participates in health and safety training including WHMIS and applies this knowledge in the workplace.
Ensures all workplace incidents are reported in a timely manner in accordance with legislation, and Carefor policies and procedures for workplace injuries and incidents (e.g. WSIB injuries, infection control).
Post-secondary education in Business Administration, Office Administration or similar field, or an acceptable combination of education and experience may be considered
~3 to 5 years’ experience as an executive assistant or in office administration setting
~1-2 years’ experience in providing support to senior management
~ Proficiency with using Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Pro and general office equipment
~ Administration experience within the health sector and/or not-for-profit organization is considered an asset
~ Highly developed organization and planning skills
~ Strong English writing skills with the ability to interpret information, write meeting minutes, compose correspondence and other reports and documents as required. Bilingual skills are an asset/preferred.
~ Thorough knowledge of general office and business procedures and proficient in the use of office equipment and technology including intranet and Microsoft Office products and the ability to adapt to changing technology.
~ Ability to evaluate situations and use policies and procedures as guidelines
~ Pension Plan with the Healthcare of Ontario Pension Plan (HOOPP)
Health and Dental Benefits
Please let us know in your application if you require accommodations at any stage of the recruitment process.
Carefor is Eastern Ontario’s largest home care and community support services not-for-profit with over 1,400 employees operating in Eastern Counties, Ottawa, and Pembroke-Renfrew County. The founding chapter of the Victorian Order of Nurses, Carefor has been helping seniors and people living with disabilities in Eastern Ontario live with choice and dignity since 1897. Please visit our website for more information.
For our staff, we are proud to help them be the best they can be both now and into the future. Our staff love working in the community because they can see a real impact in the lives of their clients and their families. We are driven to help our staff learn, develop and be the best they can be both now and into the future. Through comprehensive onboarding and continual training, you are continuously improving your professional practice with Carefor; and with the HOOPP pension plan, great benefits and a flexible schedule we’re looking out for you and your family.
The Executive Assistant (EA) provides a range of administrative and support services to member(s) of Carefor’s Senior Management Team. Supports member(s) of the Senior Leadership Team by:
Provides office/site administration support as a key point of contact within the office setting
Responds to telephone and e-mail inquiries and redirect as appropriate
Maintains and processes attendance reports, requisitions, documents, contracts and other materials that require signoff of the Senior Leadership Team
Maintains positive rapport with senior management and board members for the effective and efficient coordination, delegation and timely distribution/collection and flow of information and reports required by the Senior Leadership Team
Assists member(s) of the Senior Leadership Team with research, collation of information, preparation of reports/contracts/RFP submissions and communication.
Assists member(s) of the Senior Leadership Team in preparation of response to inquiries for legal matters, investigations, and release of confidential information with regard to FIPPA and other regulations.
Prepares responses to surveys including data collection, preparing executive summaries and reports.
Provides other administrative duties as required by the member(s) of the Senior Management Team
Functions and reports in compliance with the Occupational Health and Safety legislation, regulations, and Carefor policies and procedures.
Participates in health and safety training including WHMIS and applies this knowledge in the workplace.
Ensures all workplace incidents are reported in a timely manner in accordance with legislation, and Carefor policies and procedures for workplace injuries and incidents (e.g. WSIB injuries, infection control).
Post-secondary education in Business Administration, Office Administration or similar field, or an acceptable combination of education and experience may be considered
~3 to 5 years’ experience as an executive assistant or in office administration setting
~1-2 years’ experience in providing support to senior management
~ Proficiency with using Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Pro and general office equipment
~ Administration experience within the health sector and/or not-for-profit organization is considered an asset
~ Highly developed organization and planning skills
~ Strong English writing skills with the ability to interpret information, write meeting minutes, compose correspondence and other reports and documents as required. Bilingual skills are an asset/preferred.
~ Thorough knowledge of general office and business procedures and proficient in the use of office equipment and technology including intranet and Microsoft Office products and the ability to adapt to changing technology.
~ Ability to evaluate situations and use policies and procedures as guidelines
~ Pension Plan with the Healthcare of Ontario Pension Plan (HOOPP)
Health and Dental Benefits
Please let us know in your application if you require accommodations at any stage of the recruitment process.
