Finance Associate/ Receptionist page is loaded## Finance Associate/ Receptionistlocations: Sysco South West Ontariotime type: Full timeposted on: Posted Todayjob requisition id: R **JOB DESCRIPTION**The Finance Associate Receptionist is responsible for various duties including completing all vendor charge backs; preparing the supporting documentation of said charge backs; receptionist coverage; and managing a portfolio of finance administrative tasks to support objectives of the department.Day to day activities may include:o Processing customer credit & billing requests in its entirety (accurate calculation, coding, charge backs etc.)o Greets walk-in visitors at front reception and directs them as appropriateo Answers incoming phone inquirieso Monthly vendor reporting (contract pricing deductions etc.)o Scans Financial documentation into OpenText (document retention software)o Responsible for completing the customer cheque deposit process (review payments for accuracy and completeness)o Prepare and distribute documents required to support local customer rebate payments.o Attends meetings as required.o Facilitates open communication with applicable stakeholders regarding any deficiencies or anomalies within standard processes.o Where applicable, responsible for a portfolio of finance administration tasks as defined by the Finance Manager which could include direct responsibility or back-up responsibilities for pricing, reception,accounts receivable, cash handling or imaging.o Lifting and sorting of products for customer pick-up, must be able to lift up to 50 lbs.· Complies with Sysco’s Food Safety Policy and procedures to ensure food safety, quality and legality requirements are met.· Is willing to work safely with minimal environmental impact and understands the importance of reporting all hazards, incidents, and environmental spills immediately to their supervisor.Qualifications/Skills/Job Requirements (About you):· 1-2 Years’ work experience in either a Warehouse, Customer Service or office environment· Basic math and reading comprehension· High School Diploma or GED required· PC skills (MS Office, keyboarding, etc.)Sysco is committed to Employment Equity. Accommodations during the recruitment process are available upon request for candidates with disabilities.**Company Overview**Sysco connects the world to share food and care for one another. Sysco leads from the heart of food and service to deliver the freshest of foods and ideas to restaurants, healthcare and educational facilities, lodging establishments and other customers who prepare meals away from home. Our customers can count on us to deliver on-point products and solutions since only Sysco is the global leader, sitting at the heart of innovation supply, delivery, culinary and more.With over 57,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 326 distribution facilities worldwide and serves more than 625,000 customer locations. For fiscal 2022 that ended July 2, 2022, the company generated sales of more than $68 billion USD.Sysco, one of Canada’s Best Employers 2022, as listed by Forbes, is dedicated to our global corporate social responsibility goals and to creating a diverse and inclusive workplace. We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations.For more information, visit or follow us at orOur Purpose: Connecting the world to share food and care for one anotherOur Mission: Delivering success for our customers through industry-leading people, products and solutionsOur Identity: Together we define our future of foodservice and supply chainHere’s a sample of the many benefits Sysco colleagues enjoy:Comprehensive Flexible Benefits including Health and Dental, Health Care Spending and Wellness Accounts • Short-Term and Long-Term Disability • Life Insurance • Voluntary Optional Insurance • Parental Leave Plan • Company Pension Plan • Group RRSP & TFSA • Employee and Family Assistance • Stock Purchase Plan • Maple Virtual Care • Unlimited on-line learning • Sysco product discounts • Preferred vendor discounts • Associate Resource Groups(\*benefits may vary based on location or bargaining unit)**ADDITIONAL INFORMATION**This Job Requisition was created with the help of AI. AI will not be used to make hiring decisions or who progresses in the Job Application process. If you have any questions, please reach out to our Talent and Acquisition Team.This Job Requisition is for an existing vacancy.
