Who We Are BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at SUMMARY The Facilities Services Coordinator provides customer service and front line support to BGIS clients with respect to the maintenance and operations of their buildings. Specific responsibilities include, but are not limited to, handling inbound service requests received via telephone, email and web interface and initiating work orders to support timely fulfillment and resolution of client requests. The Operations Centre is a critical environment within BGIS, responsible for receiving and dispatching facilities service requests for its clients – 7/24/365. Currently, the Operations Centre provides facilities management support to over 20 clients across different industries and handles over 720,000 service requests a year. The work environment is fast-paced and client-service focused. In order to ensure ongoing performance success, Operations Centre team members are measured against service delivery metrics. This role is onside, at Burnaby, BC KEY DUTIES & RESPONSIBILITIES Meet and greet clients and visitors. Act as the first point of contact for all incoming phone queries, managing requests and room bookings as part of the virtual service center model including lodging work requests using the internal system. Assist the internal site management team acting as the conduit for client requests as well as other requests as required. Assist with visitor/contractor escorts and instructing and supervising as required. Manage the collection and distribution of internal and external mail & courier deliveries. Manage the delivery of consumables throughout the refresh areas. Support in the provision of building access cards to staff and contractors. Supporting in meeting room requirements (ex. room reconfigurations & catering provisions). Administration duties as required. Invoicing receipting and reconciliation. Data entry & records management. Work Order management. Maintain distribution lists. KNOWLEDGE AND SKILLS HSE policies and procedures are met and maintained by all stakeholders. Strong demonstrated experience working in a Customer Service Center environment. Demonstrated understanding of customer service principles Demonstrated experience working with internal and external stakeholders at varying levels of an organization. Strong demonstrated professional telephone manner -listening, questioning, empathy, clear client outcome and professionalism. Demonstrated attention for detail and grammar. Proficient in relevant computer software Word, Excel, Outlook (or related program) and Internet access; Good key board skills, speed and accuracy Able to respond quickly to change and adopt a flexible/ innovative approach to problems and opportunities. At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success! #J-18808-Ljbffr

A leading foodservice distributor in Milton seeks a Finance Associate/Receptionist responsible for greeting visitors, managing incoming calls, and handling finance administrative tasks. Candidates should have 1-2 years of relevant experience and a High School Diploma/GED. This role also involves processing customer requests and maintaining communication with stakeholders. A commitment to safety and compliance is essential.
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Finance Associate / Receptionist page is loaded## Finance Associate / Receptionistlocations: Sysco Miltontime type: Full timeposted on: Posted Yesterdaytime left to apply: End Date: December 5, 2025 (5 days left to apply)job requisition id: R **JOB DESCRIPTION****Role Responsibilities**The Finance Associate / receptionist is responsible for various duties including: Greeting of walk-in visitors, answering phone calls, completing all vendor charge backs; preparing the supporting documentation of said charge backs; receptionist coverage; and managing a portfolio of finance administrative tasks to support objectives of the department.**Day to day activities may include:*** Processing customer credit & billing requests in its entirety (accurate calculation, coding, charge backs etc.)* Greets walk-in visitors at front reception and directs them as appropriate* Answers incoming phone inquiries* Monthly vendor reporting (contract pricing deductions etc.)* Scans Financial documentation into OpenText (document retention software)* Responsible for completing the customer cheque deposit process (review payments for accuracy and completeness)* Prepare and distribute documents required to support local customer rebate payments.* Attends meetings as required.* Facilitates open communication with applicable stakeholders regarding any deficiencies or anomalies within standard processes.* Where applicable, responsible for a portfolio of finance administration tasks as defined by the Finance Manager which could include direct responsibility or back-up responsibilities for pricing, reception, accounts receivable, cash handling or imaging.* Lifting and sorting of products for customer pick-up, must be able to lift up to 50 lbs.* Complies with Sysco’s Food Safety Policy and procedures to ensure food safety, quality and legality requirements are met.* Is willing to work safely with minimal environmental impact and understands the importance of reporting all hazards, incidents, and environmental spills immediately to their supervisor.* Understands that they play an integral role in their own safety and that of their colleagues and is willing to speak out when hazards are present.* Perform other duties as assigned.**Qualifications/Skills/Job Requirements (About you):*** 1-2 Years’ work experience in either a Warehouse, Customer Service or office environment* Basic math and reading comprehension* High School Diploma or GED required* PC skills (MS Office, keyboarding, etc.)Sysco is committed to Employment Equity. Accommodations during the recruitment process are available upon request for candidates with disabilities.**Company Overview**Sysco connects the world to share food and care for one another. Sysco leads from the heart of food and service to deliver the freshest of foods and ideas to restaurants, healthcare and educational facilities, lodging establishments and other customers who prepare meals away from home. Our customers can count on us to deliver on-point products and solutions since only Sysco is the global leader, sitting at the heart of innovation supply, delivery, culinary and more.With over 57,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 326 distribution facilities worldwide and serves more than 625,000 customer locations. For fiscal 2022 that ended July 2, 2022, the company generated sales of more than $68 billion USD.Sysco, one of Canada’s Best Employers 2022, as listed by Forbes, is dedicated to our global corporate social responsibility goals and to creating a diverse and inclusive workplace. We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations.For more information, visit or follow us at orOur Purpose: Connecting the world to share food and care for one anotherOur Mission: Delivering success for our customers through industry-leading people, products and solutionsOur Identity: Together we define our future of foodservice and supply chainHere’s a sample of the many benefits Sysco colleagues enjoy:Comprehensive Flexible Benefits including Health and Dental, Health Care Spending and Wellness Accounts • Short-Term and Long-Term Disability • Life Insurance • Voluntary Optional Insurance • Parental Leave Plan • Company Pension Plan • Group RRSP & TFSA • Employee and Family Assistance • Stock Purchase Plan • Maple Virtual Care • Unlimited on-line learning • Sysco product discounts • Preferred vendor discounts • Associate Resource Groups(\*benefits may vary based on location or bargaining unit)**ADDITIONAL INFORMATION**This Job Requisition was created with the help of AI. AI will not be used to make hiring decisions or who progresses in the Job Application process. If you have any questions, please reach out to our Talent and Acquisition Team.This Job Requisition is for an existing vacancy.
