\"This is 2 months contract with possible extension\"
We are seeking a General Office Assistant to join our Montreal office, providing on-site and remote support across our Canada locations. This role is key to ensuring smooth daily operations, supporting facilities, reception, mail/print, meeting rooms, and records management.Key Responsibilities:Set up conference/meeting rooms, manage AV equipment, and coordinate cateringProvide reception support: greet visitors, answer calls, and manage access cardsHandle incoming/outgoing mail, courier coordination, and office suppliesSupport records management and retrievalAssist with facilities management, including minor repairs, maintenance, and office organizationProvide basic IT, HR onboarding/offboarding, and finance support as neededQualifications:2+ years in office support in a professional environmentExceptional customer service and interpersonal skillsBilingual in English and French (written & spoken)Strong organizational, multi-tasking, and time-management skillsKnowledge of AV equipment, Microsoft Office, and office technology toolsAbility to lift up to 50 lbs and work occasional overtimePerks: Be part of a collaborative team, develop vendor relationships, and support a dynamic, fast-paced office environment.
The expected base salary range for this position is $22 – $24 per hour, depending on experience, skills, and internal equity.
The Company offers a total rewards package in accordance with all applicable federal, provincial, and local laws and requirements. Benefit eligibility and offerings vary based on role, employment status, and work location.For contractor positions, benefits are limited to those entitlements and protections required by applicable law, which may include (as applicable) vacation pay, public holidays, leaves of absence, and other legally mandated benefits or payments.
We may use AI-enabled and/or automated tools to support parts of our recruitment process, including application screening, interview scheduling, and candidate communications. These tools are used to enhance consistency and efficiency. All hiring decisions involve human review and are not based solely on automated processing.
\"This is 2 months contract with possible extension\"
We are seeking a General Office Assistant to join our Montreal office, providing on-site and remote support across our Canada locations. This role is key to ensuring smooth daily operations, supporting facilities, reception, mail/print, meeting rooms, and records management.Key Responsibilities:Set up conference/meeting rooms, manage AV equipment, and coordinate cateringProvide reception support: greet visitors, answer calls, and manage access cardsHandle incoming/outgoing mail, courier coordination, and office suppliesSupport records management and retrievalAssist with facilities management, including minor repairs, maintenance, and office organizationProvide basic IT, HR onboarding/offboarding, and finance support as neededQualifications:2+ years in office support in a professional environmentExceptional customer service and interpersonal skillsBilingual in English and French (written & spoken)Strong organizational, multi-tasking, and time-management skillsKnowledge of AV equipment, Microsoft Office, and office technology toolsAbility to lift up to 50 lbs and work occasional overtimePerks: Be part of a collaborative team, develop vendor relationships, and support a dynamic, fast-paced office environment.
The expected base salary range for this position is $22 – $24 per hour, depending on experience, skills, and internal equity.
The Company offers a total rewards package in accordance with all applicable federal, provincial, and local laws and requirements. Benefit eligibility and offerings vary based on role, employment status, and work location.For contractor positions, benefits are limited to those entitlements and protections required by applicable law, which may include (as applicable) vacation pay, public holidays, leaves of absence, and other legally mandated benefits or payments.
We may use AI-enabled and/or automated tools to support parts of our recruitment process, including application screening, interview scheduling, and candidate communications. These tools are used to enhance consistency and efficiency. All hiring decisions involve human review and are not based solely on automated processing.
\"This is 2 months contract with possible extension\"
We are seeking a General Office Assistant to join our Montreal office, providing on-site and remote support across our Canada locations. This role is key to ensuring smooth daily operations, supporting facilities, reception, mail/print, meeting rooms, and records management.Key Responsibilities:Set up conference/meeting rooms, manage AV equipment, and coordinate cateringProvide reception support: greet visitors, answer calls, and manage access cardsHandle incoming/outgoing mail, courier coordination, and office suppliesSupport records management and retrievalAssist with facilities management, including minor repairs, maintenance, and office organizationProvide basic IT, HR onboarding/offboarding, and finance support as neededQualifications:2+ years in office support in a professional environmentExceptional customer service and interpersonal skillsBilingual in English and French (written & spoken)Strong organizational, multi-tasking, and time-management skillsKnowledge of AV equipment, Microsoft Office, and office technology toolsAbility to lift up to 50 lbs and work occasional overtimePerks: Be part of a collaborative team, develop vendor relationships, and support a dynamic, fast-paced office environment.
The expected base salary range for this position is $22 – $24 per hour, depending on experience, skills, and internal equity.
The Company offers a total rewards package in accordance with all applicable federal, provincial, and local laws and requirements. Benefit eligibility and offerings vary based on role, employment status, and work location.For contractor positions, benefits are limited to those entitlements and protections required by applicable law, which may include (as applicable) vacation pay, public holidays, leaves of absence, and other legally mandated benefits or payments.
