Working remotely from anywhere in Canada. Our client is an incredibly successful, stable, and well-established Canadian company that is growing extremely quickly, both organically and through acquisitions. The company is looking for an experienced full-cycle recruitment superstar with excellent relationship building skills (candidates, hiring managers, colleagues). TA Specialist can be based anywhere in Canada, with preference for BC, Alberta, Saskatchewan, Manitoba, Ontario, or Quebec. Who — the company: This company was established decades ago and has evolved to become one of the largest in their industry in Canada. The business has been growing by leaps and bounds, both organically and via acquisitions. Many of their employees have been with the company for 10 years or more, which speaks volumes about the organization’s values and commitment to their people and their customers. In the last couple years the organization has undertaken major business and digital transformations. The company has been hiring very impressive leadership, and it’s a very well-respected and well-managed business in a backbone industry that is relatively recession-proof (for example, no lay-offs occurred due to Covid-19). What — the role: Our client is looking to hire a new Talent Acquisition Specialist . Reporting into a Senior TA Manager, the TA Specialist will be responsible for full-cycle recruitment for diverse searches across multiple Canadian provinces and for providing candidates and new employees with an excellent experience. The TA Specialist will work alongside HR colleagues in learning & development, HRIS analysis, HR projects & operations, payroll & benefits, etc., and also collaborate with departments outside of HR. The TA Specialist will have the opportunity to support various TA-related projects and initiatives, such as a career website redesign, ATS implementation, employment branding, networking and career fairs, etc. The recruitment agency will provide interested candidates with a more detailed job description. Who — the candidate: We are looking for a proven full-cycle recruitment professional with at least 2 years (ideally 5+ years) of relevant and recent experience in agency and/or internal recruitment (preference for both). Relationship building skills are crucial! Candidates will be strong at all facets of the recruitment life cycle, from qualifying the search with hiring managers to job posting to sourcing to screening & shortlisting to interviewing to offer and negotiation. In addition to excellent recruitment skills, we are seeking individuals who are down-to-earth, humble, assertive, knowledgeable, helpful, and curious. Great communication skills are crucial, as is a self-motivated work style and a team-player attitude. Our client is a values-based company that seeks out employees who embody their culture of mutual respect, efficiency, honesty, and customer service. How much: Competitive base salary commensurate with the hired individual’s experience and qualifications. The employee will also receive great health benefits, professional development support, and other great employee perks. Please discuss further with the recruitment agency. Where: Working remotely from home from anywhere in Canada , or perhaps working from a small corporate office depending on where the TA Specialist lives. The preference is for this TA Specialist to be based in BC, Alberta, Saskatchewan, Manitoba, Ontario, or Quebec . That said, we are also open to strong candidates based in the Atlantic provinces or the Territories. The company’s corporate headquarters are in Greater Vancouver. #J-18808-Ljbffr
Formwork contractor seeking experienced and business-minded Field Engineer / Layout Engineer for a large RC-frame mixed use project in Vancouver. Salary $80,000 – $100,000. Outpost Recruitment is excited to work with our client on this full-time permanent role. The Field Engineer is an integral member of the project team. Responsible for assisting in delivering construction projects of varying size and complexity. Focusing on structural works including formwork, concrete foundations and suspended slabs, rebar and architectural structures etc. The Project Coordinator is responsible for, but not limited to, organizing and controlling project locates, documents, and files under the direction of a Project Manager. Duties & Responsibilities of Field Engineer: Capable and can bring some of their own experience and ideas Pour tracking, how much concrete has been poured on a day to day basis and calculating the contact m2 Setting out and preparing project locates as required Creating and maintaining RFI’s Creating and maintaining PO numbers, Tracing deliveries and returns Ensuring team meetings are conducted weekly/daily Create, maintain, and deliver all project documents and files Effectively and accurately communicate relevant project information to the project team Ensure clients’ needs are met in a timely and cost-effective manner The Field Engineer will communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others. Qualifications of Field Engineer: Engineering or Project/Construction degree, relevant experience The Field Engineer will have 4+ years of experience supporting the delivery of projects Concrete forming/placement experience required Proficient in MS Office Suite of products Familiarity with construction methods and the building codes Effective communication skills including verbal, written and presentation skills Proven ability to work effectively both independently and in a team based environment Demonstrated willingness to be flexible and adaptable to changing priorities Strong multi-tasking and organizational skills Management Expectations: The Field Engineer is willing to take part in additional specialty training for tools, equipment, instruments, and safety. Keen to take on responsibility and complete tasks in a timely and professional manner. Clearly understand the job description and perform their responsibilities adequately. #J-18808-Ljbffr
