Overview Our client is searching for a Legal Assistant to join their team. Working directly with the Managering Partner and a Senior Associate, you will provide support in this dynamic Tax and Estates team. Responsibilities Assist with preparation of correspondence and legal documents relating to areas of taxation and estate planning including complex wills, family trusts and estate administration; Ensure time-sensitive documents are managed effectively; Organize, open, manage and close client files; Prepare reports – estate planning and corporate reorganizations; Enter dockets and process monthly accounts; Maintain tickler systems to monitor key dates for task management; Schedule meetings and co-ordinate appointments as required ensuring the lawyer’s calendar is up-to-date, including adding events, rescheduling appointments and providing daily briefings; Act as a point of contact for incoming and outgoing communications including phone calls, emails, and documents for clients and vendors; Plan and organize internal firm events, such as, lawyer events and client events; and Other duties as assigned. Qualifications Successful completion of a Legal Assistant program at a recognized community college Minimum of 5 years’ experience working in a law firm or in professional services within Tax and Estates Proficiency in Microsoft Office (including Word, Excel, and Outlook) Working knowledge of Adobe/Kofax PDF, DocuSign, Workshare Compare, Closing Folders, CorpLink and Carpe Diem Experience working with a document management system, e.g., iManage Possess well-developed organizational and time management skills in order to manage multiple priorities with ease in order to meet tight deadlines Strong communication and interpersonal skills help you to build relationships and provide excellent client service As a confident self-starter, you work well both independently, and in a team environment Operate with a high degree of accuracy and strong attention to detail Show good judgment, discretion and respond well to constructive feedback. #J-18808-Ljbffr
A tax consulting firm in Toronto is seeking a Legal Assistant to support two busy Partners in the Tax Department. This role involves managing operations, preparing tax agreements, and ensuring deadlines are met. Ideal candidates will have legal assistant experience and strong organizational skills. This position requires a minimum of three days in the office with potential for more based on workload.
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A professional services firm in Toronto is seeking a Practice Billing Coordinator who will manage billing processes, including pre-bills, final bills, and assist in the training of new hires. The ideal candidate has strong organizational skills, attention to detail, and is proficient in Microsoft Office. Bilingual proficiency in French and English is considered an asset. This role offers an opportunity to work in a dynamic environment.
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Our client is recruiting for a Practice Billing Coordinator to join their team. As the Practice Billing Coordinator will be expected to efficiently process pre-bills and final billings for the assigned Practice Group(s). Summary of Responsibilities: Final billings on a monthly/quarterly or on-request basis, including: Process and edit pre-bills Input changes to pre-bills in CMS Finalize and post pre-bills Prepare final bills for lawyer’s approval Submit final bills to clients or process by E-billing team Transfer time/disbursements according to lawyers’ instructions and Firm guidelines and billing procedures Proactively monitor and review billing system to ensure that client data is kept current and accurate Train new Practice Assistant hires on billing process and procedures Provide backup to other Practice Group Billing Coordinators as required Assist Timekeepers and Practice Assistants in designated Practice Group(s) with filing requirements Other duties as assigned Core Skills and Requirements: Grade 12 education with post-secondary education or experience Experience in a law firm or professional services environment considered an asset Ability to work as a team member under minimal supervision Good organization skills and ability to work under time pressure Excellent attention to detail Understanding of accounting theory Proficient in Microsoft Office software including Word, Excel, Outlook and Adobe Acrobat Excellent interpersonal and communication skills Proficiency in oral and written bilingualism (French and English) considered an asset #J-18808-Ljbffr
Our client is looking for a legal assistant to join their Tax team. In this role you will be supporting two busy Partners with their practices, focused on tax planning & litigation. This opportunity is ideal for someone organized, who excels in a busy environment, has strong attention to detail and is excited to learn and grow. For optimal success, this role will be a minimum of three days in office with the possibility of more depending on workload. Summary of Responsibilities: Independently manage the daily operation of two busy Partners within the Tax Department Prepare, revise, format and complete large tax agreements, memos, letters and opinions Complete and file all necessary documents within the Canada Revenue Agency and Tax Court of Canada Accurately track and diarize deadlines Onboard clients Input dockets Complete all tasks related to billing and accounting Manage a high volume of email filing Travel arrangements Produce the highest quality of work Handle daily administrative details Accountable for all work assigned Takes initiative Confidential Core Skills and Requirements: Three (3) year’s previous experience in a legal assistant role an asset Successful completion of a related post‑secondary Legal Assistant or Law Clerk program Handle time pressure situations and stress of multiple demands Microsoft 365 suite of applications Familiarity of the Tax Court of Canada would be considered an asset Ability to problem solve Good judgement and decision making Strong interpersonal skills Organized, resourceful and detailed #J-18808-Ljbffr
