As a member of the collaborative team, the Medical Secretary 2 ensures the smooth and efficient operation of the service by providing administrative and secretarial support to medical and clinical staff of the Provincial Geriatric Program. The Medical Secretary 2 has considerable contact with the patients and family members who have a variety of complex issues and situations.Duties will include but are not limited to:Act as the primary point of contact for the patients of the Geriatric Program by coordinating and scheduling appointments, answering calls and receiving patients and visitors; assist with follow up and wait list management.Provide secretarial functions for the geriatric team who practice in a variety of clinical settings; communicate effectively with team members from all programs who interact with the service.Greet patients and public with tact and empathy. Screen telephone calls for the geriatric team, determine nature of urgency, relay messages, provide information, and respond to requests and direct calls appropriately.Enter and manage all records of patient visits and activities; ensure the orderly creation, receipt, retrieval of patient files according to protocol.Maintain up–to-date filing system for client appointments and administrative correspondence that assures access to information.Transcribe medical reports, memos and correspondence and transmit to other care providers as requested by team members.Receive, screen, prioritize and prepare incoming and outgoing mail; maintain staff electronic calendars.Compile and calculate statistical reports for the Geriatric Program (running reports, entering data in spreadsheets, i.e., Excel, Access, etc.); create and maintain spreadsheets.Compose routine correspondence, photocopying and taking minutes. Create new forms when required.Prepare Power Point presentations for team members.Maintain and submit records of services provided for invoicing and for billing purposes.Maintain an inventory of adequate supplies for the program activities; prepare requisitions for administrative / medical supplies and equipment using Oracle Financial Management System.Prepare and enter payroll, maintain records, verify hours and leave forms.Assist with requests for and preparation of educational activities, workshops, conferences provided by the Geriatric Program.Other related duties.Minimum Qualifications:Successful completion of Grade 12 supplemented by a Medical Support Services Program, Secretarial or Office StudiesProgram with a specialized course in Medical Terminology.Considerable experience in secretarial related work.Excellent interpersonal skills to communicate with frail elderly adults and their families.Proficiency in the use of word processor and medical transcription.Typing speed of 50 wpm, net of errors.Experience working with computers and relevant software programs, and Dictaphone. A good previous work and attendance record.Demonstration of competent multi-tasking and organizational skills and the ability to work with minimal supervision.Knowledge of the Provincial Geriatrician Program will be considered an asset.Recent experience in a medical clinic setting will be considered an asset.Excellent communication skills and demonstrated ability to deal with the public in a respectful and confidential manner.Have good previous work and attendance record.Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. The successful candidate will be the only individual receiving written notification of competition results. The "Notification of Successful Candidates" list posted on the Employment Opportunity board will serve to inform all other applicants of competition results.Salary Range: $26.94 - $29.29 per hour Bi-Weekly Hours: 75 Hours Bi-Weekly / 8-hour shifts / Days / Some Evenings and Weekends may be Required.
Health PEI Charlottetown, Prince Edward Island, Canada 2 days ago Be among the first 25 applicants This range is provided by Health PEI. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range CA$43.22/hr - CA$54.02/hr The role of Physician Services Manager is to assist the senior leaders within Medical Affairs in developing an effective working relationship with physicians in Prince Edward Island to provide necessary medical care to the population, to monitor the delivery of services, to recognize emerging trends in medical service delivery, to identify barriers to most appropriate care and to develop and maintain effective partnerships between physicians and other players in the health care delivery system. The Manager also provides advice and support to the Medical Directors, physician leaders and senior managers. The Manager works with the management teams and physician leaders to recruit, develop, manage and engage family medicine physicians. Duties include Provide support and advice to the senior leaders of Medical Affairs including Directors, Executive Director and Chief in the areas of physician resource planning and physician services. Assist in planning and prioritizing divisional strategic initiatives and in ensuring strategic initiative targets are met, soliciting additional resources from within and outside the Division as required. Manage the budget and monitor data regarding financial and performance data in the areas of primary care, long term care, emergency department, hospitalists and others as required. Provide advice to physicians who wish to work in an alternate payment model, as per the Physician Services Agreement. Review and administer contracts with physicians for Primary Care, Long Term Care, and others as required. Lead, coordinate and participate in evaluation of programs and services to ensure efficient and effective use of resources. Ensure processes are in place to monitor utilization of and payment for medical and hospital insured services. Provide direction, leadership and supervision to Medical Affairs staff related to duties of personnel administration, discipline, and appraisal of performance, career development, and continuing education. Coordinate budget information, prepare annual budget estimates and quarterly forecasts for each