Amazing opportunity to support a reputable Executive in one of Vancouver’s most highly sought-after companies to work for! Who — the company: A local Vancouver success story with global operations and an impeccable reputation is seeking a motivated and dynamic Executive Assistant. It’s a fast-paced, high energy and rewarding environment. What — the role: As the Executive Assistant , you will be the main administrative support to a busy Executive to ensure efficiency in their day. You will be responsible for the coordination of international travel arrangements, meetings, calendars, and internal and external requests for the executive. Calendar management — this is a big part of the role, must be comfortable with it and love it! Meeting preparation/presentation — creating decks, preparation of briefing notes and meeting minutes. Maintain highly confidential information. Assist with communication documents such as email correspondence and letters. You will also provide ad-hoc project support and vacation coverage to other Executive Assistants. The recruitment agency will provide interested candidates with a thorough job description. Who — the candidate: This is a fabulous opportunity for a seasoned Executive Assistant. Our client is seeking candidates with a minimum 5-7 years of experience in an executive support level role within a fast-paced and high-energy work environment, preferably a global organization. Advanced knowledge of Excel, Outlook, Word, and PowerPoint for creating excellent presentations for senior management and generating complex reports. You are extremely organized with the ability to prioritize tasks, coordinate, and multitask. You have top notch communication skills (both written and verbal), great energy, passion, confidence, and maturity. We are seeking candidates who are comfortable in their own skin and able to handle competing demands with ease. The role requires good business sense and a knack for handling pressure and last-minute changes in your stride, nothing gets by you. You have tact, diplomacy, and a good sense of humour! How much: Competitive base salary commensurate with level of skills and experience. The company will provide their new Executive Assistant with a solid overall compensation package, including a competitive base salary, RSP’s, generous paid vacation and sick days, and excellent benefits along with other perks. Where : The company is headquartered in Vancouver. Remote working conditions for now, and transitioning to a hybrid model of in-office and remote support from home in the coming months. #J-18808-Ljbffr
Large civil contractor, is currently seeking an Estimator / Project Coordinator to join their team in Vancouver. Reporting to the General Manager and as a junior member of the operations team you will work closely with an Estimator/Project Manager and other staff to develop and refine skills in estimating and project management. Involvement will depend entirely on the size and scope of the project. Outpost Recruitment is excited to work with our client on this full-time permanent role. As part of the team you will be included in project management and operations initiatives such as process improvement, work flow analysis and program development where your schooling and experience will be considered a valuable asset. You will have the opportunity to join our teamas we continue to win and execute some of the largest infrastructure projects in the Province. Key Accountabilities of Estimator / Project Coordinator: Helps promote a work environment where the safety and health of all employees, subcontractors, and individuals on sites and offices is paramount Collaborating and assisting Estimators with all day to day estimating and project initiatives including participation in the estimate review and bid wrap up process Assisting Superintendents and Project Managers by providing Field Engineering services Working with senior staff to develop, assess and improve project management and operations systems Administrative functions of projects including health & safety, quality, subcontractor progress, scheduling and tracking particulars. Duties & Responsibilities of Estimator / Project Coordinator: The Estimator / Project Coordinator helps with quantity take-offs, quote solicitation, comparative table analysis, WBS development, and estimate entry into the bid software Take project progress photos, prepare progress reports, assist with health & safety, quality, environmental elements, quantity measurement, and other site documents Work with foremen and superintendents to ensure accurate completion of daily crew reports for payroll and equipment time processing while analyzing job costing and helping to produce accurate budget forecasting Assist the Estimating Manager in maintaining and updating an accurate bid list Work with the procurement team to ensure timely and accurate delivery of materials and services Correspondence tracking, daily job cost tracking, and schedule updating as needed Participate in Project Management round tables and take on tasks to assist in the continuous improvement process. Qualifications: Technical school or Engineering graduate at an early stage of their career (3+ years experience) Confident communicator with all stakeholders Proficient with MS Office Software and open to learning Good work ethic and a willingness to learn Work Environment: Office and field environment, working to deadlines, some high stress situations (e.g. meeting deadlines) and frequent travel and interruptions The Estimator / Project Coordinator may be required to work outside of normal work hours on occasion to meet the needs of the business Frequent local travel to work sites (optional out of town opportunities may be offered) Only candidates with authorization to work in Canada will be considered. #J-18808-Ljbffr
