Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. We are currently seeking an Office Assistant to join our Vaughan Office. As an essential part of our operations, the Office Assistant will serve as the primary point of contact for our clients, while providing key administrative assistance to our office. Reception
General reception duties
Manages existing relationships and seeks new contacts with food service providers.
Assists with copy, binding and other administrative tasks as needed
Communicates day-to-day facilities issues, concerns and complaints and escalates as required.
Acts as primary point of contact for office building operations.
Maintains stationery and office supplies.
Maintains kitchen/breakroom inventory
Keeps Office Services Coordinator informed of operational, and staff concerns. Office experience is an asset
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process.
Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. Founded by Charles Loopstra and Sandy Nixon, the firm's growth has been fueled by ambition, hard work, and an entrepreneurial spirit. We are looking for a dedicated and experienced Legal Assistant to join our Head Office. The ideal candidate brings at least two years of relevant experience, demonstrates exceptional proficiency in legal administrative tasks, and thrives in a collaborative, fast-paced environment. Responsibilities: Contribute to the administrative management of lawyers' practices, involving file opening and closure, meeting scheduling, and coordinating travel arrangements. Prepare various correspondences and documents, including memos, letters, emails, reports, presentations, and legal documents. Provide comprehensive administrative support, including docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies. Facilitate communication between lawyers and internal/external parties, answering general correspondence and inquiries for client matters. Maintain an organized and current file system for client files. Qualifications: Post-secondary education in legal administration or equivalent. Outstanding organizational skills with meticulous attention to detail. Excellent oral and written communication skills. Strong prioritization skills and capability to manage multiple tasks simultaneously. Ability to work both independently and collaboratively within a team. Upholds a high level of professionalism and maintains confidentiality in all matters. Proficient Microsoft Office skills (Excel/Word/Outlook). Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.
Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. Founded by Charles Loopstra and Sandy Nixon, the firm's growth has been fueled by ambition, hard work, and an entrepreneurial spirit.
We are currently seeking a Collections Clerk to join our Head Office. The ideal candidate will possess a minimum of two years of experience in a similar role, demonstrating proficiency in maintaining positive client relationships while ensuring timely account settlements.
What you will be doing:
Assist the CFO by managing and improving our collection systems within our billing software.
Utilize your knowledge of Accounts Receivable Collections Systems (ARCs) or similar collection software to streamline processes.
Conduct thorough reviews of assigned accounts to identify and resolve outstanding debts, delayed payments, and other inconsistencies.
Design and implement effective repayment plans.
Handle outbound collections calls professionally, maintaining and enhancing client relationships.
Reconcile accounts, ensuring accuracy and completeness.
Provide regular updates to the CFO regarding overdue accounts.
Manage all administrative tasks necessary for optimal office operation.
Engagement with clients via mail or email to encourage settlement of overdue accounts.
Address client account queries promptly and professionally.
Advise on the transition of accounts to collection agencies or their classification as bad debt.
Employ tracing techniques to locate clients and resolve payment discrepancies.
Investigate charge backs and returned cheques.
Maintain proper file closure processes.
Ensure efficient handling of internal for closed files.
Additional duties as assigned.
Qualifications
Post-secondary degree or diploma in Finance or a related field.
At least two years of collections experience, preferably in a law firm or corporate setting with a large client base.
Strong analytical, problem-solving, and multitasking skills.
Ability to thrive in a fast-paced environment and manage a high workload.
Experience with a Document Management System (DMS) and proficiency in Microsoft Office.
Proficient in Microsoft Office
Detail oriented, self-disciplined, and able to work with urgency.
Capable of working both independently and as part of a team.
Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.
Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. We are currently seeking an Office Assistant to join our Vaughan Office. As an essential part of our operations, the Office Assistant will serve as the primary point of contact for our clients, while providing key administrative assistance to our office. Reception
General reception duties
Manages existing relationships and seeks new contacts with food service providers.
Assists with copy, binding and other administrative tasks as needed
Communicates day-to-day facilities issues, concerns and complaints and escalates as required.
Acts as primary point of contact for office building operations.
Maintains stationery and office supplies.
