Sales Administrator (Contract)$22-26 per hour 6 Month Contract Hays Specialist Recruitment is partnering with a global leader in trade and investment, operating across diverse industries including chemicals, energy, and industrial solutions. This role offers a unique opportunity to start with core administrative responsibilities and transition into business development, contributing to impactful projects in a dynamic sector. 50% of the role is to: provide backup for other administrators and assist GM with ad-hoc tasks (including market research). ~ Process customer orders and input into internal systems. ~ Prepare sales and purchase contracts and related documentation. ~ Assist with credit applications and track credit limits and overdue accounts. ~ Schedule shipments, book trucks, and prepare customs documentation. ~ Monitor inventory levels and report discrepancies. ~ Support monthly inventory reporting and assist with BI reports. ~ Use SAP and Excel for data entry and reporting. 3–5 years in administration, logistics, or sales support. ~ Strong MS Excel (formulas, pivot tables). ~ SAP experience preferred. ~ French language ability is an asset. You’ll gain hands-on experience managing high-volume inventory and supporting sales operations while working with advanced systems like SAP. The role offers competitive pay, exposure to complex supply chain processes, and the potential to transition into a permanent position based on performance.
Your new company Our Heads of Desks (HoD) – Sales Team Leaders – are the captains of the team, instrumental in fostering a positive, supportive, and motivational culture while driving sales performance through training, coaching, and development. A HoD is a true leader who sets high standards and inspires their team to exceed expectations. They leverage their experience and technical expertise to provide guidance and use their passion for people to energize and ignite performance on the sales floor. About the Job With a track record of individual performance in FX Sales, you will thrive in a managerial role where you can achieve outstanding results as the leader of a team. A natural coach, you will enjoy sharing your experience and seeing your team develop as a result. In addition, you will have the ability to develop sales strategies and techniques based on client feedback and your knowledge of the market. You will be joining an established team and will benefit from a proven business model and support infrastructure. Lead a sales team in developing prospects, leading by example, coaching and mentoring your team. You will be responsible for developing their skills and helping them progress through their career. Pitching and closing deals with prospective clients, by phone and face to face meetings Managing the customer relationship for new customers to ensure smooth on-boarding and first trades. Provide accurate forecasting of expected sales volume Implement regional sales programs for sales action and training plans with your team and fellow Heads of Desk Ensure adherence to company wide sales methodology and sales administration processes Be involved in the recruitment, onboarding and training of new team members. Why Join us? On top of the base salary you will have the opportunity to quickly increase your earnings through a transparent commission scheme. An impressive product suite including Trade Finance with more innovative and cutting edge products Training and mentoring from some of the world’s most experienced and successful FX leaders. International development opportunities including attending global Sales Boot Camps. Career development opportunities and support to relocate and work abroad. Spacious and modern office located in Vancouver You… Have a track record of sales management within FX or other cross-border financial services (e.g. import lending, export lending, international payments and collections, cash management) Have Financial Services experience - a network would be an advantage. Possess first-class communication skills Will have demonstrable ability to mentor, coach and develop people Are a skilled negotiator, able to build and leverage relationships at senior levels within SME customers Speak fluent English
Role: Sales Administrator Length: 6 Month Contract (Potential for Extension) Location: Downtown Toronto (5 Days in-office for 1st month, Hybrid 3 days in-office after 1st month) Rate: $24-26/hour **Interviews will be commencing on the 2nd week of January 2026** Key Responsibilities: Prepare and process documents related to trade contracts, purchases, returns, and damaged materials. Generate and post 600–800 invoices per month in the ECC accounting system, ensuring accuracy and compliance. Monitor accounts receivable (A/R) status, follow up on outstanding payments, and assist with contract signing/countersigning. Respond to and follow up on sales and purchase inquiries promptly and professionally. Support supervisors and managers with efficient administrative processes and reporting. Manage high-volume purchase orders and assist with inventory reconciliation when discrepancies arise. Utilize advanced Excel skills for data analysis, reporting, and tracking. Qualifications: Diploma or certificate in Business Administration, Accounting, or related field preferred. 1+ year of administrative experience (sales or finance environment preferred). Strong proficiency in Microsoft Excel ((pivot tables, VLOOKUP, data validation). Excellent organizational skills and attention to detail. Ability to manage high-volume transactions and meet deadlines. Familiarity with ECC or similar ERP systems is an asset. Strong communication skills and ability to work collaboratively in a fast-paced environment.