Major infrastructure contractor is seeking a Quantity Surveyor to join a major rail project team in Edmonton. Salary $90,000-$140,000. Outpost Recruitment is excited to work with our client on this full-time permanent role. Ideal candidate will maximize project margin and add value to the construction process by proactive involvement in cost management and reporting. To carry out monthly financial reviews on projects and forecast final outturn values for cost and margin. Timely submission and negotiation of final accounts to the client/main contractor and subcontractors. Responsibilities of Quantity Surveyor Conduct negotiations regarding commercial terms and conditions with subcontractors. Review subcontract’s quotes & information actively participating in procurement. Assess and ensure appropriate bonding is obtained from all subcontractors in accordance with the Commercial Plan. Administer subcontractors and monitor their performance and compliance to commercial terms. Check progress applications and issue recommendations for payment. Valuation of change orders. Assist Commercial Manager with earned value reporting. Interact with engineering and construction departments to ensure compliance with terms, revisions, and amendments of subcontract. Participate in subcontract claims or dispute settlements according to delegated authority. Conduct subcontract final account review and process back charges. Recommend efficiency changes to contract administration. Claims from subcontractors and claims against the client. Essential Functions Administer the contractual execution of the contract and ensure compliance. Process contractor requests for progress payment, reviewing for accuracy of the request prior to issuance to cost control. Process contractor requests for release of hold back and final payment, ensuring all documentation is received, and deficiencies are addressed. Final close-out of the contract and evaluation of contractor performance. Comply with and implement all Health & Safety project requirements. Knowledge, Skills, and Abilities of Quantity Surveyor Advanced knowledge of contractual execution of the contract and ensure compliance. Surety/Letters of Credit – Performance, Holdback, Labour & Material Bonding. Commercial, cost control, risk management and contract requirements awareness. Excellent spreadsheet and word processing skills. Excellent organization, documentation and planning skills. Excellent communication skills. Expert numerical competence and spreadsheet aptitude. Construction projects and the ability to work within a fixed budget. Experience/Qualifications of Quantity Surveyor MRICS, CIOB or currently engaged in being chartered. Degree in Construction, Quantity Surveying or similar. 5+ years of experience in contract administration. 3+ years of major infrastructure experience Experience in working in multi-national joint venture environment. Design Build experience an asset. Experience managing packages worth $10 million or more. Ideal Candidate: • Candidate will have authorisation to work in Canada Please clearly highlight relevant work experience, project overviews and project scale ($) in your resume. #J-18808-Ljbffr
Large Civil Contractor is seeking an experienced Construction Manager with 8+ years experience on a large infrastructure projects ($50m+) in Vancouver. Our Client is seeking top tier talent to further strengthen our capabilities. They provide a collaborative and caring culture and the necessary tools and support for you to succeed, both personally and professionally. If you’re eager to work on innovative projects, be part of a great team and become an employee-owner. Outpost Recruitment is excited to work with our client on this full-time permanent role. Reporting to the General Manager for the project, the Construction Manager for will be responsible for successful project delivery. The Construction Manager will plan, organize, direct and have full control over all aspects of construction execution and corresponding project controls. Specifically, this means they are responsible for construction planning and execution, health and safety, environmental compliance, quality, cost/budget, design coordination / management, schedule, reporting (internal and external), client management and contract management. They will manage a site team of field and office staff seconded to or hired for the project. This position will be supported by the operational strength of all divisions involved, where the majority of the work is self-performed and managed by various senior management. Key Attributes of Construction Manager: Ability to inspire and lead site teams (field and office) to achieve project objectives Excel under pressure and possess strong problem-solving skills with the ability to make key decisions with confidence Extensive experience in the civil construction industry (utilities, roadways, and earthworks) and strong industry relationships Honest and straightforward in dealing with others and always acts with the utmost professional integrity and in the best interest of the company The Construction Manager will have strong negotiation and conflict resolution skills Accountabilities / Expectations of Construction Manager: Technical Expertise – Experience managing superintendents and field engineers, solving unexpected problems, while ensuring work is constructed safely to meet quality requirements and schedule. Able to rely on