We are a trailblazing health tech company on a mission to revolutionize the nursing home & post acute space. Our innovative AI software is transforming the admissions process and care delivery in these settings. We’ve just raised $30M and are experiencing rapid growth. We are looking for a VP of Finance to join our growing team. About the Role As ExaCare’s VP of Finance, you will be responsible for leading all accounting and financial planning and analysis functions, driving strategic financial decisions, and ensuring robust financial health to support our rapid growth. You will ensure financial rigor, forecast accuracy, compliance, and excellent financial health so ExaCare can scale responsibly, raise capital, meet investor expectations, and drive profitable growth. You will balance being hands‑on in accounting and operations with strategic financial planning and stakeholder management. What you’ll do Strategic Financial Leadership Partner with the executive team, and Board on financial strategy, fundraising, capital allocation, and long‑term planning. Define and monitor key metrics (SaaS‑focused: MRR/ARR growth, churn, LTV/CAC, net retention, burn multiple, sales efficiency, etc.). FP&A, Forecasting & Budgeting Lead all aspects of financial planning and analysis, including budgeting, forecasting, long‑range planning, and financial modeling to support strategic initiatives and while balancing operational goals. Establish and lead the annual & quarterly budgeting process; coordinate budgets across departments. Build rolling forecasts, track variances, perform root cause analysis. Provide financial insight for hiring and investment decisions. Accounting, Compliance & Reporting Oversee accounting operations: monthly close, AR/AP, revenue recognition (ASC 606), payroll, expense management. Ensure compliance with accounting standards, tax, audit, regulatory matters. Prepare internal management reporting, investor / Board decks. Maintain “audit readiness” for external audits. Operational Excellence Managing and optimizing cash flow, working capital, and capital expenditures to ensure the company’s financial stability and maximize returns. Manage relationships with banks, lenders, accountants. Select, implement, and optimize financial systems (ERP, billing / revenue recognition, forecasting tools). Build scalable processes and controls to enable growth. Oversee finance operations: invoicing, collections, payment terms, vendor contracts. Fundraising and Investor Relations Lead debt or equity fundraises. Own financial narrative, data room, and term‑sheet modeling for growth equity, PE, and prospective public investors. Leading audit and due diligence efforts and financial integration for potential mergers, acquisitions, or strategic partnerships, if applicable. Collaborating cross‑functionally with all departments to understand their financial needs, support their growth initiatives, and ensure financial discipline throughout the organization. Recruit, mentor, and scale the finance team (Accounting, FP&A, operations, RevOps if under Finance). Foster a culture of ownership, transparency, accountability. What You’ll Bring 7+ years of progressive experience in finance Strong FP&A toolkit: budgeting, forecasting, scenario modeling, and partnering with leaders on headcount and investment decisions. Solid accounting foundation with mastery of SaaS revenue recognition (ASC 606), monthly close, cash management, and audit/tax support. Deep familiarity with SaaS metrics (ARR/MRR, net retention, LTV/CAC, burn multiple, sales efficiency) and using them to drive decisions. Proven experience owning board and investor reporting, fundraising support (equity and/or debt), and working directly with executives and directors. Track record of building and leading lean, high‑performing finance teams in fast‑paced startup environments. Systems and process builder: comfortable selecting and implementing tools (ERP, billing, FP&A/BI) and designing scalable, lightweight processes. Benefits and perks Competitive salary and equity in a high‑growth startup Flexible PTO, take what you need Medical, dental, and vision coverage Great startup culture, including ChatGPT premium and company off‑sites High‑achieving team, including ex‑Amazon engineers and alumni of Bain, BCG, and Goldman Sachs #J-18808-Ljbffr
A pioneering health tech company located in Toronto is seeking a VP of Finance to lead its financial strategy and operational excellence. The ideal candidate will have over 7 years of finance experience with expertise in SaaS revenue recognition, budgeting, and compliance. This role involves managing financial planning, overseeing compliance, and driving growth. They offer competitive compensation, flexible PTO, and a strong startup culture. #J-18808-Ljbffr