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Overview Receptionist / Legal Administrative Assistant Our client is a busy Family law firm based in Toronto and they are currently offering an exciting opportunity for an experienced Receptionist / Legal Administrative Assistant to join their team. Your new role In this new role you will often be the first point of contact both virtually and in person and will be required to provide professional administrative support across the Firm. You will be responsible for managing day-to-day operations of the law firm, performing various administrative functions. In this role you will welcome guests and greet people who visit, coordinate front desk activities, including distributing correspondence and redirecting phone calls. What you will need to succeed Minimum of 2 years of relevant experience. Prior legal experience will be a major asset. The ability to multi-task and take initiative to work independently. A pleasant personality and ability to deal with emergencies in a timely and effective manner, while streamlining office operations. What you will get in return This is a great opportunity for an ambitious individual offering a competitive compensation and benefits package. How to apply If you are interested in this role, click 'apply now', or call us now at for a confidential discussion. #J-18808-Ljbffr

JOB SUMMARY The Receptionist and Junior Legal Administrative Assistant acts as the main point of contact for clients and staff and manages the day-to-day office administrative and reception support aspects of the firm, ensuring a functional and professional front of office in a fast-paced environment. JOB RESPONSIBILITIES Provide exceptional client service by welcoming and greeting clients and guests Operate telephone switchboard, handling all incoming calls Create a warm and welcoming atmosphere for clients and various stakeholders, ensuring upkeep and maintenance of the office environment to a professional and cleanliness standard Handle incoming and outgoing inquiries, mail, and courier packages and coordinate distribution to appropriate stakeholders Update and maintain accurate client information and respective data records Sort, scan and file various client documentation and correspondence Process client payments via phone or in-person and issue proof of payment Liaise with tenant services and handle building maintenance issues and/or queries Coordinate the purchase of office supplies and liaise with equipment providers, ensuring office supplies and equipment are adequately stocked Provide legal administrative support to Associates, including but not limited to, opening, preparing and organizing files and drafting correspondence File various client files and documentation and upkeep library with newest updates Handle the closing of client files, including reviewing work-in-progress, updating client data records and preparing for offsite storage Coordinate and schedule client meetings and appointments as required Order business cards for staff as required Coordinate event planning for monthly luncheons and other events as required Provide back-up support for bank deposits as required Assist other staff with support overflow work and with other projects as required REQUIRED EXPERIENCE AND CREDENTIALS Minimum 1 year of experience in a legal or professional services environment Completion of a recognized legal assistant program or equivalent experience and training Strong technical skills and proficiency with Microsoft Office Suite products including Excel, Word, PowerPoint and Outlook Previous exposure or familiarity with legal software and programs such as ESILaw, BC Online and Automated Legal Forms (ALF) considered an asset Job Types: Full-time, Permanent Salary: $35,000.00 per year #J-18808-Ljbffr

JOB SUMMARY The Receptionist and Junior Legal Administrative Assistant acts as the main point of contact for clients and staff and manages the day-to-day office administrative and reception support aspects of the firm, ensuring a functional and professional front of office in a fast-paced environment. JOB RESPONSIBILITIES Provide exceptional client service by welcoming and greeting clients and guests Operate telephone switchboard, handling all incoming calls Create a warm and welcoming atmosphere for clients and various stakeholders, ensuring upkeep and maintenance of the office environment to a professional and cleanliness standard Handle incoming and outgoing inquiries, mail, and courier packages and coordinate distribution to appropriate stakeholders Update and maintain accurate client information and respective data records Sort, scan and file various client documentation and correspondence Process client payments via phone or in-person and issue proof of payment Liaise with tenant services and handle building maintenance issues and/or queries Coordinate the purchase of office supplies and liaise with equipment providers, ensuring office supplies and equipment are adequately stocked Provide legal administrative support to Associates, including but not limited to, opening, preparing and organizing files and drafting correspondence File various client files and documentation and upkeep library with newest updates Handle the closing of client files, including reviewing work-in-progress, updating client data records and preparing for offsite storage Coordinate and schedule client meetings and appointments as required Order business cards for staff as required Coordinate event planning for monthly luncheons and other events as required Provide back-up support for bank deposits as required Assist other staff with support overflow work and with other projects as required REQUIRED EXPERIENCE AND CREDENTIALS Minimum 1 year of experience in a legal or professional services environment Completion of a recognized legal assistant program or equivalent experience and training Strong technical skills and proficiency with Microsoft Office Suite products including Excel, Word, PowerPoint and Outlook Previous exposure or familiarity with legal software and programs such as ESILaw, BC Online and Automated Legal Forms (ALF) considered an asset Job Types: Full-time, Permanent Salary: $35,000.00 per year #J-18808-Ljbffr

A leading HR consulting firm in Downtown Toronto is seeking a Receptionist and Licensed Executive Assistant to manage front desk operations and provide high-level administrative support. The role requires an active financial license, experience in travel management, and outstanding communication skills. This position offers competitive salary, comprehensive benefits, and opportunities for career development in a dynamic workplace.