previous experience to predict when delays are imminent, and plan how to manage the impact, while keeping the project on track and the client happy. A sound understanding of construction systems and methods, construction specifications, codes and requirements. Leadership – Highly effective team builder and leader. Can inspire individuals, teams, and the entire organization to perform at optimal levels and embrace change. Able to engage and build trust with a broad range of stakeholders in the pursuit of project vision and goals. Leads by example and provides coaching and mentorship on a regular basis. Entrepreneurial Spirit – Understands and embraces the risk in the pursuit of important achievements. Brings innovative thinking to opportunities and challenges, and fosters creativity throughout an organization. Treats the project as if it were his/her own business. Must be a self-starter. Consummate Relationship Skills – Ability to manage a broad and diverse set of relationships and networks. Will be engaging, approachable, diplomatic, open and transparent. Relates well to others, and values those at all levels in the organization. Has a genuine interest in establishing relationships with existing and potential customers. Character – Honest and straightforward in dealing with others. Possesses a high level of professionalism, is responsible, committed and accountable. Possesses a strong work ethic, enjoys working with a committed team that does what it takes to meet the needs of their clients. Duties / Responsibilities of Construction Manager: Cost Control Tracking cost versus budget Cost to complete forecasts Contract value/budget changes Base bid understanding and management; specifically accepts the responsibility of deploying and standing down resources be that staff, craft workers or equipment to control cost and stay on schedule Produce monthly financial report for ExCo/Accounting Produce monthly project cost/revenue job reconciliation report Schedule Determine and manage critical path Create and/or manage a resource loaded schedule – MSP and Primavera Adjustment of construction plan, resources, or scope to alleviate schedule concerns Produce monthly schedule updates and accompanying report for client Produce monthly schedule/resource report for ExCo and divisional operations teams (resource 3-month look ahead) Health & Safety/Environment/Quality Ensure scope execution is in full compliance with client, and WorkSafe H&S requirements – supported by the H&S department Incident management Ensure scope execution is in full compliance with the client’s Construction Environmental Management Plan Ensure scope execution is in full compliance with the client’s Quality Management Plan (QMP), including daily quality control as dictated by Workplans, QC checklists, and Inspection and Test Plans (ITPs) Produce monthly H&S/Enviro/Quality reports for client Produce month H&S/Enviro/Quality report Project Engineering Ensure use of a robust project document control system, including DB design changes Ensure use of a robust project submittal system and log for use in client deliverable management (RFIs, transmittals, material receiving, quality, health and safety, environmental, shop drawings etc.) All submittals per contract and client requirements, such as workplans Ensure use of a robust job specific procurement process Design optimization/constructability reviews working in partnership with the client’s design team, with the sole purpose of creating design changes to improve the project Human Resources Indigenous Participation Plan management and reporting (internal and external) Ensure field team is staffed correctly and have all tools and equipment required Effective communication is essential, both written and oral, in any setting, field to boardroom Vacation/project staffing and coverage Assistance with HR issue resolution, working with the division General Managers and HR Manager Operations The Construction Manager will oversee site logistics Construction plan and execution strategy, adjustments to the plan as required Resource tracking and planning – crew and equipment Subcontractor management Self-perform management, ensure operations are on task and achieving objectives/project requirements Adherence to design, specification, and municipal or other owner requirements (temp and ) Cost and schedule control, understanding when and what changes to operations to make to achieve or beat base bid/plan Field level change management Field level conflict/issue management Contract/Change Management Full comprehension/understanding of Subcontract Agreement and our flow-down responsibilities from the DB Contract and Province Project Agreement Understanding and management of any/all situations of scope creep and when we are working outside the scope of our Subcontract Agreement Claims and change management, directly dealing with (leading discussions to) senior management from the project team, and possibly the Province/Stakeholders as required Change order pricing/estimating, tracking, processing, and close out monthly progress billing and quantity claims Our Client can offer you: Strong commitment to safety in the workplace Grounded and family-oriented workplace in a progressive environment that is at the forefront of a fast evolving business sector Commitment to the training and wealth of opportunities for career development across job categories, project types and locations around North America Site office based – fully furnished/equipped, within the Client’s trailer compound Physical Requirements Will be required to work outside of normal work hours on occasion to meet the needs of the project On call for emergencies as needed/always Ideal Candidate Only exceptional candidates who require sponsorship will be considered for this role Please clearly highlight relevant work experience, project overviews and project scale ($) in your resume. #J-18808-Ljbffr