Maintains kitchen/breakroom inventory
Keeps Office Services Coordinator informed of operational, and staff concerns. Office experience is an asset
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process.
Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. Founded by Charles Loopstra and Sandy Nixon, the firm's growth has been fueled by ambition, hard work, and an entrepreneurial spirit.
We are currently seeking a Corporate Law Clerk to join our Head Office. This role presents a unique opportunity for someone with at least 2 years of relevant experience to play an important role on our team, assisting our lawyers and ensuring the smooth operation of their practice. The ideal candidate will be detail-oriented, eager to learn and capable of contributing effectively to a collaborative work environment.
What you will be doing:
Assisting with articles of incorporation, amendments, amalgamations, dissolutions, continuance, arrangements, etc.
Preparing and drafting correspondence and resolutions.
Assisting with corporate reorganizations, restructuring, mergers & acquisitions and financing transactions.
Preparing document books.
Working on multiple transactions and matters simultaneously.
Perform administrative functions related to the practice of law including, file opening and closure, docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies.
Qualifications:
Law Clerk diploma from an accredited college or completion of the Institute of Law Clerks of Ontario Certification is required.
At least 2 years of relevant work experience, preferably in corporate law.
Able to work independently as well as actively as part of a team.
Upholds a high level of professionalism and maintains confidentiality in all matters.
Excellent oral and written communication skills.
Decisiveness and ability to carry out responsibilities with minimal direction/supervision.
Detail oriented with strong organizational skills.
Strong Microsoft Office Skills (Excel / Word / Outlook).
Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.
Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. Founded by Charles Loopstra and Sandy Nixon, the firm's growth has been fueled by ambition, hard work, and an entrepreneurial spirit.
We are currently seeking a Collections Clerk to join our Head Office. The ideal candidate will possess a minimum of two years of experience in a similar role, demonstrating proficiency in maintaining positive client relationships while ensuring timely account settlements.
What you will be doing:
Assist the CFO by managing and improving our collection systems within our billing software.
Utilize your knowledge of Accounts Receivable Collections Systems (ARCs) or similar collection software to streamline processes.
Conduct thorough reviews of assigned accounts to identify and resolve outstanding debts, delayed payments, and other inconsistencies.
Design and implement effective repayment plans.
Handle outbound collections calls professionally, maintaining and enhancing client relationships.
Reconcile accounts, ensuring accuracy and completeness.
Provide regular updates to the CFO regarding overdue accounts.
Manage all administrative tasks necessary for optimal office operation.
Engagement with clients via mail or email to encourage settlement of overdue accounts.
Address client account queries promptly and professionally.
Advise on the transition of accounts to collection agencies or their classification as bad debt.
Employ tracing techniques to locate clients and resolve payment discrepancies.
Investigate charge backs and returned cheques.
Maintain proper file closure processes.
Ensure efficient handling of internal for closed files.
Additional duties as assigned.
Qualifications
Post-secondary degree or diploma in Finance or a related field.
At least two years of collections experience, preferably in a law firm or corporate setting with a large client base.
Strong analytical, problem-solving, and multitasking skills.
Ability to thrive in a fast-paced environment and manage a high workload.
Experience with a Document Management System (DMS) and proficiency in Microsoft Office.
Proficient in Microsoft Office
Detail oriented, self-disciplined, and able to work with urgency.
Capable of working both independently and as part of a team.
Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.
Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. Founded by Charles Loopstra and Sandy Nixon, the firm's growth has been fueled by ambition, hard work, and an entrepreneurial spirit.
We are currently seeking a Corporate Law Clerk to join our Head Office. This role presents a unique opportunity for someone with at least 2 years of relevant experience to play an important role on our team, assisting our lawyers and ensuring the smooth operation of their practice. The ideal candidate will be detail-oriented, eager to learn and capable of contributing effectively to a collaborative work environment.
What you will be doing:
Assisting with articles of incorporation, amendments, amalgamations, dissolutions, continuance, arrangements, etc.
Preparing and drafting correspondence and resolutions.
Assisting with corporate reorganizations, restructuring, mergers & acquisitions and financing transactions.
