Employment Opportunity The Society of Notaries Public of British Columbia is the regulatory body for Notaries Public in BC. The Society is currently seeking a person to join our team as the: Executive Assistant to the CEO This is an exciting opportunity to become part of the future of the professional regulation of Notaries Public in BC. The licensees of the Society are Notaries Public who provide non‑adversarial legal services directly to the public. The Society regulates and acts in the public interest. This position is critical to the operational success of the Society and manages the day‑to‑day activities of the organization. Location: Vancouver, BC | Type: Full‑time in office | Sector: Not-for-Profit Are you an organized professional passionate about making a difference in a quiet, mission‑driven environment? We’re seeking an Executive Assistant to the CEO to play a pivotal role supporting executive leadership, the board of directors, and key stakeholders for our small‑sized nonprofit organization. What You’ll Do Respond to requests for information from members and the public. Manage executive calendars, meetings, travel, and correspondence. Prepare board and committee meeting agendas; coordinate logistics, take minutes, and support annual events. Manage document libraries (SharePoint/OneDrive), and oversee board/committee schedules and documentation, maintain accurate records. Support internal/external communications—create presentations, reports, digital and print materials, and coordinate updates to member and public websites. Enter information and work with the member database. Assist with member administration, respond to inquiries, compile the Annual Report, and provide general administrative support as needed. What You Bring Strong computer skills and experience (Microsoft Office) The ability and initiative to think and act independently. Demonstrated experience managing records, writing minutes, and preparing PDF packages with links. Excellent organizational, multitasking, and communication skills; comfortable asking questions. Asset: Paralegal or legal assistant experience. Asset: Post secondary degree/diploma in business, law, marketing, communications, or a related field. Why Join Us? Competitive annual salary of $55,000 to $65,000 with comprehensive benefits Professional development and career growth opportunities Application Information Please read this section carefully. Applicants must be Canadian citizens or permanent residents. Applications will only be accepted by email. No applications will be accepted in person. No phone calls. Applications will be accepted until 4:00 pm Friday February 6, 2026 Interview process may commence prior to that date and may be conducted via video conference. #J-18808-Ljbffr
A regulatory body for legal professionals in Vancouver is seeking an Executive Assistant to the CEO. This full-time position involves supporting executive leadership, managing day-to-day operations, and coordinating communications. Key responsibilities include scheduling, meeting preparation, and member administration. Ideal candidates have strong Microsoft Office skills, excellent organization, and communication abilities. Competitive salary of $55,000 to $65,000 with benefits is offered, along with professional development opportunities. #J-18808-Ljbffr