Drive innovation in health care as a Senior Solutions Consultant. Collaborate with clients to harness AI solutions for smoother admissions and care delivery, ensuring effective onboarding and training. As a mid-senior level team member, you will utilize your background in consulting or B2B SaaS to facilitate smooth customer transitions. This role involves creating in-depth documentation, training guides, and providing insights to refine our product. Your contributions will directly affect the evolution of service delivery in the healthcare sector. Key Responsibilities: • Create engaging training workshops and materials • Document onboarding procedures and best practices • Analyze and improve onboarding effectiveness • Oversee client communications and project management • Handle technical customer support and issue resolution Requirements: • 2-4 years experience in relevant consulting roles • Bachelor's degree in Business or Engineering • Exceptional communication and relationship skills • Experience with product configuration and API integrations • High attention to detail with a solutions-oriented mindset Join a team committed to impactful health technology, enhancing user experience and care delivery across the sector. #J-18808-Ljbffr
Get AI-powered advice on this job and more exclusive features.We are a trailblazing health tech company on a mission to revolutionize the nursing home & post acute space. Our innovative AI software is transforming the admissions process and care delivery in these settings. We’ve just raised $30M and are experiencing rapid growth. We are looking for a Senior Solutions Consultant to join our growing team.About the RoleThe Senior Solutions Consultant is a customer‑facing, implementation‑focused role that partners closely with the Business Operations Manager to deliver smooth technical onboarding and effective user training. Working with a product customers already love, you’ll map real‑world workflows into a clean ExaCare configuration, build the playbooks that enable us to scale, and make onboarding feel effortless with a team of smart people. You’ll also be the voice of the customer, capturing urgent feedback and channeling customer insights back to Product and Engineering to drive rapid improvements. You will support pilots and full rollouts, coordinating across Customer Success, Strategy & Operations, Sales, and Engineering.What You’ll DoDeliver onboarding and training: build role‑based curricula and quick‑start guides, lead live trainings and office hours, and record short Looms/tutorialsDevelop and maintain SOPs & documentation: create internal runbooks, checklists, and templates for onboarding and training; maintain customer‑facing help articles, FAQs, and how‑to guides.Continuously improve processes: run post‑mortems after go‑lives, document lessons learned, and drive experiments that shorten time‑to‑value and improve training effectiveness.Support technical onboarding with our Business Operations Managers: host standing implementation calls to understand the customers’ workflows and needs, then manage customer communications, timelines, risks, and status updates.Configure the ExaCare platform for new customers: set up environments, roles/permissions, data imports, basic integrations (e.g., SSO, file/API feeds), and workflow settings based on customer requirements.Provide technical support during onboarding: triage issues and partner with Engineering/Support to drive resolution; communicate updates clearly to customers.Maintain project hygiene across CRM/CS tools and project management systems; keep notes, tasks, and next steps organized and current.What You’ll Bring2 - 4 years in consulting, banking, or in a B2B SaaS customer‑facing role.Bachelor’s degree in Business, Engineering, or a related field.Strong communication and facilitation skills; confident with both executive stakeholders and frontline users.Process and documentation mindset; you enjoy turning complexity into clear SOPs, checklists, and guides.Technical aptitude; comfortable with product configuration, data mapping/CSV imports, basics of SSO/APIs/webhooks, and learning new tools quicklyHealthcare exposure or familiarity with PHI/privacy considerations (e.g., HIPAA/PHIPA) is a plus.Strong relationship-building and client management skills — clear, articulate, friendly, and professional in customer interactions.High attention to detail and comfortable following and iterating on detailed SOPsAbility to thrive in a fast-paced, dynamic environment with shifting priorities and evolving processes.Ability to maintain a no-ego mindset and efficiently handle a variety of admin, technical and client-facing tasks.Benefits and PerksCompetitive salary and equity in a high-growth startupPaid time off at your discretionHybrid work out of our beautiful Toronto office (Queen / Spadina)Medical, dental, and vision coverageGreat start‑up culture (e.g., company off-sites, casual attire, stellar snacks, ChatGPT premium)ImpactWe are committed to being a force for good and leaving a lasting, meaningful impact on society. From the products we create and the services we provide, to the way we interact with our employees and customers.AccountabilityWe are accountable to each other and the communities in which we operate. We take ownership of our mistakes and work to correct them, and we hold ourselves and each other accountable for delivering on our promises