Preparing document books.
Working on multiple transactions and matters simultaneously.
Perform administrative functions related to the practice of law including, file opening and closure, docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies.
Qualifications:
Law Clerk diploma from an accredited college or completion of the Institute of Law Clerks of Ontario Certification is required.
At least 2 years of relevant work experience, preferably in corporate law.
Able to work independently as well as actively as part of a team.
Upholds a high level of professionalism and maintains confidentiality in all matters.
Excellent oral and written communication skills.
Decisiveness and ability to carry out responsibilities with minimal direction/supervision.
Detail oriented with strong organizational skills.
Strong Microsoft Office Skills (Excel / Word / Outlook).
Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.
Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. We are currently seeking an Office Assistant to join our Vaughan Office. As an essential part of our operations, the Office Assistant will serve as the primary point of contact for our clients, while providing key administrative assistance to our office. Reception
General reception duties
Manages existing relationships and seeks new contacts with food service providers.
Assists with copy, binding and other administrative tasks as needed
Communicates day-to-day facilities issues, concerns and complaints and escalates as required.
Acts as primary point of contact for office building operations.
Maintains stationery and office supplies.
Maintains kitchen/breakroom inventory
Keeps Office Services Coordinator informed of operational, and staff concerns. Office experience is an asset
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process.
Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. Founded by Charles Loopstra and Sandy Nixon, the firm's growth has been fueled by ambition, hard work, and an entrepreneurial spirit.
We are currently seeking a Corporate Law Clerk to join our Head Office. This role presents a unique opportunity for someone with at least 2 years of relevant experience to play an important role on our team, assisting our lawyers and ensuring the smooth operation of their practice. The ideal candidate will be detail-oriented, eager to learn and capable of contributing effectively to a collaborative work environment.
What you will be doing:
Assisting with articles of incorporation, amendments, amalgamations, dissolutions, continuance, arrangements, etc.
Preparing and drafting correspondence and resolutions.
Assisting with corporate reorganizations, restructuring, mergers & acquisitions and financing transactions.
Preparing document books.
Working on multiple transactions and matters simultaneously.
Perform administrative functions related to the practice of law including, file opening and closure, docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies.
Qualifications:
Law Clerk diploma from an accredited college or completion of the Institute of Law Clerks of Ontario Certification is required.
At least 2 years of relevant work experience, preferably in corporate law.
Able to work independently as well as actively as part of a team.
Upholds a high level of professionalism and maintains confidentiality in all matters.
Excellent oral and written communication skills.
Decisiveness and ability to carry out responsibilities with minimal direction/supervision.
Detail oriented with strong organizational skills.
Strong Microsoft Office Skills (Excel / Word / Outlook).
Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.
Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. Founded by Charles Loopstra and Sandy Nixon, the firm's growth has been fueled by ambition, hard work, and an entrepreneurial spirit.
We are currently seeking a Corporate Law Clerk to join our Head Office. This role presents a unique opportunity for someone with at least 2 years of relevant experience to play an important role on our team, assisting our lawyers and ensuring the smooth operation of their practice. The ideal candidate will be detail-oriented, eager to learn and capable of contributing effectively to a collaborative work environment.
What you will be doing:
Assisting with articles of incorporation, amendments, amalgamations, dissolutions, continuance, arrangements, etc.
Preparing and drafting correspondence and resolutions.
Assisting with corporate reorganizations, restructuring, mergers & acquisitions and financing transactions.
Preparing document books.
Working on multiple transactions and matters simultaneously.
Perform administrative functions related to the practice of law including, file opening and closure, docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies.
Qualifications:
Law Clerk diploma from an accredited college or completion of the Institute of Law Clerks of Ontario Certification is required.
At least 2 years of relevant work experience, preferably in corporate law.
Able to work independently as well as actively as part of a team.
Upholds a high level of professionalism and maintains confidentiality in all matters.
Excellent oral and written communication skills.
Decisiveness and ability to carry out responsibilities with minimal direction/supervision.
Detail oriented with strong organizational skills.
Strong Microsoft Office Skills (Excel / Word / Outlook).
Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.