Our client is recruiting for a Patent Law Clerk to join their Ottawa office. You will be a key member of a dynamic and innovative group of patent agents, paraprofessionals and legal support staff, providing the highest level of service to our clients, while having the opportunity to cultivate your skills as part of our successful national Intellectual Property (IP) Patent team. This is an excellent opportunity offering growth and a hybrid work model. This is an immediate opening located in Ottawa, ON. Overview Our client is recruiting for a Patent Law Clerk to join their Ottawa office. You will be a key member of a dynamic and innovative group of patent agents, paraprofessionals and legal support staff, providing the highest level of service to our clients, while having the opportunity to cultivate your skills as part of our successful national Intellectual Property (IP) Patent team. This is an excellent opportunity offering growth and a hybrid work model. This is an immediate opening located in Ottawa, ON. Responsibilities Play a critical role in the prosecution process of US direct, PCT international, and other foreign patent applications and participate as a contributing member of the team to ensure excellent client service Work with top tier patent professionals to prepare, file and report US direct, PCT International, and other foreign patent applications in a wide range of dynamic industries, including pharmaceuticals, cosmetics, fashion, electronic systems, food and beverage, cannabis etc. Be responsible for data management and official deadlines using the firm’s IP Practice Management system Manage official correspondence from various foreign Intellectual Property offices including preparing correspondence, reporting various stages of patent prosecution, and liaising with multiple key stakeholders related to ongoing matters Interact with WIPO, USPTO and other foreign Intellectual Property offices and problem-solve procedural matters in real-time, to facilitate ongoing prosecution of patent applications Keep up to date on changes in patent law including internal procedural requirements Core Skills & Experience A minimum of 3 years of relevant patent experience with advanced knowledge in patent prosecution from a law firm and/or in-house experience Paralegal, Law Clerk, or Legal Assistant Diploma an asset Excellent communication and interpersonal skills A team player with a strong work ethic and a desire for continuous improvement Knowledge of document management systems (iManage knowledge an asset), Microsoft Word, Outlook, Adobe, and Excel Strong organizational skills in planning and prioritizing work, multi-tasking and attention to details Ability to succeed in a multi-disciplinary team with a collaborative and strategic mindset Adaptable to dynamic priorities and deadlines, to best serve our clients’ business goals #J-18808-Ljbffr
Overview Our client is recruiting for a Litigation Law Clerk to join their Commercial Litigation and Construction team. You will be a key member of a dynamic group of lawyers, law clerks and legal support staff, providing the highest level of service to clients, while having the opportunity to cultivate your skills as part of our successful national Commercial Litigation and Construction Group. Responsibilities Play a critical role in assisting our lawyers with matters relating to all aspects of commercial and construction litigation Assist with construction disputes, including claims related to construction delays, breach of contract and lien enforcement under the Construction Act Participate in drafting pleadings, document production, the discovery process, preparing motions, mediation briefs, pre-trial briefs and preparing for hearings and trials Be responsible for matter management and data management, including scoping and budgeting Collaborate and contribute as an important member of the team and provide unwavering commitment to excellent client service Core Experience & Skills 3-5 years’ experience in law firm environment, preferably in litigation law clerk role(s) Strong knowledge and understanding of the Rules of Civil Procedure College Law Clerk Diploma or Institute of Law Clerks Ontario Certificate, University degree is an asset Excellent communication and interpersonal skills Excellent ability to take direction and work independently Highly organized with time management skills Knowledge of iManage, ACL, Relativity, Kofax PDF, Word, Excel, and Outlook A team player with a strong work ethic and a desire for continuous improvement #J-18808-Ljbffr
Summary of Responsibilities Drafting and preparing legal documents, including pleadings, motions, briefs and correspondence Researching legal issues, statutes as needed Communicating with clients, and other parties involved in legal proceedings Preparing and filing documents with the court, managing court schedules Assisting with trial preparation, trial briefs and organizing exhibits Preparing applications for probate Reviewing and coding documents within eDiscovery platforms like Relativity for legal purposes Assist with all matters concerning guardianships, power of attorney issues Organizing and maintaining all documents related to an estate, from beginning to end Core Skills & Requirements Must have completed a recognized law clerk program and hold a Law Clerk designation. Minimum of 8 years of experience as a Law Clerk in a law firm environment is required Ability to handle more than one professional and undertake additional responsibilities as required Strong organizational skills and attention to detail are crucial for managing complex files Excellent oral and written communication skills, including a strong knowledge of grammar and exceptional spelling and proofreading abilities; ability to work under pressure, deal with changing priorities and meet strict deadlines Strong understanding of legal procedures, terminology and estate litigation principles Capacity to work independently as well as in a team environment Strong technical skills, with proficiency with Microsoft 365, Outlook, Teams, Word, PowerPoint, Excel, CaseLines/CaseCenter, Knowledge of iManage, InterAction, Estatably, eDiscovery, Realtivity, Wind Up, ACL, DocuSign would be an asset #J-18808-Ljbffr