Leading General Contractor seeking an experienced Project Coordinator in Vancouver BC to support and assist the project team in all coordination aspects of the construction of a new residential / mixed use project. Under the direction of a Project Manager, the Project Coordinator will ensure timely and accurate flow of information related to project details and safety protocols to subtrades, clients/owners, architects, and other project stakeholders. This position provides an opportunity to be actively involved in all aspects of construction documentation control, systems, and processes. Salary will be in the range of $80,000 – $90,000. Outpost Recruitment is excited to work with our client on this full-time permanent role. Responsibilities of Project Coordinator Promotes a culture of health, safety, and environmental protection on the project by taking an active role in the implementation of the Health, Safety, and Environmental (HSE) program. Supports and maintains project management systems and procedures including digital platforms, project filing system, cost accounting system, and project directory Performs general administrative and record keeping functions including the review and distribution of documentation; preparation of correspondence, submittals and RFIs; maintenance of files, logs, drawings, and specifications; and records and distributes accurate meeting minutes. Assists withdevelopment and implementation of project scopes, schedules, and budgets and assiststhe CCA-1/CCDC-17 subcontract procurement process by obtaining trade contractor and vendor quotations/bids, reviewing specifications and identifying/requesting clarification as required. Assists with the review and processing of invoices and progress claims Supports the change order management process by securing pricing from the vendor/subcontractor, reviewing, and inputting the data for review, submitting change requests for approval, and following through with (sub)contract change orders / purchase orders as directed Supports and prepares for project close out by collecting warranties, O&M manuals, and occupancy documents; creating handover documents; demobilizing site; and archiving documents Develop and maintain working relationships with trades and suppliers Performs other duties as needed. Knowledge and Skills of Project Coordinator 5+ years of related work experience (or combination of relevant education and experience), on projects ranging from $5M to $30M for commercial projects Working knowledge of construction documents, drawings, and specifications Working knowledge of current construction practices and methodology Ability to communicate clearly and collaborate with multiple project stakeholders Capable of working co-operatively to achieve team goals and objectives Ability to solve technical problems based on clearly defined procedures Strong computer skills with an aptitude for learning new programs. Familiarity with scheduling software an asset Functional and technical knowledge and skills to do the job at a high level of accomplishment Ability to work with numbers to manage contracts, project budgets and basic accounting functions for invoice coding, and trade contract management. Ability to adapt to a new industry, company, environment while learning quickly from experience and in technical courses and seminars Ability to write clearly and succinctly in a variety of communication settings and styles Ideal Candidate: Ideal candidate is adaptable, with attention to detail, coupled with exceptional organizational and time management skills that allows not only you to work efficiently, but also preciously in a goal driven environment. You value the opportunity to work alongside experienced professionals, as it aligns with your goals to continuously learn and grow within the construction industry. While demonstrating a positive attitude and commitment to excellence, you can work collaboratively in a team-oriented environment and take pride in your work with understanding the importance of quality, accuracy, and client satisfaction at every stage of the construction process. Only candidates with authorisation to work in Canada will be considered. Please clearly highlight relevant work experience, project overviews and project scale ($) in your resume. #J-18808-Ljbffr
Leading General Contractor seeking an experienced Project Manager in Vancouver BC to support and assist the project team in all coordination aspects of the construction of a major residential high-rise project. The Project Manager will provide overall direction for assigned projects and assumes responsibility for the overall project performance including costs, schedule, quality assurance and project status. This position involves subcontract negotiations, liaison with owners, consultants, and sub-trades, and management of the technical and financial aspects of the contract. Salary will be in the range of $140,000 – $200,000. Outpost Recruitment is excited to work with our client on this full-time permanent role. Responsibilities of Project Manager Coordinate internal resources and third parties/vendors for the flawless execution of projects and ensure that all projects are deliveredon-time, within scope and within budget; Develop and manage project scope, schedule, costs and objectives, involve all relevant stakeholders and ensure technical feasibility; Act as front-line contact with consultants, engineers, trades, site staff, and the owners; Promote and project the company imageof efficiency, quality, and technical competence and fair management of tradesand suppliers. Work closely with