and commitments.OwnershipWe give everyone ownership of their tasks and projects and everyone is expected to be proactive in finding solutions and overcoming challenges.Sense of UrgencyWe value speed and efficiency in everything we do. We strive to continuously improve our processes and find ways to do things faster, without sacrificing quality or attention to detail.Answer FirstWe value proactive problem-solving. Instead of bringing questions or problems, whenever possible, we bring proposed answers. It\'s important for us to lead with an answer or solution, but to be flexible to others feedback.If this sounds like you, we\'d love to have a chat!Seniority levelMid-Senior levelEmployment typeFull-timeJob functionConsulting, Information Technology, and Business DevelopmentIndustriesSoftware DevelopmentReferrals increase your chances of interviewing at ExaCare AI by 2xGet notified about new Senior Solutions Consultant jobs in Toronto, Ontario, Canada. #J-18808-Ljbffr
Company OverviewExaCare AI is a leading health tech company on a mission to build the AI operating system for post-acute care. Our platform turns messy, unstructured referral packets into clear clinical insights and next steps, so teams can make faster, safer placement decisions with less administrative burden. Today, ExaCare AI powers more than 1,500 facilities, and is growing rapidly.
We recently raised a $30M Series A led by Insight Partners, and are bringing world-class talent together to transform healthcare. If you like building, learning, and want to make a real impact, come join us!
About the RoleThe BizOps Manager is responsible for ensuring our customers are successful and continuously seeing value from ExaCare’s solutions. You will own client relationships from the moment the sale closes, guiding customers through onboarding, adoption, and expansion. This is a client-facing role that blends elements of account management, customer success, and strategic growth, with an emphasis on delivering an exceptional customer experience and driving expansion opportunities.
You will work closely with customers to guide them through initial implementation and continuously optimize their experience. Many of our customers start with pilot programs, so you will play a critical role in helping prove value and strategically land and expand adoption within their organizations.
You’ll also work closely with the Strategy & Operations team and Chief of Staff to refine customer journeys, implement processes that scale, and inform product improvements based on customer feedback. It’s an ideal fit for someone who is detail-oriented, relationship-driven, adaptable, and eager to contribute to a collaborative, fast-moving team.
What You’ll Bring4+ years of experience in management consultingStrong relationship-building and client management skills — clear, articulate, friendly, and professional in customer interactionsPrevious experience managing or leading a team — able to coach, support, and align teammates while maintaining high standards for execution and customer impact.High attention to detail and comfortable following and iterating on detailed SOPsAbility to thrive in a fast-paced, dynamic environment with shifting priorities and evolving processesAble to identify opportunities to drive expansion and deliver increasing value to customersComfortable working closely with cross-functional teams (Ops, Strategy, Engineering)Ability to maintain a no-ego mindset and efficiently handle a variety of admin, technical and client-facing tasks.Embraces feedback and actively supports skill development among teammates.
What You’ll DoOwn and nurture customer relationships from post-sale through onboarding, adoption, and expansionGuide customers through onboarding — ensure smooth technical integration and successful training on ExaCare’s platformMonitor and optimize account health — proactively track adoption, satisfaction, and usage trends; address issues before they escalateDrive land-and-expand growth — identify and pursue opportunities to expand adoption within customer organizations (moving from pilot to full org rollouts)Partner with cross-functional teams — work closely with Sales, Strategy & Operations, and Engineering to continuously improve the customer experienceGather and synthesize customer feedback to inform product enhancements and operational improvementsFollow and refine SOPs for key workflows — help us scale best-in-class customer success processesBalance short-term customer needs with long-term account strategy — ensuring retention, growth, and high customer satisfaction
Benefits + PerksCompetitive salary and equity in a high-growth startupFlexible PTO, take what you needMedical, dental, and vision coverageGreat startup culture, including company off-sitesHigh-achieving team, including ex-Amazon engineers and alumni of Bain, BCG, Goldman Sachs, and more
An insight into our Core Values
Only the Best Belong HereWe are unapologetic about talent. This should be the best team you have ever been on. Protecting that standard is how we honor each other’s time, ambition, and craft.