Carefor is Eastern Ontario’s largest home care and community support services not-for-profit with over 1,400 employees operating in Eastern Counties, Ottawa, and Pembroke-Renfrew County. The founding chapter of the Victorian Order of Nurses, Carefor has been helping seniors and people living with disabilities in Eastern Ontario live with choice and dignity since 1897. Please visit our website for more information.
For our staff, we are proud to help them be the best they can be both now and into the future. Our staff love working in the community because they can see a real impact in the lives of their clients and their families. We are driven to help our staff learn, develop and be the best they can be both now and into the future. Through comprehensive onboarding and continual training, you are continuously improving your professional practice with Carefor; and with the HOOPP pension plan, great benefits and a flexible schedule we’re looking out for you and your family.
The Executive Assistant (EA) provides a range of administrative and support services to member(s) of Carefor’s Senior Management Team. Supports member(s) of the Senior Leadership Team by:
Provides office/site administration support as a key point of contact within the office setting
Responds to telephone and e-mail inquiries and redirect as appropriate
Maintains and processes attendance reports, requisitions, documents, contracts and other materials that require signoff of the Senior Leadership Team
Maintains positive rapport with senior management and board members for the effective and efficient coordination, delegation and timely distribution/collection and flow of information and reports required by the Senior Leadership Team
Assists member(s) of the Senior Leadership Team with research, collation of information, preparation of reports/contracts/RFP submissions and communication.
Assists member(s) of the Senior Leadership Team in preparation of response to inquiries for legal matters, investigations, and release of confidential information with regard to FIPPA and other regulations.
Prepares responses to surveys including data collection, preparing executive summaries and reports.
Provides other administrative duties as required by the member(s) of the Senior Management Team
Functions and reports in compliance with the Occupational Health and Safety legislation, regulations, and Carefor policies and procedures.
Participates in health and safety training including WHMIS and applies this knowledge in the workplace.
Ensures all workplace incidents are reported in a timely manner in accordance with legislation, and Carefor policies and procedures for workplace injuries and incidents (e.g. WSIB injuries, infection control).
Post-secondary education in Business Administration, Office Administration or similar field, or an acceptable combination of education and experience may be considered
~3 to 5 years’ experience as an executive assistant or in office administration setting
~1-2 years’ experience in providing support to senior management
~ Proficiency with using Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Pro and general office equipment
~ Administration experience within the health sector and/or not-for-profit organization is considered an asset
~ Highly developed organization and planning skills
~ Strong English writing skills with the ability to interpret information, write meeting minutes, compose correspondence and other reports and documents as required. Bilingual skills are an asset/preferred.
~ Thorough knowledge of general office and business procedures and proficient in the use of office equipment and technology including intranet and Microsoft Office products and the ability to adapt to changing technology.
~ Ability to evaluate situations and use policies and procedures as guidelines
~ Pension Plan with the Healthcare of Ontario Pension Plan (HOOPP)
Health and Dental Benefits
Please let us know in your application if you require accommodations at any stage of the recruitment process.
About us:
Carefor is Eastern Ontario’s largest home care and community support services not-for-profit with over 1,400 employees operating in Eastern Counties, Ottawa, and Pembroke-Renfrew County. The founding chapter of the Victorian Order of Nurses, Carefor has been helping seniors and people living with disabilities in Eastern Ontario live with choice and dignity since 1897. Please visit our website for more information.
At Carefor, we know our work matters, and we’re proud of the impact we have in people’s lives. For our staff, we are proud to help them be the best they can be both now and into the future. Our staff love working in the community because they can see a real impact in the lives of their clients and their families. See more about working with Carefor . We are driven to help our staff learn, develop and be the best they can be both now and into the future. Through comprehensive onboarding and continual training, you are continuously improving your professional practice with Carefor; and with the HOOPP pension plan, great benefits and a flexible schedule we’re looking out for you and your family.
The Opportunity:
Under the supervision of the Vice-President, Client Care, the Director, Client Care, Home & Clinical Care Programs, Personal Support Services is responsible for the overall planning, direction, implementation, and delivery of Carefor’s home care programs, including the following services: personal support services, with the ability to provide coverage for nursing, allied health and transitional care programs in partnership with local hospitals. The Director will be responsible for exploring new business and program development opportunities within their portfolio. They will be required to work collaboratively with stakeholders and partner agencies throughout the Champlain region. The Director closely collaborates internally with members of the Senior Leadership Team and other key stakeholders.