Overview Our client is seeking a highly organized and motivated Support Assistant to join their dynamic legal team. In this role, you will provide routine administrative support to legal assistants, principals, and visiting lawyers, contributing to the efficient day-to-day operations of the office. This is an excellent opportunity for individuals looking to gain hands-on experience in a professional legal environment. You will develop valuable skills and insights into the workings of a law firm—ideal for those looking to build or further their career in the legal field. Responsibilities Responsible for coding, bookmarking, quality-checking, organizing, printing and scanning documents (i.e. download jobs from email or data sites, size, reproduce, sort, collate and finish). Complete a high volume of work accurately. Assist with electronic filing as per legal assistant/principal instructions and firm/practice group guidelines. Provide routine support to visiting lawyers which includes: ensuring office supplies (pens, pencils, highlighters, paper, etc.) are available and equipment (computer, phone and printer) is in working order; ensuring principals know who to contact for document support during and after hours; and liaising with visiting lawyer’s assistant to coordinate and confirm travel arrangements and requirements upon arrival. Prepare binders (i.e. Cerlox), closing folders and closing books. Work cooperatively with others in their team/quad in scheduling vacation, breaks/lunches and absenteeism time to ensure assistants/principals are well supported. Assist with ad hoc duties as required (e.g. data entry). Qualifications 1 year related experience, preferably within a professional services firm (including working with photocopiers, scanners and binding equipment). Strong working knowledge of MS Office product suite, and PDF creator and editor software programs such as Adobe Acrobat or Nuance Power PDF. Experience using an electronic document management system would be an asset. Strong client service orientation combined with the ability to manage multiple client needs at the same time. Excellent organizational skills with the ability to plan, prioritize and manage time effectively. Ability to work well independently and collaboratively within a team environment. Excellent communication (verbal and written) and interpersonal skills. Exceptional attention to detail. Ability to follow instructions and standard work processes to perform routine tasks. Ability to quickly adapt and learn new technology. #J-18808-Ljbffr
Our client is recruiting for a Legal Operations Specialist to join their team. In this role, the Specialist, Legal Operations works under the supervision of the Client Responsible Attorney for a key client. The Specialist is responsible for coordinating the matter intake processes and matter management of this portfolio and collaborating with key stakeholders to ensure compliance with the client terms. This strategic role requires focus, flexibility, and the initiative to proactively seek and implement improvements for day-to-day client service delivery. You will support the key client and the legal team with all aspects of their practice management, operational and commercial excellence. We need a highly resourceful individual with a dynamic and professional presence, self-motivation, and strong project management skills. Summary of Responsibilities: Practice Management and Operational Excellence Deliver detail-oriented practice coordination and exceptional service for a key client, in line with client service standards Coordinate new matter intake, including liaising with business teams to manage conflicts, rates, and fixed fees, and establish best practices for efficient matter opening Manage and triage key client emails using efficient systems aligned with lawyer preferences Provide frontline assistance and issue resolution across all aspects of key client’s operations Understand the full legal matter lifecycle and related internal processes supporting matter progression to completion Act as liaison between the practice and business functions (e.g., legal operations, pricing, conflicts, billing/eBilling, collections) to streamline communication and drive efficiency Regularly review matters to provide lawyers with status updates, manage deadlines, and collaborate with stakeholders (client, lawyers, paralegals, assistants, and Business services teams) to ensure timely execution Apply project management skills to oversee all key client matters and workflows, track deadlines, and ensure timely, on-budget completion Represent the practice professionally in client interactions, including coordinating meetings, preparing reports, and triaging inquiries related to matter management and client terms Leverage legal technology to optimize productivity and client service (e.g., Iridium for metrics, budget management tools, billing/eBilling platforms) Proactively escalate complex issues or inquiries to the appropriate legal team member The Specialist, Legal Operations will also perform billable work as required by the Client Responsible Attorney. Acknowledging there is an initial ramp-up period, the annual billable target of 600 hours will be flexible during the first 6-12 months. Subsequently, billing expectations will be reviewed annually, aligning with the practice’s business needs. Commercial Excellence Act as commercial manager of key clients’ portfolio and all activities related to account and matter set up, client terms adherence, time recording, billing/eBilling, and collections Manage key client’s Outside Counsel Guidelines, share key terms and time entry best practices with the legal team, and ensure compliance by reviewing dockets and bills monthly Work with Legal Operations team to support the scoping and budgeting process, and develop and implement matter plans where required by key client’s Outside Counsel Guidelines Work closely with finance teams to ensure seamless billing for key client to adhere their guidelines Collaborate with the relevant business functions for account management such as rate renewals, fixed fee development, resolving issues with rate and invoice rejections, or tracking payments and managing collection of overdue accounts Core Skills & Experience: Post secondary education in business or legal studies Project Management or Legal Project Management Certification, an asset Experience working in a Law Firm or applicable transferable experience in professional services roles in law, project management, or finance Excellent interpersonal and communication skills with ability to work with key stakeholders at all levels Advanced working knowledge of Microsoft Word, Outlook, PowerPoint, Excel Strong aptitude for learning emerging technologies in legal technology and data management, staying current with industry trends Superior organizational and problem-solving skills Ability to develop strong strategic/financial analysis skills Proven project and time management skills and ability to multi-task and manage a variety of concurrent projects A strong work ethic and commitment to excellence #J-18808-Ljbffr