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Overview Receptionist / Legal Administrative Assistant Our client is a busy Family law firm based in Toronto and they are currently offering an exciting opportunity for an experienced Receptionist / Legal Administrative Assistant to join their team. Your new role In this new role you will often be the first point of contact both virtually and in person and will be required to provide professional administrative support across the Firm. You will be responsible for managing day-to-day operations of the law firm, performing various administrative functions. In this role you will welcome guests and greet people who visit, coordinate front desk activities, including distributing correspondence and redirecting phone calls. What you will need to succeed Minimum of 2 years of relevant experience. Prior legal experience will be a major asset. The ability to multi-task and take initiative to work independently. A pleasant personality and ability to deal with emergencies in a timely and effective manner, while streamlining office operations. What you will get in return This is a great opportunity for an ambitious individual offering a competitive compensation and benefits package. How to apply If you are interested in this role, click 'apply now', or call us now at for a confidential discussion. #J-18808-Ljbffr

A community health organization in Vancouver is seeking a Front Desk Receptionist. The role is pivotal in connecting patients with services, ensuring a welcoming environment, and efficiently managing front desk operations. Ideal candidates will possess strong organizational skills, be bilingual in English and Spanish, and have experience in a medical setting. Full-time employment offers competitive benefits including medical, dental, and 401(k) options.
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TIDE: Our Cultural Foundation TIDE is Enwave’s cultural expression of who we are when we are at our best. It enables us to execute our strategy, pivot with agility, and maximize our impact on those we serve. Each component is structured to (1) emphasize a required behavior, (2) reinforce an expected outcome, and (3) call us all to a unified action. Teamwork accelerates progress – Bring out the best in your colleagues Inspire and be inspired – Believe we can be impactful Determination creates possibilities – Take action with intention Evolve continuously – With our communities and customers About the Role The Executive Assistant, Leadership Team & VP Support, is a pivotal administrative partner responsible for ensuring seamless coordination and support for the Leadership Team (LT) and Vice Presidents (VPs). This role manages complex calendars, schedules meetings and appointments, and adapts to changing priorities. The Executive Assistant serves as the primary contact between LT/VPs and internal/external stakeholders, ensuring professional communication and efficient workflow. The position also supports governance, Board meetings, office operations, and health and safety initiatives, contributing to a collaborative and high-performing environment. Key Responsibilities Coordinate and maintain complex calendars for LT and VPs, ensuring optimal scheduling and time management. Coordinate catering for LT and VP meetings and events, including menu planning, vendor communication, and ensuring timely delivery and setup to support executive team requirements. Schedule meetings and appointments for LT and VPs, adjusting schedules to accommodate unscheduled events and changes. Serve as the primary contact between LT/VPs and internal/external stakeholders, screening calls, and routing messages appropriately. Organize and prepare agendas, materials, and logistics for LT/VP meetings, ensuring meetings are scheduled with appropriate lead time and participants. Book travel, accommodations, and related arrangements for LT and VPs. Assist with document preparation, presentations, and reports for Board meetings, Townhalls, and LT offsites. Conduct research and compile data for LT/VPs as needed. Schedule meetings for leadership team members and advise them of upcoming events. Take overall responsibility for planning and implementation of Board meetings, including project management of various reports for the Board. Assist with governance of matters and coordinate communication with the Board, including organization of committee meetings and related activities. Act as the first point of contact for employees, visitors, and vendors at the Toronto office; greet visitors and clients professionally. Act as a fire warden and participate in the office health and safety committee, supporting safety initiatives under the Health and Safety Manager’s guidance. Sort and distribute mail and internal communications with precision; assist with document management tasks such as printing and photocopying. Coordinate interviews on behalf of the HR team as required. Provide administrative support to the VP, People, and Culture as required. Qualifications & Experience Proven experience in executive administration, supporting senior leadership teams. Strong organizational skills with the ability to manage multiple priorities and adapt to changing schedules. Excellent interpersonal and communication skills; able to engage with technical and non-technical audiences. Proficiency in calendar management, travel booking, and meeting logistics. Experience with document preparation, presentations, and report compilation. Ability to handle confidential information with discretion. Professional demeanor in greeting and interacting with visitors, clients, and vendors. Experience supporting governance and Board-related activities is an asset. Familiarity with health and safety practices and willingness to participate in related committees. Experience in HR administration, including interview coordination, is preferred. Success Profile Top Traits: Growth mindset – consistently seeks to learn and improve Team player with a collaborative and positive approach Strong communicator – up, down, and across the organization Working Style: Fast-paced, self-motivated, solutions-oriented
Key Enwave Values: Teamwork, Evolve Continuously Work Environment Standard work hours: 8:30 AM – 5:00 PM. In-office model: 5 days per week in the office. Collaborative culture with ongoing transformation—adaptability and growth mindset are key. At Enwave, we embrace diversity and equal opportunity. We’re committed to accessible hiring practices and will accommodate applicants with accessibility requirements throughout the process. Join Enwave as an Executive Assistant & Receptionist and play a key role in supporting our mission to decarbonize Toronto and beyond. Your expertise will help power a greener tomorrow! #J-18808-Ljbffr