The Patient is Downstream of Every DecisionAt the end of the day, this is about the patient. We get there by deeply respecting post-acute operators and partners, because their work is the path our software travels to create better care.
Raise the Bar on OwnershipWe grow because people here go beyond the minimum. We invest extra effort, care, and ownership into what we build.
The World is Moving Fast. We move Faster.This is a race. We work hard, we move early, and we stay ahead of problems and competitors. If we slow down, someone else will pass us.
Radical Candor, Zero Politics.We say what’s true, early, and we keep communication direct and clean so the team can move.
Bring Good Vibes and Win Together We win as a team. We bring energy, support each other, and make the workplace somewhere people are excited to show up to.
If this sounds like you, we'd love to have a chat!
Company OverviewExaCare AI is a leading health tech company on a mission to build the AI operating system for post-acute care. Our platform turns messy, unstructured referral packets into clear clinical insights and next steps, so teams can make faster, safer placement decisions with less administrative burden. Today, ExaCare AI powers more than 1,500 facilities, and is growing rapidly.
We recently raised a $30M Series A led by Insight Partners, and are bringing world-class talent together to transform healthcare. If you like building, learning, and want to make a real impact, come join us!
About the RoleThe BizOps Manager is responsible for ensuring our customers are successful and continuously seeing value from ExaCare’s solutions. You will own client relationships from the moment the sale closes, guiding customers through onboarding, adoption, and expansion. This is a client-facing role that blends elements of account management, customer success, and strategic growth, with an emphasis on delivering an exceptional customer experience and driving expansion opportunities.
You will work closely with customers to guide them through initial implementation and continuously optimize their experience. Many of our customers start with pilot programs, so you will play a critical role in helping prove value and strategically land and expand adoption within their organizations.
You’ll also work closely with the Strategy & Operations team and Chief of Staff to refine customer journeys, implement processes that scale, and inform product improvements based on customer feedback. It’s an ideal fit for someone who is detail-oriented, relationship-driven, adaptable, and eager to contribute to a collaborative, fast-moving team.
What You’ll Bring4+ years of experience in management consultingStrong relationship-building and client management skills — clear, articulate, friendly, and professional in customer interactionsPrevious experience managing or leading a team — able to coach, support, and align teammates while maintaining high standards for execution and customer impact.High attention to detail and comfortable following and iterating on detailed SOPsAbility to thrive in a fast-paced, dynamic environment with shifting priorities and evolving processesAble to identify opportunities to drive expansion and deliver increasing value to customersComfortable working closely with cross-functional teams (Ops, Strategy, Engineering)Ability to maintain a no-ego mindset and efficiently handle a variety of admin, technical and client-facing tasks.Embraces feedback and actively supports skill development among teammates.
What You’ll DoOwn and nurture customer relationships from post-sale through onboarding, adoption, and expansionGuide customers through onboarding — ensure smooth technical integration and successful training on ExaCare’s platformMonitor and optimize account health — proactively track adoption, satisfaction, and usage trends; address issues before they escalateDrive land-and-expand growth — identify and pursue opportunities to expand adoption within customer organizations (moving from pilot to full org rollouts)Partner with cross-functional teams — work closely with Sales, Strategy & Operations, and Engineering to continuously improve the customer experienceGather and synthesize customer feedback to inform product enhancements and operational improvementsFollow and refine SOPs for key workflows — help us scale best-in-class customer success processesBalance short-term customer needs with long-term account strategy — ensuring retention, growth, and high customer satisfaction
Benefits + PerksCompetitive salary and equity in a high-growth startupFlexible PTO, take what you needMedical, dental, and vision coverageGreat startup culture, including company off-sitesHigh-achieving team, including ex-Amazon engineers and alumni of Bain, BCG, Goldman Sachs, and more
An insight into our Core Values
Only the Best Belong HereWe are unapologetic about talent. This should be the best team you have ever been on. Protecting that standard is how we honor each other’s time, ambition, and craft.
