Executive/Personal Assistant to a Founder/CEO
Compensation up to 80,000-100,000 ++ Terrific Bonus+ Full Benefits+ 3 weeks of vacation. This role is working in the office for 1-3 months and then can be primarily remote after the onboarding. The office is downtown and TTC accessible.
The OPPORTUNITY: Is with a Founder/CEO that wants an Executive/Personal Assistant to help keep business and personal life organized and on track. The client is an entrepreneur, and the organization is the fashion industry! The ideal candidate will have strong communication skills, problem solving skills as well as the proven ability to build and maintain relationships with many stakeholders/clients/high profile individuals. If you are proactive, resourceful and have the ability to prioritize and effectively manage multiple priorities as well as enjoy being part of a motivated and engaged culture, then we want to hear from you!
Responsibilities:Manage Founder's busy and constantly changing calendar, schedule meetings, appointments, calls and provide meeting materials etc.Coordinate travel (domestic and international) for client meetings, buying material, fashion week (New York, Milan, London, Paris etc.). Book hotels, car service and provide detailed agendas. Coordinate personal travel.Screen, prioritize, and respond to calls, emails, and correspondence on behalf of the Founder.Prepare documents, presentations, reports, and meeting materials.Ensure the Founder is briefed, prepared, and supported for all meetings and engagements.Coordinating home/building maintenance, contractors, and service providers for five properties.Any Event-related purchases.Coordinating with staff at vacation properties.Ensuring personal calendars align with professional schedules.Planning private events, dinners, and gatherings and attending when required.Sending invitations, managing RSVPs, and organizing catering/event details.Coordinating reservations at restaurants and social venues in multiple cities.Managing personal correspondence (cards, thank-you notes, gifts).Tracking, managing, and reconciling personal expenses (credit cards, receipts, reimbursements).Comfortable with regular interaction with business partners, employees and external stakeholders.Other administrative work and ad-hoc tasks that may be assigned. Qualifications:Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives or HNW Individuals.Post-secondary degree.Exceptional organizational and time management skills, with the ability to multitask and prioritize.Excellent written and verbal communication skills.Strong judgment, discretion, and professionalism in handling confidential information.Valid driver’s license. Possible travel to properties.Tech-savvy, with proficiency in Microsoft Office Suite, Outlook, and related tools.Exceptionally detail oriented managing expenses and invoices.
Executive/Personal Assistant to a Founder/CEO
Compensation up to 80,000-100,000 ++ Terrific Bonus+ Full Benefits+ 3 weeks of vacation. This role is working in the office for 1-3 months and then can be primarily remote after the onboarding. The office is downtown and TTC accessible.
The OPPORTUNITY: Is with a Founder/CEO that wants an Executive/Personal Assistant to help keep business and personal life organized and on track. The client is an entrepreneur, and the organization is the fashion industry! The ideal candidate will have strong communication skills, problem solving skills as well as the proven ability to build and maintain relationships with many stakeholders/clients/high profile individuals. If you are proactive, resourceful and have the ability to prioritize and effectively manage multiple priorities as well as enjoy being part of a motivated and engaged culture, then we want to hear from you!
Responsibilities:Manage Founder's busy and constantly changing calendar, schedule meetings, appointments, calls and provide meeting materials etc.Coordinate travel (domestic and international) for client meetings, buying material, fashion week (New York, Milan, London, Paris etc.). Book hotels, car service and provide detailed agendas. Coordinate personal travel.Screen, prioritize, and respond to calls, emails, and correspondence on behalf of the Founder.Prepare documents, presentations, reports, and meeting materials.Ensure the Founder is briefed, prepared, and supported for all meetings and engagements.Coordinating home/building maintenance, contractors, and service providers for five properties.Any Event-related purchases.Coordinating with staff at vacation properties.Ensuring personal calendars align with professional schedules.Planning private events, dinners, and gatherings and attending when required.Sending invitations, managing RSVPs, and organizing catering/event details.Coordinating reservations at restaurants and social venues in multiple cities.Managing personal correspondence (cards, thank-you notes, gifts).Tracking, managing, and reconciling personal expenses (credit cards, receipts, reimbursements).Comfortable with regular interaction with business partners, employees and external stakeholders.Other administrative work and ad-hoc tasks that may be assigned. Qualifications:Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives or HNW Individuals.Post-secondary degree.Exceptional organizational and time management skills, with the ability to multitask and prioritize.Excellent written and verbal communication skills.Strong judgment, discretion, and professionalism in handling confidential information.Valid driver’s license. Possible travel to properties.Tech-savvy, with proficiency in Microsoft Office Suite, Outlook, and related tools.Exceptionally detail oriented managing expenses and invoices.
