Are you a good listener, empathetic, and do you enjoy helping others? Are you looking for meaningful work, a proactive approach, and a role in finding solutions? At Cogir, we need people like you! Join our dynamic team and become part of a community where every action matters. Here, you'll have the opportunity to thrive in a stable and rewarding job, making a real difference every day. POSITION DESCRIPTION: The welcoming Villa de l'Estrie residence is currently seeking a full-time day receptionist, from 9:00 a.m. to 5:00 p.m., with one weekend shift every two weeks. ROLE AND GENERAL RESPONSIBILITIES: Assist your immediate superior and other team members with their daily tasks and administrative duties Greet visitors Maintain good relationships with the residents Maintain the different registers Maintain the residence directory Make appointments Manage the sale of meal vouchers and manage the petty cash related thereto Prepare and send occasional mail outs Provide a high level of customer service Receive and redirect incoming calls Update different administrative forms and documents EXPERIENCE AND QUALIFICATIONS: A good working knowledge of French and English, both oral and written knowledge of a Maitre D A working knowledge of the software system Hopem (an asset) A working knowledge of Word, Excel and Outlook software 1 year of relevant experience will be considered an important asset BENEFITS: Recognition program Floating days off Social leave Vacation Social Club activities, gifts and substantial discounts On-site parking JOB STATUS: Permanent: Full Time JOB SCHEDULE: Day time

Soyez le visage accueillant de Huttopia et contribuez à offrir des séjours inoubliables à nos clients. Vos missions Gérer les réservations et les séjours via notre logiciel interne, pour garantir une expérience fluide à chaque client. Accueillir les clients lors de leur arrivée et de leur départ, avec le sourire, et rendre leur séjour mémorable. Gérer les encaissements et la caisse, avec rigueur et professionnalisme. Répondre aux questions des clients et leur donner des conseils sur les activités à découvrir dans la région, pour rendre leur aventure inoubliable. Assurer une communication claire avec les équipes de maintenance, de restauration et d’hébergement pour garantir le bon fonctionnement du camping. Votre profil Accueillant(e) et proche de la nature, vous contribuez à créer une expérience positive et mémorable en pleine nature. Polyvalent(e) et adaptable, vous travaillez avec des enfants : aucune journée ne se ressemble ! Maîtrise de l’anglais (écrit et oral) indispensable ; la connaissance du français ou d’une autre langue est un plus. Créatif(ve) et dynamique, nous vous faisons confiance pour imaginer et animer des activités. Excellentes qualités relationnelles et d’écoute, avec une vraie passion pour l’accompagnement des autres. Informations complémentaires Poste à temps plein dans un environnement dynamique et valorisant. Prise de poste : selon les besoins du site, entre début mai et début juillet. Hébergement sur place possible, selon disponibilité, pour une immersion totale. Environnement de travail : rejoignez une équipe qui valorise la collaboration, la nature et la création de souvenirs inoubliables pour nos clients. Lieu : travaillez dans l’une de nos destinations d’exception, entouré(e) de nature et d’aventure.

Are you looking for a career and challenges that are EXTRAORDINARY ? You’ve found the right place! Groupe JLD-Laguë is one of the largest John Deere dealerships in Eastern Canada, with 19 locations across Quebec and Ontario. Recognized as a leader in sales and service, we pride ourselves on excellence. Building warm, friendly, and genuine relationships with customers and colleagues in a welcoming work environment will be part of YOUR day-to-day. Exciting challenges will allow you to leverage your expertise, knowledge, and skills to find innovative solutions for OUR customers. You’ll also receive training on the biggest name in the agricultural, commercial, and residential equipment industry— JOHN DEERE! You’ll be proud to contribute to essential work and to something bigger than yourself. YOU LOVE TO : Warmly welcome and direct visitors to the appropriate department; Manage telephone calls (forward calls, take messages); Provide administrative support to the sales, customer service and accounting departments; Open and maintain client files; Manage small tractor and equipment billing; Prepare Client receipts; Prepare all othe sales representatives' documentation; Assist the branch manager in monitoring deliveries for new equipment; Request the preparating of John Deere financing contracts; Open and distribute the Branch's mail and correspondance; Balance the Branch's cash registers (Excel table); Maintain inventory of office supplies every week and place orders, as required; All other related administrative tasks. WE OFFER : Group insurance after just 3 months on the job , including dental coverage to give you peace of mind. Access to virtual healthcare , fully covered by the employer, so you can consult a healthcare professional quickly and easily—anytime, anywhere. An RRSP with employer contributions , starting after 3 months, to help you build your future with confidence. Workwear provided , so you're always ready to take on the day in comfort and safety. An Employee and Family Assistance Program , offering support for mental, financial, and family well-being whenever you need it. Exclusive corporate discounts for you and your family—real perks you can enjoy every day! YOU HAVE IDEALLY : High School Diploma; Functional French: an asset in order to serve the French-speaking clientele related to the position; Two years’ experience as a receptionist or in an administrative support position; Good computer knowledge (Excel) Basic accounting notions is an asset; Interpersonal skills and flexibility are sought out personality traits. Join our team of over 550 employees and build your EXTRAORDINARY career —with us!

