Administrative CoordinatorYork University Staff Association (YUSA) Keele Campus, Toronto, ON
Posted: February 12, 2026, Application Deadline: February 27, 2026, 11:59 PM
Join the York University Staff Association (YUSA), the union representing thousands of York University workers, in a key administrative role supporting our mission to protect jobs, improve conditions, and advance member welfare.
Position Overview Reporting to the Office Manager/Executive Assistant to the President, the Administrative Coordinator coordinates the full grievance process, manages union-wide records (electronic and paper), provides essential administrative support to full-time officers and committees, and serves as a key resource for union officials. This is a unionized CUPE 1281 position.
Key ResponsibilitiesOversee all aspects of grievance administration: document/record management, meeting scheduling, file updates, and maintenanceSupport full-time officers and union committees with administrative tasksHandle financial reconciliations, invoice/expense payments, and liaison with Treasurer/BookkeeperManage calendars for officers and the union office (scheduling, preparation time)Orient/train staff on grievance and membership databases (e.g., Unionware); provide troubleshooting and act as primary liaison (training provided)Assist with special projects and other duties as assigned
Qualifications & SkillsPost-secondary certification in a related field (e.g., office administration, legal assistant, law clerk)3–5 years advanced experience in a union office, law office, or similar high-responsibility role (required)Experience as a legal assistant, law clerk, or in records management (strong asset)Advanced proficiency: MS Word; Intermediate MS Excel; document management systems; WordPress; videoconferencing (Zoom, Teams); Adobe Acrobat Pro; Eventbrite; Google WorkspaceAsset: Experience with membership databases (Unionware, Labourware)Strong organizational skills: ability to prioritize under pressure, manage competing deadlines, and maintain high accuracy/attention to detailFluency in English (required)
What We OfferSalary: Band 11 – Entry Rate $74,774 (after 3 months) increasing to Job Rate $77,087Benefits: Comprehensive health, medical, dental (including dependents)Pension: 6% of monthly gross salary in lieu of pensionPaid Time Off: Generous vacation, personal days, plus additional paid shutdown during Xmas / New YearSchedule: Monday–Friday, 8:30 AM–4:30 PM (potential overtime during peak periods: March, June, October; vacation restrictions apply during peaks/events)
This is an excellent opportunity for an organized, detail-oriented professional with union or legal administrative experience to contribute to a dynamic labour organization on York's Keele Campus. For a full job description send email to:
To Apply Submit your resume and cover letter demonstrating relevant experience and interest to:
YUSA is an equal opportunity employer committed to diversity and inclusion. We encourage applications from individuals of all genders, ethnicities, religions, sexual orientations, and abilities.
#UnionJobs #AdministrativeCoordinator #YorkUniversity #TorontoJobs #CUPE1281
Administrative CoordinatorYork University Staff Association (YUSA) Keele Campus, Toronto, ON
Posted: February 12, 2026, Application Deadline: February 27, 2026, 11:59 PM
Join the York University Staff Association (YUSA), the union representing thousands of York University workers, in a key administrative role supporting our mission to protect jobs, improve conditions, and advance member welfare.
Position Overview Reporting to the Office Manager/Executive Assistant to the President, the Administrative Coordinator coordinates the full grievance process, manages union-wide records (electronic and paper), provides essential administrative support to full-time officers and committees, and serves as a key resource for union officials. This is a unionized CUPE 1281 position.
Key ResponsibilitiesOversee all aspects of grievance administration: document/record management, meeting scheduling, file updates, and maintenanceSupport full-time officers and union committees with administrative tasksHandle financial reconciliations, invoice/expense payments, and liaison with Treasurer/BookkeeperManage calendars for officers and the union office (scheduling, preparation time)Orient/train staff on grievance and membership databases (e.g., Unionware); provide troubleshooting and act as primary liaison (training provided)Assist with special projects and other duties as assigned
Qualifications & SkillsPost-secondary certification in a related field (e.g., office administration, legal assistant, law clerk)3–5 years advanced experience in a union office, law office, or similar high-responsibility role (required)Experience as a legal assistant, law clerk, or in records management (strong asset)Advanced proficiency: MS Word; Intermediate MS Excel; document management systems; WordPress; videoconferencing (Zoom, Teams); Adobe Acrobat Pro; Eventbrite; Google WorkspaceAsset: Experience with membership databases (Unionware, Labourware)Strong organizational skills: ability to prioritize under pressure, manage competing deadlines, and maintain high accuracy/attention to detailFluency in English (required)
What We OfferSalary: Band 11 – Entry Rate $74,774 (after 3 months) increasing to Job Rate $77,087Benefits: Comprehensive health, medical, dental (including dependents)Pension: 6% of monthly gross salary in lieu of pensionPaid Time Off: Generous vacation, personal days, plus additional paid shutdown during Xmas / New YearSchedule: Monday–Friday, 8:30 AM–4:30 PM (potential overtime during peak periods: March, June, October; vacation restrictions apply during peaks/events)
This is an excellent opportunity for an organized, detail-oriented professional with union or legal administrative experience to contribute to a dynamic labour organization on York's Keele Campus. For a full job description send email to:
To Apply Submit your resume and cover letter demonstrating relevant experience and interest to:
YUSA is an equal opportunity employer committed to diversity and inclusion. We encourage applications from individuals of all genders, ethnicities, religions, sexual orientations, and abilities.
#UnionJobs #AdministrativeCoordinator #YorkUniversity #TorontoJobs #CUPE1281