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Position Title: Receptionist and Licensed Executive Assistant (LOPE) Location: Downtown Toronto Employment Type: Full-Time Why Join Our Client in Downtown Toronto? Located in the heart of downtown Toronto, our client offers more than just a job—it’s a chance to grow your career in a dynamic, inclusive, and innovative environment. With an exceptional company culture, they prioritize collaboration, employee well-being, and professional development. The prime location provides easy access to transit, restaurants, and amenities, while their commitment to internal promotions and impactful projects ensures room for growth. What Makes Them Stand Out: Prime Location: Vibrant downtown setting with excellent transit and amenities. Exceptional Culture: A close-knit, supportive team that values well-being and work-life balance. Room for Growth: Professional development and promotion opportunities to support your aspirations. Opportunities to Shine: Innovative ideas and hard work are recognized and rewarded. About the Role: This dual-role position combines the responsibilities of a Receptionist and Licensed Executive Assistant (LOPE). The successful candidate will be the first point of contact for visitors and clients, ensuring smooth front desk operations, while also providing high-level administrative support to executives. This includes managing complex global travel, working closely with VIP clients, handling game ticket coordination, and maintaining compliance with regulatory standards. The role requires availability for on-call tasks, demonstrating a proactive and professional approach to executive and client needs. Key Responsibilities Front Desk and Office Management Serve as the first point of contact for visitors and clients, ensuring a welcoming and professional environment. Maintain a clean and organized reception area and manage meeting room setups, including arranging refreshments and materials. Oversee office supplies, ensuring all resources are stocked and organized. Licensed and Compliance Support Assist with financial discussions and transactions requiring licensure, ensuring all activities comply with industry regulations. Maintain accurate and organized records of licensed activities and prepare for audits or regulatory reviews. Actively uphold Errors and Omissions (E&O) insurance, ensuring compliance with risk management standards. VIP Client Management Serve as a trusted liaison for VIP clients, ensuring timely, personalized, and professional communication. Coordinate the distribution of game tickets, exclusive event access, and personalized gifts for clients. Track client preferences, anniversaries, and milestones to enhance relationship management. Ensure all interactions are tailored to reinforce relationships and exceed client expectations. Global Travel Management Plan and manage complex global travel itineraries for executives, including flights, accommodations, visas, and ground transportation. Be available on-call to address last-minute changes, delays, or cancellations, ensuring seamless travel experiences. Prepare comprehensive travel agendas, including meeting schedules, locations, and supporting documentation. Event and Gift Coordination Plan and manage logistics for client and internal events, including venue selection, catering arrangements, and hospitality details. Organize and send personalized gifts and tickets for special occasions or relationship-building initiatives. Coordinate event timelines and ensure all participants have the necessary information and materials. Executive and Administrative Support Manage the executive’s calendar, scheduling high-priority meetings and organizing daily tasks. Prepare detailed meeting agendas, presentations, and reports with a focus on accuracy and relevance. Attend meetings to take comprehensive notes, ensure follow-up actions are tracked, and manage deliverables. Handle confidential correspondence, prioritize tasks, and provide proactive administrative assistance. Technology and Tools Utilize CRM tools like Zoho to manage client relationships, update databases, and track key activities. Generate reports, analytics, and dashboards to support executive decision-making. Ensure smooth functioning of office systems, including troubleshooting basic IT and office equipment issues. Qualifications Licensing and Compliance Active financial licensure (e.g., Series 7, Series 63, or other relevant licenses). Minimum 2 years of licensing experience in a financial or client-facing role. Errors and Omissions (E&O) insurance is required and must be maintained actively. Education and Experience At least 2 years of administrative or front desk experience in a professional office setting. Proven experience managing global travel and working on-call for executive needs. Bachelor’s degree in Business, Finance, or a related field is preferred. Skills and Competencies Exceptional communication skills, both written and verbal, with a client-focused mindset. Strong organizational and multitasking abilities with a keen eye for detail. Proficiency in Microsoft Office Suite, Zoho CRM, and other scheduling and administrative tools. High level of discretion and professionalism when handling confidential information. Ability to manage competing priorities in a fast-paced environment and deliver high-quality results. What This Role Offers Competitive salary based on experience and qualifications. Comprehensive benefits package, including health insurance, retirement plans, and paid time off. Opportunities for career development and internal promotions within a dynamic and supportive workplace. The chance to work closely with VIP clients and executives, contributing to impactful projects. #J-18808-Ljbffr