Key Duties and Responsibilities:
Operational and Organizational Responsibilities:
Participates in the development of strategic plans for the provision of services and implementation of service and program requirements in collaboration with the leadership team. Implements quality management initiatives that result in visible continuous improvement and cost effectiveness. Promotes appropriate research programs to contribute to the identification of community needs and challenges, as well as the development of new programs and services to meet these needs. Leads program planning, management, and evaluation by analyzing applicable statistics and research to mobilize departmental resources in developing new and expanding existing program opportunities and assists the managers/supervisors with the use of this statistical data. Manages, develops, and enhances all aspects of the programs and departments within their assignment.
Managerial/ Supervisory Responsibilities:
Provides direct supervision and guidance to program managers, and supervisors. Provides ongoing feedback, formal performance reviews, and coaches staff to realize their potential and career aspirations. Responsible for building and maintaining a high performing and engaged team, including participation in recruitment, onboarding, recognition, engagement, investigative and disciplinary activities. Plans, directs, monitors, and coordinates the provision of resources and services required to carry out the core functions of programs within their portfolio. Develops and monitors compliance with Carefor Policies and Procedures Facilitates and oversees any third-party audits of programs to ensure effective resolution of audit findings. Fosters and develops collaborative relationships between departments to ensure an integrated approach to meeting business goals and objectives. Professionally represents the organization both externally with partners/stakeholders and internally with Senior Leadership and the Board of Directors Oversees partnerships with community groups involved in service delivery. Participates in the Management On-Call roster.
Financial Responsibilities:
Participates in the budget planning process for programs within their portfolio. Provides input and expert judgment regarding expenditures and resources needed for the programs within their portfolio. Regularly monitors expenditures and revenues against the budget and takes corrective action when necessary. Reviews monthly financial reports and adjusts course as required to stay within budget targets.
Health and Safety Responsibilities:
Functions and reports in compliance with Occupational Health and Safety Legislation, program standards, Carefor Policies & Procedures, and all other relevant legislation. Participates in health and safety training, including WHMIS, and applies this knowledge in the workplace. Ensures that all staff, volunteers, and programs operate in compliance with Occupational Health and Safety Legislation, program standards, Carefor Polices & Procedures, and all other relevant legislation. Performs all management duties and responsibilities as described in Occupational Health and Safety Legislation and Carefor Policies & Procedures.
What you bring to the role:
Master's Degree in Nursing, Health Care Administration, or related field. Registration in good standing as a registered professional in one of Ontario's Regulatory Colleges representing the profession LEAN Healthcare Management certified would be a strong asset Minimum of 10 years direct work experience in a management position of progressive responsibilities Experience in arranging and working with community services and/or home health care delivery Demonstrated experience managing external relationships including contract management, negotiations, financial management, conflict resolution, and general stakeholder/external relations Developed experience managing transformations Exceptional leadership and interpersonal skills Strong knowledge of community and home health care policies, standards, contracts, and partnerships Sound problem solving, analytical thinking, planning, and execution skills Demonstrated ability to prioritize, meet tight deadlines, and work well under pressure Advanced communication skills, both verbal and written Developed computer skills, including experience with Microsoft Office Suite Experience creating and managing budgets for medium to large organizations Experience leading within a unionized environment Bilingualism (French/English) is an asset.
What we offer you:
The hiring range for this position is $115,433.00-$144,292.00.00 per year which reflects the expected starting salary based on qualifications and experience. Please note, this is not the full salary range for the position. Opportunities for growth within the full salary range are available in alignment with organizational policies and performance.
Competitive Salary Pension Plan with the Healthcare of Ontario Pension Plan (HOOPP) Health and Dental Benefits Employee and Family Assistance Program Professional Development Opportunities Leadership team who values innovation, continuous improvement, quality and service excellence while appreciating work-life boundaries Staff who are deeply committed to excellent client care
Carefor is committed to providing an inclusive, barrier-free recruitment and selection process. Please let us know in your application if you require accommodations at any stage of the recruitment process. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.