The Patient is Downstream of Every DecisionAt the end of the day, this is about the patient. We get there by deeply respecting post-acute operators and partners, because their work is the path our software travels to create better care.
Raise the Bar on OwnershipWe grow because people here go beyond the minimum. We invest extra effort, care, and ownership into what we build.
The World is Moving Fast. We move Faster.This is a race. We work hard, we move early, and we stay ahead of problems and competitors. If we slow down, someone else will pass us.
Radical Candor, Zero Politics.We say what’s true, early, and we keep communication direct and clean so the team can move.
Bring Good Vibes and Win Together We win as a team. We bring energy, support each other, and make the workplace somewhere people are excited to show up to.
If this sounds like you, we'd love to have a chat!
Company OverviewExaCare AI is a leading health tech company on a mission to build the AI operating system for post-acute care. Our platform turns messy, unstructured referral packets into clear clinical insights and next steps, so teams can make faster, safer placement decisions with less administrative burden. Today, ExaCare AI powers more than 1,500 facilities, and is growing rapidly.
We recently raised a $30M Series A led by Insight Partners, and are bringing world-class talent together to transform healthcare. If you like building, learning, and want to make a real impact, come join us!
About the RoleThe Solutions Consultant is a customer‑facing, implementation‑focused role that partners closely with the BizOps Manager to deliver smooth technical onboarding and effective user training. Working with a product customers already love, you’ll map real-world workflows into a clean ExaCare configuration, build the playbooks that enable us to scale, and make onboarding feel effortless with a team of smart people. You’ll also be the voice of the customer, capturing urgent feedback and channeling customer insights back to Product and Engineering to drive rapid improvements. You will support pilots and full rollouts, coordinating across Customer Success, Strategy & Operations, Sales, and Engineering.
What You’ll DoDeliver onboarding and training: build role‑based curricula and quick‑start guides, lead live trainings and office hours, and record short Looms/tutorialsDevelop and maintain SOPs & documentation: create internal runbooks, checklists, and templates for onboarding and training; maintain customer‑facing help articles, FAQs, and how‑to guides.Continuously improve processes: run post-mortems after go‑lives, document lessons learned, and drive experiments that shorten time‑to‑value and improve training effectiveness.Support technical onboarding with our BizOps Managers: host standing implementation calls to understand the customers’ workflows and needs, then manage customer communications, timelines, risks, and status updates.Configure the ExaCare platform for new customers: set up environments, roles/permissions, data imports, basic integrations (e.g., SSO, file/API feeds), and workflow settings based on customer requirements.Provide technical support during onboarding: triage issues and partner with Engineering/Support to drive resolution; communicate updates clearly to customers.Maintain project hygiene across CRM/CS tools and project management systems; keep notes, tasks, and next steps organized and current.
What You’ll Bring1+ years in consulting, banking, or in a B2B SaaS customer‑facing role.Bachelor’s degree in Business, Engineering, or a related field.Strong communication and facilitation skills; confident with both executive stakeholders and frontline users.Process and documentation mindset; you enjoy turning complexity into clear SOPs, checklists, and guides.Technical aptitude; comfortable with product configuration, data mapping/CSV imports, basics of SSO/APIs/webhooks, and learning new tools quicklyHealthcare exposure or familiarity with PHI/privacy considerations (e.g., HIPAA/PHIPA) is a plus.Strong relationship-building and client management skills — clear, articulate, friendly, and professional in customer interactions.High attention to detail and comfortable following and iterating on detailed SOPsAbility to thrive in a fast-paced, dynamic environment with shifting priorities and evolving processes.Ability to maintain a no-ego mindset and efficiently handle a variety of admin, technical and client-facing tasks.