Who We Are BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at SUMMARY The Facilities Services Coordinator provides customer service and front line support to BGIS clients with respect to the maintenance and operations of their buildings. Specific responsibilities include, but are not limited to, handling inbound service requests received via telephone, email and web interface and initiating work orders to support timely fulfillment and resolution of client requests. The Operations Centre is a critical environment within BGIS, responsible for receiving and dispatching facilities service requests for its clients – 7/24/365. Currently, the Operations Centre provides facilities management support to over 20 clients across different industries and handles over 720,000 service requests a year. The work environment is fast-paced and client-service focused. In order to ensure ongoing performance success, Operations Centre team members are measured against service delivery metrics. This role is onside, at Burnaby, BC KEY DUTIES & RESPONSIBILITIES Meet and greet clients and visitors. Act as the first point of contact for all incoming phone queries, managing requests and room bookings as part of the virtual service center model including lodging work requests using the internal system. Assist the internal site management team acting as the conduit for client requests as well as other requests as required. Assist with visitor/contractor escorts and instructing and supervising as required. Manage the collection and distribution of internal and external mail & courier deliveries. Manage the delivery of consumables throughout the refresh areas. Support in the provision of building access cards to staff and contractors. Supporting in meeting room requirements (ex. room reconfigurations & catering provisions). Administration duties as required. Invoicing receipting and reconciliation. Data entry & records management. Work Order management. Maintain distribution lists. KNOWLEDGE AND SKILLS HSE policies and procedures are met and maintained by all stakeholders. Strong demonstrated experience working in a Customer Service Center environment. Demonstrated understanding of customer service principles Demonstrated experience working with internal and external stakeholders at varying levels of an organization. Strong demonstrated professional telephone manner -listening, questioning, empathy, clear client outcome and professionalism. Demonstrated attention for detail and grammar. Proficient in relevant computer software Word, Excel, Outlook (or related program) and Internet access; Good key board skills, speed and accuracy Able to respond quickly to change and adopt a flexible/ innovative approach to problems and opportunities. At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success! #J-18808-Ljbffr

TIDE: Our Cultural Foundation TIDE is Enwave’s cultural expression of who we are when we are at our best. It enables us to execute our strategy, pivot with agility, and maximize our impact on those we serve. Each component is structured to (1) emphasize a required behavior, (2) reinforce an expected outcome, and (3) call us all to a unified action. Teamwork accelerates progress – Bring out the best in your colleagues Inspire and be inspired – Believe we can be impactful Determination creates possibilities – Take action with intention Evolve continuously – With our communities and customers About the Role The Executive Assistant, Leadership Team & VP Support, is a pivotal administrative partner responsible for ensuring seamless coordination and support for the Leadership Team (LT) and Vice Presidents (VPs). This role manages complex calendars, schedules meetings and appointments, and adapts to changing priorities. The Executive Assistant serves as the primary contact between LT/VPs and internal/external stakeholders, ensuring professional communication and efficient workflow. The position also supports governance, Board meetings, office operations, and health and safety initiatives, contributing to a collaborative and high-performing environment. Key Responsibilities Coordinate and maintain complex calendars for LT and VPs, ensuring optimal scheduling and time management. Coordinate catering for LT and VP meetings and events, including menu planning, vendor communication, and ensuring timely delivery and setup to support executive team requirements. Schedule meetings and appointments for LT and VPs, adjusting schedules to accommodate unscheduled events and changes. Serve as the primary contact between LT/VPs and internal/external stakeholders, screening calls, and routing messages appropriately. Organize and prepare agendas, materials, and logistics for LT/VP meetings, ensuring meetings are scheduled with appropriate lead time and participants. Book travel, accommodations, and related arrangements for LT and VPs. Assist with document preparation, presentations, and reports for Board meetings, Townhalls, and LT offsites. Conduct research and compile data for LT/VPs as needed. Schedule meetings for leadership team members and advise them of upcoming events. Take overall responsibility for planning and implementation of Board meetings, including project management of various reports for the Board. Assist with governance of matters and coordinate communication with the Board, including organization of committee meetings and related activities. Act as the first point of contact for employees, visitors, and vendors at the Toronto office; greet visitors and clients professionally. Act as a fire warden and participate in the office health and safety committee, supporting safety initiatives under the Health and Safety Manager’s guidance. Sort and distribute mail and internal communications with precision; assist with document management tasks such as printing and photocopying. Coordinate interviews on behalf of the HR team as required. Provide administrative support to the VP, People, and Culture as required. Qualifications & Experience Proven experience in executive administration, supporting senior leadership teams. Strong organizational skills with the ability to manage multiple priorities and adapt to changing schedules. Excellent interpersonal and communication skills; able to engage with technical and non-technical audiences. Proficiency in calendar management, travel booking, and meeting logistics. Experience with document preparation, presentations, and report compilation. Ability to handle confidential information with discretion. Professional demeanor in greeting and interacting with visitors, clients, and vendors. Experience supporting governance and Board-related activities is an asset. Familiarity with health and safety practices and willingness to participate in related committees. Experience in HR administration, including interview coordination, is preferred. Success Profile Top Traits: Growth mindset – consistently seeks to learn and improve Team player with a collaborative and positive approach Strong communicator – up, down, and across the organization Working Style: Fast-paced, self-motivated, solutions-oriented
Key Enwave Values: Teamwork, Evolve Continuously Work Environment Standard work hours: 8:30 AM – 5:00 PM. In-office model: 5 days per week in the office. Collaborative culture with ongoing transformation—adaptability and growth mindset are key. At Enwave, we embrace diversity and equal opportunity. We’re committed to accessible hiring practices and will accommodate applicants with accessibility requirements throughout the process. Join Enwave as an Executive Assistant & Receptionist and play a key role in supporting our mission to decarbonize Toronto and beyond. Your expertise will help power a greener tomorrow! #J-18808-Ljbffr