About us:Carefor is Eastern Ontario’s largest home care and community support services not-for-profit with over 1,400 employees operating in Eastern Counties, Ottawa, and Pembroke-Renfrew County. The founding chapter of the Victorian Order of Nurses, Carefor has been helping seniors and people living with disabilities in Eastern Ontario live with choice and dignity since 1897. Please visit our website for more information.At Carefor, we know our work matters, and we’re proud of the impact we have in people’s lives. For our staff, we are proud to help them be the best they can be both now and into the future. Our staff love working in the community because they can see a real impact in the lives of their clients and their families. See more about working with Carefor.We are driven to help our staff learn, develop and be the best they can be both now and into the future. Through comprehensive onboarding and continual training, you are continuously improving your professional practice with Carefor; and with the HOOPP pension plan, great benefits and a flexible schedule we’re looking out for you and your family.The Opportunity:Under the supervision of the Vice-President, Client Care, the Director, Client Care, Home & Clinical Care Programs, Personal Support Services is responsible for the overall planning, direction, implementation, and delivery of Carefor’s home care programs, including the following services: personal support services, with the ability to provide coverage for nursing, allied health and transitional care programs in partnership with local hospitals. The Director will be responsible for exploring new business and program development opportunities within their portfolio. They will be required to work collaboratively with stakeholders and partner agencies throughout the Champlain region. The Director closely collaborates internally with members of the Senior Leadership Team and other key stakeholders.Key Duties and Responsibilities:Operational and Organizational Responsibilities:Participates in the development of strategic plans for the provision of services and implementation of service and program requirements in collaboration with the leadership team.Implements quality management initiatives that result in visible continuous improvement and cost effectiveness.Promotes appropriate research programs to contribute to the identification of community needs and challenges, as well as the development of new programs and services to meet these needs.Leads program planning, management, and evaluation by analyzing applicable statistics and research to mobilize departmental resources in developing new and expanding existing program opportunities and assists the managers/supervisors with the use of this statistical data.Manages, develops, and enhances all aspects of the programs and departments within their assignment.Managerial/ Supervisory Responsibilities: Provides direct supervision and guidance to program managers, and supervisors.Provides ongoing feedback, formal performance reviews, and coaches staff to realize their potential and career aspirations.Responsible for building and maintaining a high performing and engaged team, including participation in recruitment, onboarding, recognition, engagement, investigative and disciplinary activities.Plans, directs, monitors, and coordinates the provision of resources and services required to carry out the core functions of programs within their portfolio.Develops and monitors compliance with Carefor Policies and ProceduresFacilitates and oversees any third-party audits of programs to ensure effective resolution of audit findings.Fosters and develops collaborative relationships between departments to ensure an integrated approach to meeting business goals and objectives.Professionally represents the organization both externally with partners/stakeholders and internally with Senior Leadership and the Board of DirectorsOversees partnerships with community groups involved in service delivery.Participates in the Management On-Call roster.Financial Responsibilities:Participates in the budget planning process for programs within their portfolio.Provides input and expert judgment regarding expenditures and resources needed for the programs within their portfolio.Regularly monitors expenditures and revenues against the budget and takes corrective action when necessary.Reviews monthly financial reports and adjusts course as required to stay within budget targets.Health and Safety Responsibilities:Functions and reports in compliance with Occupational Health and Safety Legislation, program standards, Carefor Policies & Procedures, and all other relevant legislation.Participates in health and safety training, including WHMIS, and applies this knowledge in the workplace. Ensures that all staff, volunteers, and programs operate in compliance with Occupational Health and Safety Legislation, program standards, Carefor Polices & Procedures, and all other relevant legislation.Performs all management duties and responsibilities as described in Occupational Health and Safety Legislation and Carefor Policies & Procedures.What you bring to the role:Master's Degree in Nursing, Health Care Administration, or related field.Registration in good standing as a registered professional in one of Ontario's Regulatory Colleges representing the professionLEAN Healthcare Management certified would be a strong assetMinimum of 10 years direct work experience in a management position of progressive responsibilitiesExperience in arranging and working with community services and/or home health care deliveryDemonstrated experience managing external relationships including contract management, negotiations, financial management, conflict resolution, and general stakeholder/external relationsDeveloped experience managing transformationsExceptional leadership and interpersonal skillsStrong knowledge of community and home health care policies, standards, contracts, and partnershipsSound problem solving, analytical thinking, planning, and execution skillsDemonstrated ability to prioritize, meet tight deadlines, and work well under pressureAdvanced communication skills, both verbal and writtenDeveloped computer skills, including experience with Microsoft Office SuiteExperience creating and managing budgets for medium to large organizationsExperience leading within a unionized environmentBilingualism (French/English) is an asset. What we offer you:The hiring range for this position is $115,433.00-$144,292.00.00 per year which reflects the expected starting salary based on qualifications and experience. Please note, this is not the full salary range for the position. Opportunities for growth within the full salary range are available in alignment with organizational policies and performance.Competitive SalaryPension Plan with the Healthcare of Ontario Pension Plan (HOOPP)Health and Dental BenefitsEmployee and Family Assistance ProgramProfessional Development OpportunitiesLeadership team who values innovation, continuous improvement, quality and service excellence while appreciating work-life boundariesStaff who are deeply committed to excellent client careCarefor is committed to providing an inclusive, barrier-free recruitment and selection process. Please let us know in your application if you require accommodations at any stage of the recruitment process. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.