Benefits + PerksCompetitive salary and equity in a high-growth startupFlexible PTO, take what you needMedical, dental, and vision coverageGreat startup culture, including company off-sitesHigh-achieving team, including ex-Amazon engineers and alumni of Bain, BCG, Goldman Sachs, and more
An insight into our Core Values
Only the Best Belong HereWe are unapologetic about talent. This should be the best team you have ever been on. Protecting that standard is how we honor each other’s time, ambition, and craft.
The Patient is Downstream of Every DecisionAt the end of the day, this is about the patient. We get there by deeply respecting post-acute operators and partners, because their work is the path our software travels to create better care.
Raise the Bar on OwnershipWe grow because people here go beyond the minimum. We invest extra effort, care, and ownership into what we build.
The World is Moving Fast. We move Faster.This is a race. We work hard, we move early, and we stay ahead of problems and competitors. If we slow down, someone else will pass us.
Radical Candor, Zero Politics.We say what’s true, early, and we keep communication direct and clean so the team can move.
Bring Good Vibes and Win Together We win as a team. We bring energy, support each other, and make the workplace somewhere people are excited to show up to.
If this sounds like you, we'd love to have a chat!
Company OverviewExaCare AI is a leading health tech company on a mission to build the AI operating system for post-acute care. Our platform turns messy, unstructured referral packets into clear clinical insights and next steps, so teams can make faster, safer placement decisions with less administrative burden. Today, ExaCare AI powers more than 1,500 facilities, and is growing rapidly.
We recently raised a $30M Series A led by Insight Partners, and are bringing world-class talent together to transform healthcare. If you like building, learning, and want to make a real impact, come join us!
About the RoleThe Solutions Consultant is a customer‑facing, implementation‑focused role that partners closely with the BizOps Manager to deliver smooth technical onboarding and effective user training. Working with a product customers already love, you’ll map real-world workflows into a clean ExaCare configuration, build the playbooks that enable us to scale, and make onboarding feel effortless with a team of smart people. You’ll also be the voice of the customer, capturing urgent feedback and channeling customer insights back to Product and Engineering to drive rapid improvements. You will support pilots and full rollouts, coordinating across Customer Success, Strategy & Operations, Sales, and Engineering.
What You’ll DoDeliver onboarding and training: build role‑based curricula and quick‑start guides, lead live trainings and office hours, and record short Looms/tutorialsDevelop and maintain SOPs & documentation: create internal runbooks, checklists, and templates for onboarding and training; maintain customer‑facing help articles, FAQs, and how‑to guides.Continuously improve processes: run post-mortems after go‑lives, document lessons learned, and drive experiments that shorten time‑to‑value and improve training effectiveness.Support technical onboarding with our BizOps Managers: host standing implementation calls to understand the customers’ workflows and needs, then manage customer communications, timelines, risks, and status updates.Configure the ExaCare platform for new customers: set up environments, roles/permissions, data imports, basic integrations (e.g., SSO, file/API feeds), and workflow settings based on customer requirements.Provide technical support during onboarding: triage issues and partner with Engineering/Support to drive resolution; communicate updates clearly to customers.Maintain project hygiene across CRM/CS tools and project management systems; keep notes, tasks, and next steps organized and current.
What You’ll Bring1+ years in consulting, banking, or in a B2B SaaS customer‑facing role.Bachelor’s degree in Business, Engineering, or a related field.Strong communication and facilitation skills; confident with both executive stakeholders and frontline users.Process and documentation mindset; you enjoy turning complexity into clear SOPs, checklists, and guides.Technical aptitude; comfortable with product configuration, data mapping/CSV imports, basics of SSO/APIs/webhooks, and learning new tools quicklyHealthcare exposure or familiarity with PHI/privacy considerations (e.g., HIPAA/PHIPA) is a plus.Strong relationship-building and client management skills — clear, articulate, friendly, and professional in customer interactions.High attention to detail and comfortable following and iterating on detailed SOPsAbility to thrive in a fast-paced, dynamic environment with shifting priorities and evolving processes.Ability to maintain a no-ego mindset and efficiently handle a variety of admin, technical and client-facing tasks.
