Executive Assistant & Admin Assistant / Front Desk Coordinator (2 Separate Roles)????Mid-Town Toronto | In-Office???? Full-Time
Our client, a growing organization in the insurance benefits space, is seeking a polished Executive Assistant & Admin Assistant / Front Desk Coordinator to support a senior executive while serving as the first point of contact for the office. This role is well-suited to a composed, detail-driven professional who thrives in a fast-paced, regulated environment and brings a high standard of professionalism to their work.
Role Overview
This in-office position blends executive support, front-office coordination, and administrative operations. The successful candidate will demonstrate sound judgment, discretion, and the ability to manage competing priorities while maintaining a calm, client-focused presence.
Key Responsibilities
Admin Assistant / Front Desk Coordinator (Salary Range $60,000 - $70,000)Serve as the primary point of contact for visitors, clients, and incoming callsMaintain a professional, organized, and welcoming front-office environmentSupport the smooth day-to-day operations of the office
Executive Assistant (Based on skills & experience Salary Range: $85,000 - $95,000)Manage calendars, scheduling, and email support for a senior executivePrepare correspondence, notes, and documentation based on high-level or evolving directionProactively anticipate executive needs and priorities
Administrative & Operational SupportMaintain accurate records, files, and internal documentationSupport client interactions and communications related to insurance benefitsAssist with administrative and processing tasks with accuracy and attention to regulatory detail
Ad-Hoc & City-Based SupportComplete occasional errands and time-sensitive city-based tasks as required
Candidate ProfileExceptionally organized, detail-oriented, and reliableComfortable operating in high-pressure, deadline-driven environmentsStrong critical thinking and problem-solving abilitiesProfessional, adaptable, and composed in communication styleService-oriented mindset with a desire to support both leadership and office operationsPrior exposure to insurance or financial services is an asset, but not required
Qualifications
RequiredProven experience in an administrative, executive assistant, or front desk roleExcellent written and verbal communication skillsDemonstrated ability to manage multiple priorities with discretion and accuracy
PreferredFamiliarity with life, disability, or critical illness insurance terminologyExperience supporting documentation, SOPs, or operational processes
BenefitsWhat’s in it for you?Full-time, on-site position in midtown Toronto, conveniently located on the subway line.Competitive salary with great benefits and perks.The opportunity to work with a dynamic, boutique team focused on excellence in service.
Career Development
This role offers a clear progression into an Office Manager position. High-performing candidates will have the opportunity to expand their scope, take on operational leadership responsibilities, and pursue company-sponsored insurance licensing.
This role offers an exciting opportunity for an Executive Assistant & Front Desk Coordinator to make a meaningful impact. If you are enthusiastic about joining a dynamic team and contributing to organisational success, we encourage you to apply!
GO2STAFFING doesn't believe candidates are defined by their CVs, or that computers should be scanning your cover letters. We look beyond your resume to get to know the real YOU!
Feel free to visit our website at www.go2staffing.ca
Executive Assistant & Admin Assistant / Front Desk Coordinator (2 Separate Roles)????Mid-Town Toronto | In-Office???? Full-Time
Our client, a growing organization in the insurance benefits space, is seeking a polished Executive Assistant & Admin Assistant / Front Desk Coordinator to support a senior executive while serving as the first point of contact for the office. This role is well-suited to a composed, detail-driven professional who thrives in a fast-paced, regulated environment and brings a high standard of professionalism to their work.
Role Overview
This in-office position blends executive support, front-office coordination, and administrative operations. The successful candidate will demonstrate sound judgment, discretion, and the ability to manage competing priorities while maintaining a calm, client-focused presence.