About us:Carefor is Eastern Ontario’s largest home care and community support services not-for-profit with over 1,400 employees operating in Eastern Counties, Ottawa, and Pembroke-Renfrew County. The founding chapter of the Victorian Order of Nurses, Carefor has been helping seniors and people living with disabilities in Eastern Ontario live with choice and dignity since 1897. Please visit our website for more information.At Carefor, we know our work matters, and we’re proud of the impact we have in people’s lives. For our staff, we are proud to help them be the best they can be both now and into the future. Our staff love working in the community because they can see a real impact in the lives of their clients and their families. See more about working with Carefor.We are driven to help our staff learn, develop and be the best they can be both now and into the future. Through comprehensive onboarding and continual training, you are continuously improving your professional practice with Carefor; and with the HOOPP pension plan, great benefits and a flexible schedule we’re looking out for you and your family.The Opportunity:The Executive Assistant (EA) provides a range of administrative and support services to member(s) of Carefor’s Senior Management Team. The EA is often the first point of contact in coordinating meetings, following up on actions, preparing documents, presentations, and reports, and supporting committees of the Board of Directors.Key Duties and Responsibilities:Supports member(s) of the Senior Leadership Team by:Organizes and maintains internal and external schedules, meetings and eventsProvides office/site administration support as a key point of contact within the office settingResponds to internal and external correspondence as appropriateResponds to telephone and e-mail inquiries and redirect as appropriateSets up and maintains filing systemsMaintains and processes attendance reports, requisitions, documents, contracts and other materials that require signoff of the Senior Leadership TeamMaintains positive rapport with senior management and board members for the effective and efficient coordination, delegation and timely distribution/collection and flow of information and reports required by the Senior Leadership TeamAssists member(s) of the Senior Leadership Team with research, collation of information, preparation of reports/contracts/RFP submissions and communication.Assists member(s) of the Senior Leadership Team in preparation of response to inquiries for legal matters, investigations, and release of confidential information with regard to FIPPA and other regulations.Prepares responses to surveys including data collection, preparing executive summaries and reports.Provides other administrative duties as required by the member(s) of the Senior Management TeamArranges registration, hotel accommodations and travel arrangementsSupports the Board of Directors by:Serves as coordinator to assigned Board committees including, scheduling meetings, attending and taking meeting minutesDrafts, prepares and distributes agendas, correspondence, minutes, communications and documentationMaintains records of minutes and documentation for assigned Board committee meetingsArranges registration at meetings, hotel accommodation and travel for Board committee members as requiredHealth and Safety Accountability (consistent with all non-supervisory positions):Functions and reports in compliance with the Occupational Health and Safety legislation, regulations, and Carefor policies and procedures.Participates in health and safety training including WHMIS and applies this knowledge in the workplace.Wears or uses any/all protective equipment or clothing provided by Carefor and does not interfere with protective devices so as to change or negate their functions.Reports the absence of or defect in any equipment or protective device of which he/she is aware and which may endanger him/herself or another worker.Reports any violations of the Health and Safety Act or the regulations, or the existence of any hazard.Ensures all workplace incidents are reported in a timely manner in accordance with legislation, and Carefor policies and procedures for workplace injuries and incidents (e.g. WSIB injuries, infection control).What you bring to the role:Post-secondary education in Business Administration, Office Administration or similar field, or an acceptable combination of education and experience may be considered3 to 5 years’ experience as an executive assistant or in office administration setting1-2 years’ experience in providing support to senior managementProficiency with using Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Pro and general office equipmentExperience in coordinating meetings and events, minute taking and compiling reportsAdministration experience within the health sector and/or not-for-profit organization is considered an assetHighly developed organization and planning skillsAdvanced records management and minute-taking skillsStrong English writing skills with the ability to interpret information, write meeting minutes, compose correspondence and other reports and documents as required. Bilingual skills are an asset/preferred.Exercises sound judgment, tact, diplomacy and confidentiality in establishing