site field staff to ensure they have the proper resources to successfully execute the project; Develop and maintain effective relationships with clients,resolving issues, managing client expectation, and ensuring client satisfaction. Knowledge and Skills of Project Manager Minimum of 5 years of experience as a Project Manager, working on residential and mixed-use concrete high-rise projects as part of a large general contractor; Certificate, diploma or degree in Building Technology, Construction Management, Construction Technology, or a related field; Proficient with project management tools, such as Microsoft Project and/or Procore Strong relationship and network of sub-tradesin the Lower Mainland; Strong communication – confidence and ability to communicate with both internal and external stakeholders at all levels; Experience with virtual construction and 3D modelling programs will be considered an asset. Compensation & Benefits of Project Manager: Competitive salary: $140k – $200k depending on experience. Great benefits package. Benefits & Perks|100%health/dental coverage and big discounts on everything from tickets to travel* Retirement Matching |Up to 5%match on retirement saving contributions Compensation|Competitivepay with annual market analysis The People|Annualeventsto bring us together and connect across markets and teams Giving Back|2000+volunteer hours since launch of our Community Engagement program Leadership|12passionate execs focused on developing our teams and emerging leaders Ideal Candidate: Ideal candidate is adaptable, with attention to detail, coupled with exceptional organizational and time management skills that allows not only you to work efficiently, but also preciously in a goal driven environment. You value the opportunity to work alongside experienced professionals, as it aligns with your goals to continuously learn and grow within the construction industry. While demonstrating a positive attitude and commitment to excellence, you can work collaboratively in a team-oriented environment and take pride in your work with understanding the importance of quality, accuracy, and client satisfaction at every stage of the construction process. Only candidates with authorisation to work in Canada will be considered. Please clearly highlight relevant work experience, project overviews and project scale ($) in your resume. #J-18808-Ljbffr
Outpost Recruitment is seeking a Recruiter / Talent Sourcer who will work remotely in Canada. We place construction professionals that play key roles in the construction of Canada’s landmark buildings and infrastructure projects. Base salary ($60,000-$80,000) plus commission. We are a boutique agency serving the Canadian construction sector for over 10 years who do recruitment differently as we believe the industry is broken. Outpost has a relationship-focused approach with clients (leading general contractors, subcontractors and consultancies) and candidates and always thinks about long-term success for both parties. We provide local and international talent to working on ICI (Institutional, Commercial & Industrial) buildings and infrastructure projects across Canada, with strong ties with 7 of the Top 10 Canadian Contractors. We pride ourselves on our strong ethics. Our niche is working with global talent. Requirements of Recruiter / Talent Sourcer 2+ years of sourcing / headhunting experience on construction leadership roles Demonstrated ability to build long-term relationships and follow strong ethical principles. Recruiter / Talent Sourcer will have 3+ years in either agency or corporate recruitment experience, or, 3+ years of general contracting construction experience. Experience in both is a strong asset. Expertise in using LinkedIn Recruiter, jobs board and other tools to build candidate pipeline B2B experience in Canada. Excellent communication and writing skills Recruiter / Talent Sourcer will work fully remote role but candidate will be based in Canada Key Skills of Recruiter / Talent Sourcer The Recruiter / Talent Sourcer will have proven ability on construction leadership roles so that we can service our clients’ needs better. Our agency is unique in that our candidate sourcing is primarily inbound but would like to be responsive to client requests on specific headhunts. We require an independent and collaborative mindset, focused on outcomes and goals. You must be able to prioritize high volumes of work and remain calm under pressure. Compensation: Base salary ($60,000-$80,000) plus commission. Base salary and commission will be commensurate with level of experience. We offer 20 vacation days, flexible working hours and a $2,500 annual Health Spending Account (HSA). We offer a flexible way of working that comes with being part of a remote team. Ideal Candidate: Only candidates with authorization to work in Canada will be considered Please clearly highlight relevant work experience, project overviews and project scale ($) in your resume. #J-18808-Ljbffr