Key Responsibilities
Admin Assistant / Front Desk Coordinator (Salary Range $60,000 - $70,000)Serve as the primary point of contact for visitors, clients, and incoming callsMaintain a professional, organized, and welcoming front-office environmentSupport the smooth day-to-day operations of the office
Executive Assistant (Based on skills & experience Salary Range: $85,000 - $95,000)Manage calendars, scheduling, and email support for a senior executivePrepare correspondence, notes, and documentation based on high-level or evolving directionProactively anticipate executive needs and priorities
Administrative & Operational SupportMaintain accurate records, files, and internal documentationSupport client interactions and communications related to insurance benefitsAssist with administrative and processing tasks with accuracy and attention to regulatory detail
Ad-Hoc & City-Based SupportComplete occasional errands and time-sensitive city-based tasks as required
Candidate ProfileExceptionally organized, detail-oriented, and reliableComfortable operating in high-pressure, deadline-driven environmentsStrong critical thinking and problem-solving abilitiesProfessional, adaptable, and composed in communication styleService-oriented mindset with a desire to support both leadership and office operationsPrior exposure to insurance or financial services is an asset, but not required
Qualifications
RequiredProven experience in an administrative, executive assistant, or front desk roleExcellent written and verbal communication skillsDemonstrated ability to manage multiple priorities with discretion and accuracy
PreferredFamiliarity with life, disability, or critical illness insurance terminologyExperience supporting documentation, SOPs, or operational processes
BenefitsWhat’s in it for you?Full-time, on-site position in midtown Toronto, conveniently located on the subway line.Competitive salary with great benefits and perks.The opportunity to work with a dynamic, boutique team focused on excellence in service.
Career Development
This role offers a clear progression into an Office Manager position. High-performing candidates will have the opportunity to expand their scope, take on operational leadership responsibilities, and pursue company-sponsored insurance licensing.
This role offers an exciting opportunity for an Executive Assistant & Front Desk Coordinator to make a meaningful impact. If you are enthusiastic about joining a dynamic team and contributing to organisational success, we encourage you to apply!
GO2STAFFING doesn't believe candidates are defined by their CVs, or that computers should be scanning your cover letters. We look beyond your resume to get to know the real YOU!
Feel free to visit our website at www.go2staffing.ca
Insurance Industry | Exceptional Culture | Competitive Compensation & Benefits
Our client, a highly respected insurance organization located in downtown Toronto, is searching for a Vice President, Human Resources to join their leadership team. This is an incredible opportunity to make a meaningful impact within a company that truly values its employees, clients, and culture.Whether you’re driven by developing people, shaping HR strategy, or improving processes through technology, this role offers the chance to influence the full employee lifecycle—from attraction and onboarding to engagement, development, and retention.
✨ What You’ll DoLead and mentor a talented HR team while staying hands-on with day-to-day operations.Drive national HR strategies that support organizational goals and foster a dynamic, innovative workplace.Manage core HR functions including compensation, employee benefits, and working knowledge of payroll.Implement, enhance, and optimize HR systems and technologies.Partner closely with senior leadership to translate business priorities into effective, actionable HR strategies.Shape organizational culture and build frameworks for learning, development, and career growth.
???? What You BringStrong HR Generalist background with expertise in compensation & benefits.Proven experience implementing HR technologies/systems.Ability to balance strategic leadership with operational execution.Demonstrated success aligning HR initiatives with business outcomes.Undergraduate degree required; HR post-graduate certification preferred.
???? Why This Role?You’ll join a company that offers competitive pay, excellent benefits, meaningful perks, and—most importantly—a supportive environment where employees are empowered to grow and succeed.If you’re passionate about building high-performing teams, elevating organizational culture, and partnering with the business to drive results, this is a rare and exciting opportunity.
Insurance Industry | Exceptional Culture | Competitive Compensation & Benefits
Our client, a highly respected insurance organization located in downtown Toronto, is searching for a Vice President, Human Resources to join their leadership team. This is an incredible opportunity to make a meaningful impact within a company that truly values its employees, clients, and culture.Whether you’re driven by developing people, shaping HR strategy, or improving processes through technology, this role offers the chance to influence the full employee lifecycle—from attraction and onboarding to engagement, development, and retention.
✨ What You’ll DoLead and mentor a talented HR team while staying hands-on with day-to-day operations.Drive national HR strategies that support organizational goals and foster a dynamic, innovative workplace.Manage core HR functions including compensation, employee benefits, and working knowledge of payroll.Implement, enhance, and optimize HR systems and technologies.Partner closely with senior leadership to translate business priorities into effective, actionable HR strategies.Shape organizational culture and build frameworks for learning, development, and career growth.
???? What You BringStrong HR Generalist background with expertise in compensation & benefits.Proven experience implementing HR technologies/systems.Ability to balance strategic leadership with operational execution.Demonstrated success aligning HR initiatives with business outcomes.Undergraduate degree required; HR post-graduate certification preferred.
???? Why This Role?You’ll join a company that offers competitive pay, excellent benefits, meaningful perks, and—most importantly—a supportive environment where employees are empowered to grow and succeed.If you’re passionate about building high-performing teams, elevating organizational culture, and partnering with the business to drive results, this is a rare and exciting opportunity.