Benefits + PerksCompetitive salary and equity in a high-growth startupFlexible PTO, take what you needMedical, dental, and vision coverageGreat startup culture, including company off-sitesHigh-achieving team, including ex-Amazon engineers and alumni of Bain, BCG, Goldman Sachs, and more
An insight into our Core Values
Only the Best Belong HereWe are unapologetic about talent. This should be the best team you have ever been on. Protecting that standard is how we honor each other’s time, ambition, and craft.
The Patient is Downstream of Every DecisionAt the end of the day, this is about the patient. We get there by deeply respecting post-acute operators and partners, because their work is the path our software travels to create better care.
Raise the Bar on OwnershipWe grow because people here go beyond the minimum. We invest extra effort, care, and ownership into what we build.
The World is Moving Fast. We move Faster.This is a race. We work hard, we move early, and we stay ahead of problems and competitors. If we slow down, someone else will pass us.
Radical Candor, Zero Politics.We say what’s true, early, and we keep communication direct and clean so the team can move.
Bring Good Vibes and Win Together We win as a team. We bring energy, support each other, and make the workplace somewhere people are excited to show up to.
If this sounds like you, we'd love to have a chat!
Company OverviewExaCare AI is a leading health tech company on a mission to build the AI operating system for post-acute care. Our platform turns messy, unstructured hospital referral packets into clear clinical insights and next steps so teams can make faster, safer placement decisions with less administrative burden. Today, ExaCare AI powers more than 1,500 facilities, and is growing rapidly.
We recently raised a $30M Series A led by Insight Partners, and we’re bringing world-class talent together to transform healthcare. If you like building, learning, and want to make a real impact, come join us!
About the RoleWe are seeking a highly organized and proactive Executive Assistant to support senior leadership at a fast-growing AI and health technology company. This role is central to enabling leaders to focus on strategic priorities by expertly managing time, calendars, and logistics in a dynamic, innovation-driven environment. The ideal candidate is comfortable working on-site, thrives in a fast-paced setting, and brings strong judgment, discretion, and operational excellence.
What You’ll DoExecutive Time & Calendar ManagementOwn and manage complex calendars for senior leaders, including scheduling, rescheduling, and prioritizing meetings across multiple time zonesAct as a strategic gatekeeper for meeting requests, aligning executive time with business and product prioritiesPrepare daily and weekly agendas to ensure leaders are well-prepared for meetings and key milestones
Meetings, Conferences & OffsitesManage conference planning and booking, including registrations, travel, accommodations, agendas, and post-event follow-upsSupport planning and execution of company offsites, including on-site and out-of-town travel as neededPartner with internal teams, vendors, and event organizers to ensure seamless execution
Administrative & Operational SupportDraft, edit, and manage correspondence, calendars, and meeting materialsMaintain organized records, contacts, and documentation with a high degree of accuracyHandle confidential and sensitive information related to leadership, strategy, and partnershipsSupport ad hoc projects and operational initiatives in a rapidly evolving AI and health tech environment
What You'll Bring3+ years of experience as an Executive Assistant supporting senior leaders or executives, ideally in tech, AI, or health techExceptional organizational and time-management skills with the ability to manage competing prioritiesStrong attention to detail and follow-through in a fast-paced settingExcellent written and verbal communication skillsHigh level of professionalism, discretion, and sound judgmentProficiency with modern productivity tools (e.g., Google Workspace, Outlook, Slack, Zoom)
Benefits + Perks:Competitive salary and equity in a high-growth startupHybrid work, out of our Downtown Toronto officeFlexible PTO, take what you needMedical, dental, and vision coverageGreat startup culture, including company off-sitesHigh-achieving team, including ex-Amazon engineers and alumni of Bain, BCG, Goldman Sachs, and more
An insight into our Core Values
Only the Best Belong HereWe are unapologetic about talent. This should be the best team you have ever been on. Protecting that standard is how we honor each other’s time, ambition, and craft.
The Patient is Downstream of Every DecisionAt the end of the day, this is about the patient. We get there by deeply respecting post-acute operators and partners, because their work is the path our software travels to create better care.