Every day, our passionate team makes a difference for our residents. A human-centered approach is at the heart of our company philosophy. Furthermore, COGIR Real Estate's success is based on excellent teamwork between our various departments and on all the people who have joined the company over the past 25 years. POSITION DESCRIPTION: We are currently looking for a passionate individual to join our team as a Receptionist. Working in this welcoming environment is more than just a professional experience; it's an opportunity for personal growth, recognition, and appreciation. Permanent part-time position, one weekend out of two, daytime hours (8:00 a.m. to 5:00 p.m.) ROLE AND GENERAL RESPONSIBILITIES: Assist your immediate superior and other team members with their daily tasks and administrative duties Distribute notices to residents Ensure adequate communication between staff on different shifts Greet visitors Note and following up on all residents' requests Perform other related duties Provide a high level of customer service Receive and redirect incoming calls EXPERIENCE AND QUALIFICATIONS: No experience necessary Flexibility for the work schedule Good communication Basic computer skills BENEFITS: Salary to be discussed Free parking Meals in the dining room at $3 Referral Program Sick days and time off for family obligations On-site blood test service Vacation Social Club activities, gifts and substantial discounts Free coffee, tea and herbal tea Human management approach A welcoming and tight-knit team! JOB STATUS: Permanent: Part Time JOB SCHEDULE: Weekends

Are you a good listener, empathetic, and do you enjoy helping others? Are you looking for meaningful work, a proactive approach, and a role in finding solutions? At Cogir, we need people like you! Join our dynamic team and become part of a community where every action matters. Here, you'll have the opportunity to thrive in a stable and rewarding job, making a real difference every day. POSITION DESCRIPTION: Our welcoming La Roseraie residence is looking for an Administrative Assistant/Receptionist for a full-time day shift position. Permanent full-time position, 40 hours per week, Monday to Friday, 8:00 a.m. to 5:00 p.m. ROLE AND GENERAL RESPONSIBILITIES: Carry out all tasks in the accounting cycle: payables, receivables, deposits, bank reconciliation, control of purchase orders Clerical assistance to the entire management team of a residence for the elderly Opportunity to get involved in several administrative and accounting tasks Perform office-related tasks for the residence Receiving and transmitting messages and routing telephone calls To welcome and direct residents and visitors and provide general information Administration Provide a high level of customer service Research, collect and compile information for reports and transmit to all vested parties Update different administrative forms and documents Work in Microsoft Excel to update data Writing letters/documents and performing other clerical tasks EXPERIENCE AND QUALIFICATIONS: A DEP or DEC in administration, accounting or clerical work Knowledge of retirement homes, a major asset Ease in the use of computer tools Minimum 2 years experience in a similar position Experience as a receptionist Proficiency in Microsoft Office Suite BENEFITS: Salary to be discussed Free parking Free meals Referral Program Possibility of advancement Sick days and time off for family obligations Floating days off Vacation Employee Assistance Program Human management approach Stimulating challenges, up to your ambitions! Welcome and integration Program A welcoming and tight-knit team! JOB STATUS: Permanent: Full Time JOB SCHEDULE: Day time

Le Boisé Vanier, a friendly private seniors' residence located along the St. Charles River, is looking for someone to fill a part-time receptionist position. The candidate must have basic knowledge of Word, Excel, and Outlook, and general computer skills. We offer telemedicine, an employee assistance program, low-cost meals, and more! POSITION DESCRIPTION: Part-time schedule for temporary replacements ROLE AND GENERAL RESPONSIBILITIES: Assist your immediate superior and other team members with their daily tasks and administrative duties Greet visitors Maintain good relationships with the residents Maintain the different registers Maintain the residence directory Make appointments Manage the sale of meal vouchers and manage the petty cash related thereto Prepare and send occasional mail outs Provide a high level of customer service Receive and redirect incoming calls Update different administrative forms and documents EXPERIENCE AND QUALIFICATIONS: A good working knowledge of French and English, both oral and written knowledge of a Maitre D A working knowledge of the software system Hopem (an asset) A working knowledge of Word, Excel and Outlook software 1 year of relevant experience will be considered an important asset BENEFITS: Recognition program Floating days off Social leave Vacation Social Club activities, gifts and substantial discounts On-site parking JOB STATUS: Temporary: Part Time JOB SCHEDULE: Multiple schedules available

