ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do. Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions. PROFILE We are seeking a full-time Legal Administrative Assistant to join our Float Team in our Vancouver office. The successful candidate is an enthusiastic and hardworking team player who would like exposure to various working groups within our firm, and build on their legal experience. This role requires in-office attendance 5 days per week. RESPONSIBILITIES Assist both legal professionals and assistants within various practice groups Drafting and preparing letters, memos and correspondence as directed by legal professionals Maintaining hard copies and electronic files for legal professionals and assistants Organize and expedite the flow of work through the professional’s practice, initiating any follow-up action as appropriate; Work proactively in the day-to-day support of the professional’s practice including management of diary systems and databases to ensure important deadlines are met; Use initiative and good judgement to relieve the professional of administrative detail including but not limited to accounting, opening and closing of files, and billing; Processing billable and non-billable time and invoices Coordinate flow of documents between legal professionals, various internal and external individuals and clients at all levels; Scanning, copying and filing as required Other duties as assigned. QUALIFICATIONS 3-5 years of experience working as a Legal Administrative Assistant in a professional environment Strong client service orientation and the ability to communicate effectively with firm members at all levels Exceptional attention to detail, with the ability to produce high-quality work under tight timelines Ability to use discretion when dealing with confidential information Able to prioritize and to redefine priorities when necessary Capacity to work independently, as well as in a team environment Strong written and verbal communication skills Strong knowledge of Microsoft Office Suite Gowling WLG employees benefit from a hybrid work environment. Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know. While we appreciate all applications received, only those candidates selected for an interview will be contacted. #J-18808-Ljbffr
ABOUT GOWLING WLG At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other. We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths. Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG. PROFILE Based in the Ottawa office, we are seeking a Senior Law Clerk for our Business Law Department to join our Corporate Services team. RESPONSIBILITIES Independently drafts a variety of documentation, including articles of incorporation and amendments, articles of amalgamation, tax driven reorganizations, dissolutions, minute book reviews and rectifications, share and asset purchase agreements and related agreements and documents, and correspondence to meet the needs of the various steps required throughout the conduct of the file, in accordance with legislation and/or governing regulations. Evaluates the file to review facts, determine appropriate processes and plans the steps necessary for the conduct of the file, ensuring critical deadlines are identified and met. Often acts as the front line liaison with the client for corporate matters connected with their file. Undertakes to train and mentor junior associates, law clerks and students within the Corporate Department. Ability to work well in a team environment, employing good communication and social skills. QUALIFICATIONS A minimum of 10 years legal experience as a Law Clerk/Paralegal in the Province of Ontario Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner Strong written and verbal communication skills Aptitude to coach and mentor junior associates, law clerks and students Ability to provide guidance and direction to professionals, law clerks and legal administrative assistants Knowledgeable about current relevant legislation and government regulations In depth knowledge of legal terminology and principles Ability to analyze legal documents for accuracy Ability to produce a high quality and quantity of work product, occasionally under tight timelines Able to prioritize and to redefine priorities when necessary Experience with Athennian or similar corporate database such as EnAct, GlobalAct or ALF is an asset. BENEFITS/PERKS Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with: 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance. Benefits coverage for Firm members and their dependents from day one! 20 vacation days and hybrid work flexibility. Parental leave top-up for 26 weeks (after 12 months of full-time employment). Group Retirement Savings Plan with employer match. Financial protection through short & long-term disability, life, accident & critical illness insurance. Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders. Recognition awards, appreciation events, and a supportive, collaborative work culture. Perks and preferred pricing programs, referral bonuses and more. Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know. #J-18808-Ljbffr
A prestigious law firm in Ottawa seeks a Senior Law Clerk for its Business Law Department. Candidates must have a minimum of 10 years of legal experience in Ontario, strong communication skills, and the ability to mentor junior staff. Responsibilities include drafting legal documentation, evaluating cases, and liaising with clients on corporate matters. This position offers comprehensive benefits including health coverage from day one, vacation days, and hybrid work flexibility.
