About the Opportunity
Payroll Operations Perform full-cycle payroll processing for hourly and salaried employees, including union and non-union populations Process payroll in accordance with Ontario Employment Standards Act (ESA), federal legislation, and applicable collective agreements Review and validate time and attendance data, overtime, shift premiums, bonuses, vacation, and statutory holiday pay Process payroll adjustments, retroactive payments, terminations, and Record of Employment (ROE) submissions Ensure accurate calculation and remittance of statutory deductions (CPP, EI, income tax) Prepare and reconcile payroll reports, general ledger entries, and payroll-related accounts Support year-end activities including T4/T4A preparation and audits
Team Leadership & Supervision Lead, coach, and support a team of payroll professionals, fostering a collaborative and high-performance environment Assign workloads, monitor deadlines, and ensure coverage for payroll cycles and peak periods Provide technical guidance and act as an escalation point for complex payroll issues Assist with onboarding, training, and development of payroll team members Conduct regular check-ins, performance feedback, and support performance management activities
Compliance & Continuous Improvement Ensure ongoing compliance with payroll legislation, internal controls, and audit requirements Stay current on changes to payroll legislation and best practices; communicate updates to the team Identify opportunities to improve payroll processes, controls, and efficiencies, particularly within a manufacturing environment Collaborate with HR, Finance, Operations, and external vendors to resolve payroll-related issues Support system upgrades, testing, and process documentation as required
About You: Minimum 5–7 years of progressive payroll experience, including full-cycle payroll processing in Ontario Previous experience in a manufacturing and/or unionized environment strongly preferred At least 1–2 years of experience leading or mentoring payroll staff Solid understanding of Ontario ESA, federal payroll legislation, and collective agreements Experience with high-volume, hourly payroll and time and attendance systems PCP (Payroll Compliance Practitioner) designation required; CPM (Certified Payroll Manager) considered an asset
Skills & Competencies Strong attention to detail with excellent analytical and problem-solving skills Ability to balance hands-on payroll work with leadership responsibilities Clear, confident communicator with strong interpersonal skills Proven ability to manage deadlines in a fast-paced, cyclical environment High level of integrity and discretion when handling confidential information Proficient in payroll systems and Microsoft Excel
Pay Range:
$40 - $45 per hour
How to Apply
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This position for employment is for a current vacancy with Vaco/Highspring’s client . You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal . By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here . Virginia residents may access our state specific policies here . Residents of all other states may access our policies here . Canadian residents may access our policies in English here and in French here . Residents of countries governed by GDPR may access our policies here . Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