Overview General Contractor is seeking a Project Coordinator – Tenant Improvements, to join their dynamic growing team. The successful candidate will work closely with project managers to support all phases of project delivery, ensuring that projects are executed efficiently, on schedule, and to the highest quality standards. Salary range $65k-$80k. Outpost Recruitment is excited to work with our client on this full-time permanent role. Their goal is to make building and renovating enjoyable as well as successful and need team members who want to assist in our long-term goal of being our client’s construction brand for life. They don’t just get through our workdays by being ordinary. Challenging the team to be the best at what they do and invite only people who love to be the best they can be, who want to engage others and think out of the box. Estimating Assist the project manager in preparing detailed written scopes of work according to standard procedures. Support the project manager in developing preliminary project schedules for inclusion in client proposals. Assist in developing accurate project budgets based on the defined scope of work. Provide accurate documentation to the Admin team for budget presentation preparation. Construction Phase Ensure each new project starts according to standard procedures. Minimum of 1 year experience in a construction project coordination role, preferably in tenant improvements. Strong organizational and communication skills. Proficiency with project management software (Procore) and Microsoft Office Suite. Familiarity with construction contracts, change orders, and schedule management. Knowledge of WorkSafeBC regulations. Smartsheet knowledge an asset Support setup of the final project budget. Assist with tenders, tender closings, and the preparation of trade contracts and purchase orders. Support the day-to-day management, monitoring, and documentation of construction activities, ensuring compliance with master schedules, budgets, and contract documents. Perform ongoing monitoring and processing of plans, specifications, shop drawings, and submittals. Develop and maintain positive communication with corporate teams, clients, civic officials, and the public. Assist with timely project close-out and client occupancy. Post-Construction Phase Administer and process post-construction issues to ensure compliance with maintenance and warranty provisions. The management of the project including site management, site safety and project implementation – this can include skilled labor to quality control and trade management. This employee must be able to work from blueprints, specifications, drawings and instructions to design, build, remodel, retrofit, maintain and repair various types of facilities and structures. Site Safety/Set-up Coordination Ensure all sites comply with company and WorkSafeBC’s safety policies. Maintain site presentation according to standard procedures. Key Duties of Project Coordinator Report to the designated project manager and provide support on multiple concurrent projects. Organize and maintain all project documents and drawings. Review and respond to daily project correspondence, addressing issues from initiation to closure. Review shop drawings for compliance and coordinate consultant reviews. Receive, log, and distribute all project documentation, including drawings, shop drawings, color schedules, change orders, site instructions, consultant reports, test results, and RFIs. Assist with solving construction detail problems as a value-added service to the Pre-Construction & Design team (without assuming design responsibility). Ensure only the latest for construction drawings and specifications are used on site. Set up and maintain project filing systems throughout the project duration. Review and analyze weekly schedules and cost reports; support preparation of profit projections. Prepare monthly reports on project status, profit, subcontract status, and schedule for Senior Management review. Submit weekly client update reports and look-ahead reports by Friday at 3pm. Conduct regular field inspections to ensure construction contract compliance. Attend client, consultant, and trade meetings; prepare and distribute minutes as required. Prepare and track all project documentation. Develop preliminary schedules and support the project team in developing the Master Schedule. Monitor and update the Master Schedule according to standard procedures. Assist in managing change orders, including identification, notice, pricing, and logging. Receive, price, and track Contemplated Change Orders. Authorize and process Prime Contract and Subcontract Change Orders. Maintain and distribute the Change Order Log to clients bi-weekly. Assist in preparing monthly progress claims and reviewing subcontractor progress claims. Review and approve monthly invoices for payment. Support project budget and contract finalization. Maintain project cost records. Obtain and transfer contract documents to Office Admin for filing. Submit Notices of Project (NOP) to WorkSafeBC. Support processes to obtain Certificates of Occupancy and Substantial Completion; ensure all required documentation is assembled and submitted to the architect. Collaborate with the project manager and superintendent to prepare closeout documentation. Participate in post-project reviews with Senior Management. Monitor and expedite trades and suppliers. Notify Senior Management of major disputes with subcontractors or suppliers. Perform site work as required. Minimum Qualifications Minimum of 1 year experience in a construction project coordination role, preferably in tenant improvements. Strong organizational and communication skills. Proficiency with project management software (Procore) and Microsoft Office Suite. Familiarity with construction contracts, change orders, and schedule management. Knowledge of WorkSafeBC regulations. Smartsheet knowledge an asset. Requirements Only candidates with authorisation to work in Canada will be considered. Excellent communication, interpersonal and organizational skills. The ability to efficiently handle and administer multiple tasks on concurrently running projects. Skilled, loyal and entrepreneurial. Post-secondary Degree in engineering or Construction Engineering Technology from a post-secondary college. Ideal Candidate Only candidates with authorisation to work in Canadawill be considered. Please clearly highlight relevant work experience, project overviews and project scale ($) in your resume. #J-18808-Ljbffr