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A prominent law firm is seeking a full-time Legal Administrative Assistant in Vancouver to support various practice groups. The ideal candidate will have 3-5 years of legal administrative experience, with strong client service and communication skills. This role involves maintaining files, assisting with administrative tasks, and ensuring efficient workflow within the team, with a hybrid work environment offered.
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Gowling WLG, a global law firm, seeks a Legal Administrative Assistant for its medical defence group. The ideal candidate will possess a Legal Administrative Assistant Diploma, have a minimum of five years in litigation, and demonstrate strong organizational and client service skills. This role involves coordinating document flow, supporting legal professionals, and ensuring high-quality standards in client communications, fostering a collaborative environment.
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About Gowling WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do. Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions. Profile Gowling WLG’s Ottawa office is currently seeking Corporate Clerks for our Business Law Corporate Services group with eight to ten years of law clerk experience. The successful candidate(s) will be supporting a key national project with the digitization of our corporate services process. The corporate clerk will help with data integrity for the corporate records for various clients. This individual will have an exciting opportunity to work alongside a great team of corporate clerks and lawyers in a challenging professional services environment. We can be flexible with hours and days in the office. Overtime and work outside of the standard hours will not be necessary. Responsibilities Independently complete a minute book review of various entity types (corporation, not-for-profit, LLPs) in electronic format. Identify corporate data issues to ensure that the minute book and other corporate records are complete in the electronic database. Exercising discretion and judgement when reviewing and organizing documents and materials within iManage and Athennian. Ensuring the currency and integrity of the corporate materials saved in iManage, Closing Folders and Athennian. Qualifications A minimum of eight to ten years’ legal experience as a Corporate Law Clerk/Paralegal in the Province of Ontario. Demonstrated initiative and capacity to work proactively and independently, as well as in a team environment, including training junior clerks and new team members. Excellent organizational skills and the ability to redefine priorities when necessary. Strong attention to detail, with the ability to analyze legal documents for accuracy. Ability to work efficiently and effectively with technology. Willingness to continuously learn and develop new skills. Strong time management skills, ability to meet deadlines, proven effectiveness in delivering fast and accurate client service. Ability to communicate effectively with Firm members, verbally and in writing, in a professional and courteous manner. Advanced knowledge of Microsoft Office Suite, iManage and Nuance PDF or Adobe Acrobat. Experience with Athennian or similar corporate database, such as EnAct, GlobalEnact or Alf, is an asset. Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know. While we appreciate all applications received, only those candidates selected for an interview will be contacted. #J-18808-Ljbffr
Base pay range CA$52,000.00/yr - CA$63,700.00/yr ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions. RESPONSIBILITIES Assist both legal professionals and assistants within various practice groups Drafting and preparing letters, memos and correspondence as directed by legal professionals Maintaining hard copies and electronic files for legal professionals and assistants Coordinating administrative tasks, such as time opening and close of files Processing billable and non-billable time and invoices Scanning, copying and filing as required QUALIFICATIONS 3-5 years of experience working as a Legal Administrative Assistant in a professional environment Strong client service orientation and the ability to communicate effectively with firm members at all levels Exceptional attention to detail, with the ability to produce high-quality work under tight timelines Ability to use discretion when dealing with confidential information Able to prioritize and to redefine priorities when necessary Capacity to work independently, as well as in a team environment Strong written and verbal communication skills Strong knowledge of Microsoft Office Suite Gowling WLG employees benefit from a hybrid work environment. The starting range for this role is $52,000.00 - $63,700. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance. Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know. While we appreciate all applications received, only those candidates selected for an interview will be contacted. Seniority level Mid-Senior level Employment type Full-time Job function Legal Industries Law Practice Referrals increase your chances of interviewing at Gowling WLG by 2x #J-18808-Ljbffr
A leading global law firm in Ottawa seeks experienced Corporate Clerks with 8-10 years of legal experience. The role involves overseeing minute books, ensuring data integrity in corporate records, and working in a supportive team environment. Strong organizational skills, attention to detail, and proficiency in legal technologies are required. This position offers flexible hours without the need for overtime.
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