Our client is a small, co-educational JK to Grade 6 progressive private school with a strong commitment to inquiry, integration, and reflection.
The Opportunity:Reporting to the Head of School and VP – Finance and Operations, this person provides a broad range of administrative functions. This role will include all aspects of executive support including, communicating with internal and external parties, project management, document/filing management, calendar scheduling, organizing invoices and receipts, managing front office, and other responsibilities as may arise.
Demonstrating initiative and pride in performance, the Receptionist and Executive Assistant contributes positively to a respectful and productive work environment and develops strong professional relationships with colleagues and external partners that support The School’s vision of exemplifying excellence in elementary progressive education.
This candidate is someone who thrives on new learning and is innovative and inclusive in their practice. We welcome applications from creative, dynamic, and energetic persons who share in the school’s philosophy, enjoy collaborating with others and will participate fully in the life of the school.
Duties:Assist PrincipalAssist VP Finance and OperationsAnswer phone calls and greet visitors Special projects (assisting Principal and VP F & O)Order suppliesEventsPlan & support co-curricularsOrganize busesAssist advancement/alumni relations with tax receiptsOT/SLP liaisonMaintain supply cupboard and officeSupport “guest teachers” on arrival
Required Qualifications:Bachelor’s degree and 5+ years of administrative support experience Strong ability to prioritize and multitaskExperience working in an administrative capacity at a school (priority)Excellent communication and interpersonal skillsUnderstanding of the unique aspects of working in an independent educational environmentStrong communication, organizational, and teamwork skills
Working ConditionsWorking in a single office with an open space. The candidate must be able to multitask and work in an environment that is fast paced and prone to frequent interruptions. At times, the position will require working outside of regular business hours as needed to support the function of administrative tasks.
This is a full-time, permanent, in-office position.
Our client is a small, co-educational JK to Grade 6 progressive private school with a strong commitment to inquiry, integration, and reflection.
The Opportunity:Reporting to the Head of School and VP – Finance and Operations, this person provides a broad range of administrative functions. This role will include all aspects of executive support including, communicating with internal and external parties, project management, document/filing management, calendar scheduling, organizing invoices and receipts, managing front office, and other responsibilities as may arise.
Demonstrating initiative and pride in performance, the Receptionist and Executive Assistant contributes positively to a respectful and productive work environment and develops strong professional relationships with colleagues and external partners that support The School’s vision of exemplifying excellence in elementary progressive education.
This candidate is someone who thrives on new learning and is innovative and inclusive in their practice. We welcome applications from creative, dynamic, and energetic persons who share in the school’s philosophy, enjoy collaborating with others and will participate fully in the life of the school.
Duties:Assist PrincipalAssist VP Finance and OperationsAnswer phone calls and greet visitors Special projects (assisting Principal and VP F & O)Order suppliesEventsPlan & support co-curricularsOrganize busesAssist advancement/alumni relations with tax receiptsOT/SLP liaisonMaintain supply cupboard and officeSupport “guest teachers” on arrival
Required Qualifications:Bachelor’s degree and 5+ years of administrative support experience Strong ability to prioritize and multitaskExperience working in an administrative capacity at a school (priority)Excellent communication and interpersonal skillsUnderstanding of the unique aspects of working in an independent educational environmentStrong communication, organizational, and teamwork skills
Working ConditionsWorking in a single office with an open space. The candidate must be able to multitask and work in an environment that is fast paced and prone to frequent interruptions. At times, the position will require working outside of regular business hours as needed to support the function of administrative tasks.
This is a full-time, permanent, in-office position.
Our client is an experienced corporate and commercial law firm based in Toronto with an emphasis on small and medium sized businesses, real estate, estate law, employment, and civil and estate litigation.
The team is seeking a Law Clerk or trained Legal Assistant who can assist two partners in their respective real estate and estate practices, and is an expert at keeping lawyers organized. The successful candidate will have a strong work ethic, be collaborative, professional, adaptable, and have a sense of humour.
Overall Day-to-Day Responsibilities:General administrative duties might include: filing/scanning; printing/photocopying, scheduling appointments; performing client administrative duties in opening, closing and billing files; preparing correspondence, documents, and presentations as required;Provide back-up assistance to various other professionals and/or assistants within the team, as required and being a leader in the office with respect to organization and keeping people on task;
Practice Specific Responsibilities:Estates Practice: Assisting lawyers as needed in document preparation of wills, powers-of-attorney, or other legal files as necessary in the execution of testamentary documents or trust/estate administration;Assisting lawyers with preparation of estate administration/probate documents;Attend client meetings for the purpose of executing testamentary documents;Maintain the Wills Vault; scan and save executed testamentary documents and provide clients and investment advisors with information and documents as required;Other general administrative duties with respect to estates, such as coordinating the will instruction process between the lawyer and client; opening and date marking estate or trust information from the Court; and being hyper-responsive to our exacting clients and financial advisors etc.