We may use AI-enabled and/or automated tools to support parts of our recruitment process, including application screening, interview scheduling, and candidate communications. These tools are used to enhance consistency and efficiency. All hiring decisions involve human review and are not based solely on automated processing.
Department Overview – Size, Structure, Team CultureCurrently, 30+ on team and expanding. Team located in Vancouver and Toronto.At the heart of our team is a commitment to precision, collaboration, and client-centric excellence. We thrive in a dynamic, fast-paced environment where every team member plays a critical role in ensuring seamless account setup and documentation processes for our wealth management clients.
Daily Responsibilities – A Typical Day in the LifeReview incoming requests (e.g., client documentation updates, or advisor-initiated changes) in the queue.Data Entry & Verification: Process client information (e.g., KYC details, tax forms, investment preferences) into systems, ensuring accuracy and compliance with regulatory standards. Cross-check data against source documents.Scrutinizing documents to prevent errors that could delay account activation.Verify adherence to policies and regulatory requirements (e.g., AML, privacy laws). Flag potential risks for review.Assist with backlog reduction, process improvement suggestions, or training new hires on data entry best practices.
Must-Have Skills/Experience/EducationPost-Secondary Education
Nice-to-Have Skills/Experience/EducationBasic understanding of regulatory compliance software (e.g., for AML, KYC checks).Prior exposure to financial services, wealth management, or banking operations.Knowledge of investment products (e.g., stocks, mutual funds) and account types (e.g., RRSP, TFSA, FHSA).
Soft SkillsStrong analytical skills for identifying discrepancies in complex documents.Adaptability to handle high-volume, time-sensitive tasks with shifting priorities.Proactive communication to clarify ambiguities with front-office staff and colleagues.Attention to detail beyond basic data entry (e.g., spotting compliance risks).
The expected base salary range for this position is $19 – $21 per hour, depending on experience, skills, and internal equity. The Company offers a total rewards package in accordance with all applicable federal, provincial, and local laws and requirements. Benefit eligibility and offerings vary based on role, employment status, and work location.For contractor positions, benefits are limited to those entitlements and protections required by applicable law, which may include (as applicable) vacation pay, public holidays, leaves of absence, and other legally mandated benefits or payments. We may use AI-enabled and/or automated tools to support parts of our recruitment process, including application screening, interview scheduling, and candidate communications. These tools are used to enhance consistency and efficiency. All hiring decisions involve human review and are not based solely on automated processing.
Department Overview – Size, Structure, Team CultureCurrently, 30+ on team and expanding. Team located in Vancouver and Toronto.At the heart of our team is a commitment to precision, collaboration, and client-centric excellence. We thrive in a dynamic, fast-paced environment where every team member plays a critical role in ensuring seamless account setup and documentation processes for our wealth management clients.
Daily Responsibilities – A Typical Day in the LifeReview incoming requests (e.g., client documentation updates, or advisor-initiated changes) in the queue.Data Entry & Verification: Process client information (e.g., KYC details, tax forms, investment preferences) into systems, ensuring accuracy and compliance with regulatory standards. Cross-check data against source documents.Scrutinizing documents to prevent errors that could delay account activation.Verify adherence to policies and regulatory requirements (e.g., AML, privacy laws). Flag potential risks for review.Assist with backlog reduction, process improvement suggestions, or training new hires on data entry best practices.
Must-Have Skills/Experience/EducationPost-Secondary Education
Nice-to-Have Skills/Experience/EducationBasic understanding of regulatory compliance software (e.g., for AML, KYC checks).Prior exposure to financial services, wealth management, or banking operations.Knowledge of investment products (e.g., stocks, mutual funds) and account types (e.g., RRSP, TFSA, FHSA).
Soft SkillsStrong analytical skills for identifying discrepancies in complex documents.Adaptability to handle high-volume, time-sensitive tasks with shifting priorities.Proactive communication to clarify ambiguities with front-office staff and colleagues.Attention to detail beyond basic data entry (e.g., spotting compliance risks).
The expected base salary range for this position is $19 – $21 per hour, depending on experience, skills, and internal equity. The Company offers a total rewards package in accordance with all applicable federal, provincial, and local laws and requirements. Benefit eligibility and offerings vary based on role, employment status, and work location.For contractor positions, benefits are limited to those entitlements and protections required by applicable law, which may include (as applicable) vacation pay, public holidays, leaves of absence, and other legally mandated benefits or payments. We may use AI-enabled and/or automated tools to support parts of our recruitment process, including application screening, interview scheduling, and candidate communications. These tools are used to enhance consistency and efficiency. All hiring decisions involve human review and are not based solely on automated processing.