Raise the Bar on OwnershipWe grow because people here go beyond the minimum. We invest extra effort, care, and ownership into what we build.
The World is Moving Fast. We move Faster.This is a race. We work hard, we move early, and we stay ahead of problems and competitors. If we slow down, someone else will pass us.
Radical Candor, Zero Politics.We say what’s true, early, and we keep communication direct and clean so the team can move.
Bring Good Vibes and Win Together We win as a team. We bring energy, support each other, and make the workplace somewhere people are excited to show up to.
If this sounds like you, we'd love to have a chat!
Company OverviewExaCare AI is a leading health tech company on a mission to build the AI operating system for post-acute care. Our platform turns messy, unstructured hospital referral packets into clear clinical insights and next steps so teams can make faster, safer placement decisions with less administrative burden. Today, ExaCare AI powers more than 1,500 facilities, and is growing rapidly.
We recently raised a $30M Series A led by Insight Partners, and we’re bringing world-class talent together to transform healthcare. If you like building, learning, and want to make a real impact, come join us!
About the RoleWe are seeking a highly organized and proactive Executive Assistant to support senior leadership at a fast-growing AI and health technology company. This role is central to enabling leaders to focus on strategic priorities by expertly managing time, calendars, and logistics in a dynamic, innovation-driven environment. The ideal candidate is comfortable working on-site, thrives in a fast-paced setting, and brings strong judgment, discretion, and operational excellence.
What You’ll DoExecutive Time & Calendar ManagementOwn and manage complex calendars for senior leaders, including scheduling, rescheduling, and prioritizing meetings across multiple time zonesAct as a strategic gatekeeper for meeting requests, aligning executive time with business and product prioritiesPrepare daily and weekly agendas to ensure leaders are well-prepared for meetings and key milestones
Meetings, Conferences & OffsitesManage conference planning and booking, including registrations, travel, accommodations, agendas, and post-event follow-upsSupport planning and execution of company offsites, including on-site and out-of-town travel as neededPartner with internal teams, vendors, and event organizers to ensure seamless execution
Administrative & Operational SupportDraft, edit, and manage correspondence, calendars, and meeting materialsMaintain organized records, contacts, and documentation with a high degree of accuracyHandle confidential and sensitive information related to leadership, strategy, and partnershipsSupport ad hoc projects and operational initiatives in a rapidly evolving AI and health tech environment
What You'll Bring3+ years of experience as an Executive Assistant supporting senior leaders or executives, ideally in tech, AI, or health techExceptional organizational and time-management skills with the ability to manage competing prioritiesStrong attention to detail and follow-through in a fast-paced settingExcellent written and verbal communication skillsHigh level of professionalism, discretion, and sound judgmentProficiency with modern productivity tools (e.g., Google Workspace, Outlook, Slack, Zoom)
Benefits + Perks:Competitive salary and equity in a high-growth startupHybrid work, out of our Downtown Toronto officeFlexible PTO, take what you needMedical, dental, and vision coverageGreat startup culture, including company off-sitesHigh-achieving team, including ex-Amazon engineers and alumni of Bain, BCG, Goldman Sachs, and more
An insight into our Core Values
Only the Best Belong HereWe are unapologetic about talent. This should be the best team you have ever been on. Protecting that standard is how we honor each other’s time, ambition, and craft.
The Patient is Downstream of Every DecisionAt the end of the day, this is about the patient. We get there by deeply respecting post-acute operators and partners, because their work is the path our software travels to create better care.
Raise the Bar on OwnershipWe grow because people here go beyond the minimum. We invest extra effort, care, and ownership into what we build.
The World is Moving Fast. We move Faster.This is a race. We work hard, we move early, and we stay ahead of problems and competitors. If we slow down, someone else will pass us.
Radical Candor, Zero Politics.We say what’s true, early, and we keep communication direct and clean so the team can move.
Bring Good Vibes and Win Together We win as a team. We bring energy, support each other, and make the workplace somewhere people are excited to show up to.
If this sounds like you, we'd love to have a chat!