Real Estate Practice:General duties including opening and maintaining files, drafting and sending correspondence, etc.;Client banking, as required;Manage commercial and residential real estate transactions including preparation of documents, including leases, requisition letters, reverse mortgages, agreements, etc. and prepare reports for the above types of files;Conduct corporate searches, title and off-title searches, including PPSA searches and preparing detailed title reports and summaries, and solving title issues or deficiencies;Prepare corporate documents for private lender real estate transactions;Ongoing verbal and written communication with lawyers, law clerks and clients;Manage administrative details with respect to billings and opening/closing files;Negotiating and finalizing title insurance policies for acquisitions and financing;
Required Knowledge, Experience and Skills:Completion of a post-secondary Legal Assistant or Law Clerk program;Ideally 3+ years of experience working in Real Estate or Estates;Knowledge of government regulations and policies as they relate to real property and the registration of documents;Capacity to work with minimal instruction or supervision; and, capable of working within tight timelines while also being able to reassess and shift priorities as needed;Clear and accurate communicator (both verbal and written) when dealing with lawyers, clients, staff and third parties;Proficiency and working knowledge of Office 365 is mission critical; experience with Teraview, and experience with one or more of the following software programs is a big asset: FastCompany; WillBuilder; Estate-a-Base; Conveyancer/Unity; Cosmolex;
Please note that this is NOT a remote work position, and the role is based f/t onsite in downtown Toronto.
Our client is an experienced corporate and commercial law firm based in Toronto with an emphasis on small and medium sized businesses, real estate, estate law, employment, and civil and estate litigation.
The team is seeking a Law Clerk or trained Legal Assistant who can assist two partners in their respective real estate and estate practices, and is an expert at keeping lawyers organized. The successful candidate will have a strong work ethic, be collaborative, professional, adaptable, and have a sense of humour.
Overall Day-to-Day Responsibilities:General administrative duties might include: filing/scanning; printing/photocopying, scheduling appointments; performing client administrative duties in opening, closing and billing files; preparing correspondence, documents, and presentations as required;Provide back-up assistance to various other professionals and/or assistants within the team, as required and being a leader in the office with respect to organization and keeping people on task;
Practice Specific Responsibilities:Estates Practice: Assisting lawyers as needed in document preparation of wills, powers-of-attorney, or other legal files as necessary in the execution of testamentary documents or trust/estate administration;Assisting lawyers with preparation of estate administration/probate documents;Attend client meetings for the purpose of executing testamentary documents;Maintain the Wills Vault; scan and save executed testamentary documents and provide clients and investment advisors with information and documents as required;Other general administrative duties with respect to estates, such as coordinating the will instruction process between the lawyer and client; opening and date marking estate or trust information from the Court; and being hyper-responsive to our exacting clients and financial advisors etc.
Real Estate Practice:General duties including opening and maintaining files, drafting and sending correspondence, etc.;Client banking, as required;Manage commercial and residential real estate transactions including preparation of documents, including leases, requisition letters, reverse mortgages, agreements, etc. and prepare reports for the above types of files;Conduct corporate searches, title and off-title searches, including PPSA searches and preparing detailed title reports and summaries, and solving title issues or deficiencies;Prepare corporate documents for private lender real estate transactions;Ongoing verbal and written communication with lawyers, law clerks and clients;Manage administrative details with respect to billings and opening/closing files;Negotiating and finalizing title insurance policies for acquisitions and financing;
Required Knowledge, Experience and Skills:Completion of a post-secondary Legal Assistant or Law Clerk program;Ideally 3+ years of experience working in Real Estate or Estates;Knowledge of government regulations and policies as they relate to real property and the registration of documents;Capacity to work with minimal instruction or supervision; and, capable of working within tight timelines while also being able to reassess and shift priorities as needed;Clear and accurate communicator (both verbal and written) when dealing with lawyers, clients, staff and third parties;Proficiency and working knowledge of Office 365 is mission critical; experience with Teraview, and experience with one or more of the following software programs is a big asset: FastCompany; WillBuilder; Estate-a-Base; Conveyancer/Unity; Cosmolex;
Please note that this is NOT a remote work position, and the role is based f/t onsite in downtown Toronto.