operational area within portfolio. Other duties as required. Minimum Qualifications Training at the Baccalaureate level in Health Care Management, Administration and Health Care Finance/Economics. Master’s degree is an asset. Must have extensive knowledge of the PEI health system including Health PEI acute and community care medical services. Considerable senior management and supervisory experience is required. Strong skills in leadership/management, including budget management, risk management, strategic planning, policy and program development, and evaluation processes. Demonstrated proficiency in compiling reports, spreadsheets and databases is essential. Experience in strategic and operational planning is required. Demonstrated equivalencies will be considered. Strong interpersonal and collaborative skills are required. Excellent oral and written communication skills are required. Other Qualifications Training in a health-related discipline would be an asset Conflict and skills management experience would be an asset. Additional relevant education and experience will be considered an asset. Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. The successful candidate will be the only individual receiving written notification of competition results. The Notification of Successful Candidates list posted on the Employment Opportunity board will serve to inform all other applicants of competition results. This competition may be used to fill future job vacancies. Salary Range: $43.22 - $54.02 per hour (Level 21) Bi-Weekly Hours: 75.0 Hours Bi-Weekly / Days / Monday ‑ Friday Posting Id: GSPE Closing Date: Monday December 1, 2025 at 4:00pm Seniority level: Not Applicable Employment type: Full-time Job function: Management Industries: Hospitals and Health Care #J-18808-Ljbffr
As a member of the collaborative team, the Medical Secretary 2 ensures the smooth and efficient operation of the service by providing administrative and secretarial support to medical and clinical staff of the Provincial Geriatric Program. The Medical Secretary 2 has considerable contact with the patients and family members who have a variety of complex issues and situations. Duties will include but are not limited to: Act as the primary point of contact for the patients of the Geriatric Program by coordinating and scheduling appointments, answering calls and receiving patients and visitors; assist with follow up and wait list management. Provide secretarial functions for the geriatric team who practice in a variety of clinical settings; communicate effectively with team members from all programs who interact with the service. Greet patients and public with tact and empathy. Screen telephone calls for the geriatric team, determine nature of urgency, relay messages, provide information, and respond to requests and direct calls appropriately. Enter and manage all records of patient visits and activities; ensure the orderly creation, receipt, retrieval of patient files according to protocol. Maintain up-to-date filing system for client appointments and administrative correspondence that assures access to information. Transcribe medical reports, memos and correspondence and transmit to other care providers as requested by team members. Receive, screen, prioritize and prepare incoming and outgoing mail; maintain staff electronic calendars. Compile and calculate statistical reports for the Geriatric Program (running reports, entering data in spreadsheets, i.e., Excel, Access, etc.); create and maintain spreadsheets. Compose routine correspondence, photocopying and taking minutes. Create new forms when required. Prepare Power Point presentations for team members. Maintain and submit records of services provided for invoicing and for billing purposes. Maintain an inventory of adequate supplies for the program activities; prepare requisitions for administrative / medical supplies and equipment using Oracle Financial Management System. Prepare and enter payroll, maintain records, verify hours and leave forms. Assist with requests for and preparation of educational activities, workshops, conferences provided by the Geriatric Program. Other related duties. Minimum Qualifications: Successful completion of Grade 12 supplemented by a Medical Support Services Program, Secretarial or Office Studies Program with a specialized course in Medical Terminology. Considerable experience in secretarial related work. Excellent interpersonal skills to communicate with frail elderly adults and their families. Proficiency in the use of word processor and medical transcription. Typing speed of 50 wpm, net of errors. Experience working with computers and relevant software programs, and Dictaphone. A good previous work and attendance record. Demonstration of competent multi-tasking and organizational skills and the ability to work with minimal supervision. Knowledge of the Provincial Geriatrician Program will be considered an asset. Recent experience in a medical clinic setting will be considered an asset. Excellent communication skills and demonstrated ability to deal with the public in a respectful and confidential manner. Have good previous work and attendance record. Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. The successful candidate will be the only individual receiving written notification of competition results. The "Notification of Successful Candidates" list posted on the Employment Opportunity board will serve to inform all other applicants of competition results. Salary Range: $26.94 - $29.29 per hour Bi-Weekly Hours: 75 Hours Bi-Weekly / 8-hour shifts / Days / Some Evenings and Weekends may be Required.
A healthcare organization in Prince Edward Island is seeking a Physician Services Manager to develop relationships with physicians, manage services, and support strategic initiatives. The ideal candidate has extensive experience in management, healthcare systems understanding, and strong leadership skills. This full-time role offers a salary of CA$43.22 to CA$54.02 per hour with regular working hours Monday to Friday.
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