and maintaining positive communications with internal and external stakeholders.Thorough knowledge of general office and business procedures and proficient in the use of office equipment and technology including intranet and Microsoft Office products and the ability to adapt to changing technology.Ability to take initiative and work independentlyAbility to evaluate situations and use policies and procedures as guidelinesAbility to work in a fast-paced environment, prioritize, multi-task & meet deadlinesWhat we offer you:Competitive SalaryPension Plan with the Healthcare of Ontario Pension Plan (HOOPP)Health and Dental BenefitsEmployee and Family Assistance ProgramProfessional Development OpportunitiesWork-Life BalanceCarefor is committed to providing an inclusive, barrier-free recruitment and selection process. Please let us know in your application if you require accommodations at any stage of the recruitment process. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.
About us:
Carefor is Eastern Ontario’s largest home care and community support services not-for-profit with over 1,400 employees operating in Eastern Counties, Ottawa, and Pembroke-Renfrew County. The founding chapter of the Victorian Order of Nurses, Carefor has been helping seniors and people living with disabilities in Eastern Ontario live with choice and dignity since 1897. Please visit our website for more information.
At Carefor, we know our work matters, and we’re proud of the impact we have in people’s lives. For our staff, we are proud to help them be the best they can be both now and into the future. Our staff love working in the community because they can see a real impact in the lives of their clients and their families. See more about working with Carefor . We are driven to help our staff learn, develop and be the best they can be both now and into the future. Through comprehensive onboarding and continual training, you are continuously improving your professional practice with Carefor; and with the HOOPP pension plan, great benefits and a flexible schedule we’re looking out for you and your family.
The Opportunity:
The Executive Assistant (EA) provides a range of administrative and support services to member(s) of Carefor’s Senior Management Team. The EA is often the first point of contact in coordinating meetings, following up on actions, preparing documents, presentations, and reports, and supporting committees of the Board of Directors.
Key Duties and Responsibilities:
Supports member(s) of the Senior Leadership Team by:
Organizes and maintains internal and external schedules, meetings and events Provides office/site administration support as a key point of contact within the office setting Responds to internal and external correspondence as appropriate Responds to telephone and e-mail inquiries and redirect as appropriate Sets up and maintains filing systems Maintains and processes attendance reports, requisitions, documents, contracts and other materials that require signoff of the Senior Leadership Team Maintains positive rapport with senior management and board members for the effective and efficient coordination, delegation and timely distribution/collection and flow of information and reports required by the Senior Leadership Team Assists member(s) of the Senior Leadership Team with research, collation of information, preparation of reports/contracts/RFP submissions and communication. Assists member(s) of the Senior Leadership Team in preparation of response to inquiries for legal matters, investigations, and release of confidential information with regard to FIPPA and other regulations. Prepares responses to surveys including data collection, preparing executive summaries and reports. Provides other administrative duties as required by the member(s) of the Senior Management Team Arranges registration, hotel accommodations and travel arrangements
Supports the Board of Directors by:
Serves as coordinator to assigned Board committees including, scheduling meetings, attending and taking meeting minutes Drafts, prepares and distributes agendas, correspondence, minutes, communications and documentation Maintains records of minutes and documentation for assigned Board committee meetings Arranges registration at meetings, hotel accommodation and travel for Board committee members as required Health and Safety Accountability (consistent with all non-supervisory positions): Functions and reports in compliance with the Occupational Health and Safety legislation, regulations, and Carefor policies and procedures. Participates in health and safety training including WHMIS and applies this knowledge in the workplace. Wears or uses any/all protective equipment or clothing provided by Carefor and does not interfere with protective devices so as to change or negate their functions. Reports the absence of or defect in any equipment or protective device of which he/she is aware and which may endanger him/herself or another worker. Reports any violations of the Health and Safety Act or the regulations, or the existence of any hazard. Ensures all workplace incidents are reported in a timely manner in accordance with legislation, and Carefor policies and procedures for workplace injuries and incidents (e.g. WSIB injuries, infection control).