Executive Assistant/Receptionist
Salary range is 70,000-80,000 + full and extensive benefits + a fantastic bonus + 3- weeks of vacation!!! This role requires the individual to work in the office 5 days per week. The location for the office is Yonge and Bloor.
The OPPORTUNITY: The role is with a client that prides itself on being an extremely collaborative organization that requires someone with a “service-oriented mentality”! The organization is looking for someone who wants to be the “go to” within the organization. The client wants someone with initiative, strong attention to detail and the ability to manage and prioritize multiple requests throughout the day! In this role, you will manage the front of the office by greeting and welcoming visitors, answer the phone, handle correspondence/mail/couriers and help with travel coordination/calendar management etc. This is an exciting role for an experienced and highly capable Receptionist/Executive Assistant who thrives in a busy and collaborative environment! If you are an engaged Receptionist/Executive Assistant and have a passion for making a difference, then we want to speak to you!
Responsibilities include:Greet and welcome visitors and clientsAnswer phone calls, screen calls and take messagesCalendar management: manages time and priorities for Executives which includes scheduling/rescheduling internal and external meetings, appointments to align with prioritiesPlan and arrange travel (flights, hotel and car service) and provide a detailed agendaProvide administrative support including managing correspondence, emails, documentation, booking boardrooms etc.Draft and edit correspondenceAssist with planning events Expense management and expense reconciliationOpen, sort, track mail and arrange for couriersSpecial projects and ad hoc duties as assignedQualifications:Previous experience as an Executive Assistant with previous experience as a receptionistExperience with administrative duties/tasks in a service-oriented environmentExcellent time management skills with the ability to multitask and manage competing prioritiesAble to manage confidential information with discretionProficient in Microsoft Office Suite (Word, Excel, Outlook for scheduling meetings)A collaborative, team-oriented nature with a genuine interest in helping outAccurate and detail-oriented with a strong work ethicOpen to learning and bringing new ideas to the table
Executive Assistant/Receptionist
Salary range is 70,000-80,000 + full and extensive benefits + a fantastic bonus + 3- weeks of vacation!!! This role requires the individual to work in the office 5 days per week. The location for the office is Yonge and Bloor.
The OPPORTUNITY: The role is with a client that prides itself on being an extremely collaborative organization that requires someone with a “service-oriented mentality”! The organization is looking for someone who wants to be the “go to” within the organization. The client wants someone with initiative, strong attention to detail and the ability to manage and prioritize multiple requests throughout the day! In this role, you will manage the front of the office by greeting and welcoming visitors, answer the phone, handle correspondence/mail/couriers and help with travel coordination/calendar management etc. This is an exciting role for an experienced and highly capable Receptionist/Executive Assistant who thrives in a busy and collaborative environment! If you are an engaged Receptionist/Executive Assistant and have a passion for making a difference, then we want to speak to you!
Responsibilities include:Greet and welcome visitors and clientsAnswer phone calls, screen calls and take messagesCalendar management: manages time and priorities for Executives which includes scheduling/rescheduling internal and external meetings, appointments to align with prioritiesPlan and arrange travel (flights, hotel and car service) and provide a detailed agendaProvide administrative support including managing correspondence, emails, documentation, booking boardrooms etc.Draft and edit correspondenceAssist with planning events Expense management and expense reconciliationOpen, sort, track mail and arrange for couriersSpecial projects and ad hoc duties as assignedQualifications:Previous experience as an Executive Assistant with previous experience as a receptionistExperience with administrative duties/tasks in a service-oriented environmentExcellent time management skills with the ability to multitask and manage competing prioritiesAble to manage confidential information with discretionProficient in Microsoft Office Suite (Word, Excel, Outlook for scheduling meetings)A collaborative, team-oriented nature with a genuine interest in helping outAccurate and detail-oriented with a strong work ethicOpen to learning and bringing new ideas to the table
