A growing construction firm in Toronto is seeking a Project Administrator to assist with administrative functions in construction projects. The ideal candidate has post-secondary education, experience in administration, and is proficient with Microsoft tools. Responsibilities include liaising with the project team, data entry, and maintaining important documentation. This role offers competitive benefits and opportunities for growth.
#J-18808-Ljbffr
Overview Join to apply for the Project Administrator role at Clearway Group of Companies . At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations. If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel. Summary A Project Administrator at Clearway is responsible for assisting in the administrative functions of construction projects. Tasks involve data entry/transfer, reports, time keeping, document control, coordination with project team, liaison between field and head office. The position is based out of the field office for the project within the GTA. Location: Job Site Trailer – Located Within The Greater Toronto Area Hours of Operation: 8:00 am to 5:00 pm (EST) Essential Duties & Responsibilities Assist the project team where applicable, in the day-to-day duties Coordinate with the Head Office Admin Team in requesting and following up Subcontractor/Vendor mandatory documents Maintain and update various tracking sheets required throughout construction including but not limited to: quantity tracking, production tracking, material tracking, trucking logs, packing slips, locates, submittal logs, Shop drawings, RFI, RFQ, Purchase Orders, and permits in coordination with project team Assist in packaging documents and various project requirements Attend internal coordination and project meetings as requested/required & take minutes Compile and complete a project photograph record Coding, sorting and preparing packing slips for submission to head office Data entry and processing time and material work Assist in completing regulatory forms and permit applications as required Complete additional administrative assignments as requested by project team Accurate input of data in various programs used within the company in a timely manner Packaging, organizing and updating of various spreadsheets, diagrams and photographs Attend conferences and training as required to maintain proficiency Requirements Post-Secondary Education/College Diploma preferred Knowledge and use of Microsoft Word, Excel, and Adobe Detail oriented, and able to multi-task under the pressure of deadlines Experience in administration (within construction sector preferred) Able to effectively communicate in English with internal and external parties, both written and verbal Effective time management and organizational skills Proven ability to work independently and within a team environment Valid Ontario Drivers License Must be legally eligible to work in Canada – no work permit sponsorship is available for this position Benefits Competitive Salary with annual cost of living increases Annual Bonus Program Group RRSP with 100% Matching 100% Company Paid Benefits Extended Health Care Dental Care Vision Care Disability Insurance Vacation & Personal Days, plus Paid Holiday Shutdown Parental Leave Top-up Program Employee Assistance Program (EAP) Life Insurance Wellness Programs Free On-site Parking Casual Dress Aoda Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request. Please, no agencies Referrals increase your chances of interviewing at Clearway Group of Companies by 2x Get notified about new Project Administrator jobs in Toronto, Ontario, Canada . #J-18808-Ljbffr
Overview 4 weeks ago Be among the first 25 applicants At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs. Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations. If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel. Job Summary This is a 1-year contract position to back fill maternity leave. Reporting to the Health and Safety Manager, the Health and Safety Coordinator is responsible for ensuring a safe work environment by developing, implementing, and maintaining health and safety policies and procedures, monitoring compliance with occupational health and safety (OHSA) regulations, conduct risk assessments, and provide training to employees to prevent workplace hazards and injuries. Location: Clearway\'s Head Office – Maple, ON. This role will require frequent visits to Job Sites located across the Greater Toronto Area. Hours of Operations: 8:00 am to 5:00 pm (EST) Essential Duties & Responsibilities Carry out inspections of workplaces/jobsite to ensure compliance with applicable laws, regulations, health and safety policies and programs Make recommendations and develop corrective actions with the project team for non-compliances and ensure follow-up for reporting to management Investigate and assist in responding to health and safety incidents and assist in completing investigations, reporting and corrective actions Assist in the development and implementation of health and safety policies, practices and procedures Assist in the development and delivery of employee’s orientations and training programs. Assists in the preparation of reports, documents and forms as required by the health and safety program Assist in carrying out performance audits Assist in managing Return-To-Work programs Complete additional assignments and responsibilities as requested by Health and Safety Manager or Senior Management Take minutes of meetings as required and distribute them appropriately. - Organize and coordinate workshops and training events as directed by the Health & Safety Manager And must behave in a manner that reflects Clearway’s core values Other duties as assigned. Our Ideal Candidate 1-2 years of experience working in a similar role Experience working in construction industry is a plus Degree/Certificate in related field Excellent time management and organizational skills A strong passion for fostering a safe work environment Ability to get along well with a variety of personalities and individuals Strong Microsoft Office skills including Excel, Word, PowerPoint and Outlook Able to work under pressure with time constraints. Valid Driving License is required Policies & Accessibility Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request. Please, no agencies Additional Details Seniority level: Entry level Employment type: Other Job function: Management and Manufacturing Industries: Construction Brampton, Ontario, Canada CA$80,000 - CA$100,000 #J-18808-Ljbffr
Overview Accounts Payable Specialist role at Clearway Group of Companies. Location: Head Office (Maple, Ontario). There is no remote/hybrid opportunities for this position. Hours: Monday-Friday, 8:00 am - 5:00 pm. The Accounts Payable Specialist is responsible for carrying out assigned tasks within the Accounts Payable Team and supporting the Finance Division. This role reports to the Accounts Payable Supervisor but works closely with all Finance Team members, Operations colleagues, and Vendors, to deliver an excellent customer experience across the Clearway Group. The role requires a full understanding of how Accounts Payable processes impact the Procure to Pay and Month-end Close and Reporting processes. Responsibilities Sort and match Vendor invoices to purchase orders, packing slips, or other supporting documentation. Assist Company personnel with expenditure coding. Accurately and timely enter, self-review, and post Vendor invoices in batches. Review documentation for instructions from Company personnel on invoice holds and payments and enter/update the Accounts Payable system for the same. Follow up with Company personnel or Vendors on missing information or documentation. Reconcile Company records to Vendor statements and follow up with Vendors to resolve issues/discrepancies. Field incoming calls and emails from Vendors; respond, redirect, or escalate as appropriate. Assist Accounts Payable Team members with meeting month-end process requirements and deadlines. Gain expert understanding of Accounts Payable system functionalities to ensure the Company benefits from automation opportunities and configured controls. Assist with creating and maintaining Accounts Payable Team and process documentation. Assist with financial and tax audits as directed; pull supporting documentation and respond to queries as requested. Execute other duties and projects as assigned and directed. Requirements Post-Secondary Education/College Diploma - Civil Engineering, Civil Engineering Technology, or Construction Management seen as an asset Knowledge and use of Microsoft Word, Excel, and Adobe Valid Ontario Driver's License Proficient in the English language (written and oral) with strong inter-personal and communication skills Strong planning and organizational skills with the ability to multi-task and prioritize Ability to meet and adhere to deadlines and work under strict time constraints Be self-motivated and driven Civil construction experience an asset Benefits Competitive Salary with annual cost of living increases Annual Bonus Program Group RRSP with 100% Matching 100% Company Paid Benefits Extended Health Care Dental Care Vision Care Disability Insurance Vacation & Personal Days, plus Paid Holiday Shutdown Parental Leave Top-up Program Employee Assistance Program (EAP) Life Insurance Wellness Programs Free On-site Parking AODA Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request. Please, no agencies #J-18808-Ljbffr