What you bring to the role:
Post-secondary education in Business Administration, Office Administration or similar field, or an acceptable combination of education and experience may be considered 3 to 5 years’ experience as an executive assistant or in office administration setting 1-2 years’ experience in providing support to senior management Proficiency with using Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Pro and general office equipment Experience in coordinating meetings and events, minute taking and compiling reports Administration experience within the health sector and/or not-for-profit organization is considered an asset Highly developed organization and planning skills Advanced records management and minute-taking skills Strong English writing skills with the ability to interpret information, write meeting minutes, compose correspondence and other reports and documents as required. Bilingual skills are an asset/preferred. Exercises sound judgment, tact, diplomacy and confidentiality in establishing and maintaining positive communications with internal and external stakeholders. Thorough knowledge of general office and business procedures and proficient in the use of office equipment and technology including intranet and Microsoft Office products and the ability to adapt to changing technology. Ability to take initiative and work independently Ability to evaluate situations and use policies and procedures as guidelines Ability to work in a fast-paced environment, prioritize, multi-task & meet deadlines
What we offer you:
Competitive Salary Pension Plan with the Healthcare of Ontario Pension Plan (HOOPP) Health and Dental Benefits Employee and Family Assistance Program Professional Development Opportunities Work-Life Balance
Carefor is committed to providing an inclusive, barrier-free recruitment and selection process. Please let us know in your application if you require accommodations at any stage of the recruitment process. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.
The Opportunity: Nursing Supervisor, Permanent Posting Date : December, 2024 Reporting to the Manager of Allied Health Services, the Nursing Supervisor, @Home Programs, is responsible for the case management and nursing care of clients transitioning out of the hospital as part of Carefor’s @Home bundled care programs. The Nursing Supervisor is responsible for managing the wrap-around care that is coordinated and delivered to clients admitted to the program, with support from members of the care team. Responsibilities include conducting InterRAI-HC assessments, designing care plans, engaging with other members of the care team (e.g., social workers, PTs, OTs, PTA/OTA, nutritional specialists, and speech language pathologists), and delegating tasks to personal support workers assigned to deliver care. The Nursing Supervisor is also responsible for providing clinical support, identifying and following up with PSW job performance issues, participating in client case conferences, providing ongoing training and assessments, and providing feedback on performance. As a critical resource to the @Home Program, the Nursing Supervisor will support the care team and clients in providing safe, client-centred care by modeling practice standards, defining care processes and procedures, and collaborating in the design of personal support workers’ education and training. Striving for excellence in quality client care, the position provides leadership and supports the implementation of evidence-based professional practice projects, programs, and initiatives for Carefor’s @Home Program(s). About Us Carefor is Eastern Ontario’s largest home care and community support services not-for-profit with over 1,600 employees operating in Eastern Counties, Ottawa, and Pembroke-Renfrew County. Formerly the Victorian Order of Nurses, Carefor has been providing service in Ottawa for over 123 years. Please visit our website for more information. At Carefor, we know our work matters, and we’re proud of the impact we have in people’s lives. Our team of professionals offer care to our clients and their families by focusing on the whole person. By working in the home and community, our team has time to connect and affect real change that enriches lives and gives choice. For our staff, we are proud to help them be the best they can be both now and into the future. Through comprehensive onboarding and continual training, you are continuously improving your professional practice with Carefor; and with the HOOPP pension plan, great benefits, and a flexible schedule, we’re looking out for you and your family. Carefor is committed to providing an inclusive, barrier-free recruitment and selection process. Please let us know in your application if you require accommodations at any stage of the recruitment process. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity. Apply Now Name First Last Email Phone Message Attach Cover Letter What region are you applying for? (Required) Eastern Counties Renfrew County What position are you applying for (Required) Stay Connected Which region(s) do you want to hear from? #J-18808-Ljbffr