Are you a good listener, empathetic, and do you enjoy helping others? Are you looking for meaningful work, a proactive approach, and a role in finding solutions? At Cogir, we need people like you! Join our dynamic team and become part of a community where every action matters. Here, you'll have the opportunity to thrive in a stable and rewarding job, making a real difference every day. POSITION DESCRIPTION: Résidence Cité Rive is located on the banks of the Rivière des Prairies, in the borough of the same name. It's a residential complex comprised of 5 towers, housing 850 apartments. Join a family where respect, collaboration, and a human touch are integral to the values of the employer and its managers! Working in a residence is more than just a job; it's a life experience. This is an opportunity to be recognized and valued, to participate in the continuous improvement of the service, and to make a significant difference in the daily lives of seniors! Permanent full-time position, 40 hours per week, Monday to Friday, daytime hours from 8:00 a.m. to 5:00 p.m. ROLE AND GENERAL RESPONSIBILITIES: Carry out all tasks in the accounting cycle: payables, receivables, deposits, bank reconciliation, control of purchase orders Clerical assistance to the entire management team of a residence for the elderly Opportunity to get involved in several administrative and accounting tasks Perform office-related tasks for the residence Receiving and transmitting messages and routing telephone calls To welcome and direct residents and visitors and provide general information Administration Provide a high level of customer service Research, collect and compile information for reports and transmit to all vested parties Update different administrative forms and documents Work in Microsoft Excel to update data Writing letters/documents and performing other clerical tasks EXPERIENCE AND QUALIFICATIONS: A DEP or DEC in administration, accounting or clerical work Knowledge of retirement homes, a major asset Ease in the use of computer tools Minimum 2 years experience in a similar position Experience as a receptionist Proficiency in Microsoft Office Suite BENEFITS: Salary to be discussed Free parking Free meals Referral Program Possibility of advancement Sick days and time off for family obligations Floating days off Vacation Employee Assistance Program Human management approach Stimulating challenges, up to your ambitions! Welcome and integration Program A welcoming and tight-knit team! JOB STATUS: Permanent: Full Time JOB SCHEDULE: Day time

We’re looking for a proactive and detail-oriented Office Administrator / Receptionist to support day-to-day operations across multiple departments while managing front desk responsibilities. This on-site position is central to creating an organized, efficient, and welcoming workplace, and contributes to a positive and engaging company culture. What You’ll Do Welcome visitors, clients, and vendors in person and over the phone with a friendly and professional approach Handle incoming and outgoing mail, including processing invoices and cheques Arrange courier services and manage outgoing shipments Support the upkeep of office equipment and coordinate with service providers when required Draft, edit, and format documents such as letters, reports, and internal communications Monitor office supply levels and place orders to ensure everything is well stocked Oversee customer gift requests and assist with holiday mailings Provide administrative support to teams including HR, Accounting, and Customer Service Coordinate meeting schedules, book boardrooms, and manage calendars Help maintain a positive, inclusive, and welcoming office environment Assist with planning and organizing employee engagement activities and events What You Bring Fluency in both English and French, with strong written and verbal communication skills 2–3 years of experience in an administrative or reception role Comfort using office technology and tools, including Microsoft 365 Strong organizational and time-management skills, with the ability to juggle multiple priorities A professional, approachable, and customer-focused attitude A creative mindset and genuine interest in supporting a positive workplace culture

Join a family where respect, collaboration, and a human touch are integral to the values of the employer and its managers! We hire caring individuals with a strong team spirit and a commitment to customer service. Located in Pointe-Claire, Le Cambridge private retirement residence is a true haven of peace where every detail is designed to offer an exceptional living experience. POSITION DESCRIPTION: We are looking for a receptionist for our residence. Schedule: Part-time (23 hours per week). Schedules may vary, including days, evenings, and weekends. ROLE AND GENERAL RESPONSIBILITIES: Assist your immediate superior and other team members with their daily tasks and administrative duties Greet visitors Maintain good relationships with the residents Maintain the different registers Maintain the residence directory Make appointments Manage the sale of meal vouchers and manage the petty cash related thereto Prepare and send occasional mail outs Provide a high level of customer service Receive and redirect incoming calls Update different administrative forms and documents EXPERIENCE AND QUALIFICATIONS: A good working knowledge of French and English, both oral and written knowledge of a Maitre D A working knowledge of the software system Hopem (an asset) A proffesional studies dimploma (DEP) in secretarial or offic technologies A working knowledge of Word, Excel and Outlook software 1 year of relevant experience will be considered an important asset BENEFITS: Salary to be discussed Recognition program Group insurance Employee Assistance Program On-site blood test service Vacation Social Club activities, gifts and substantial discounts On-site parking JOB STATUS: Permanent: Part Time JOB SCHEDULE: Day time

EDUCATION & KNOWLEDGE DEP en Secrétariat ou DEC en bureautique; 1 à 2 années d'expérience en réception ou en centre d'appels; Excellent oral and written communication skills in French and English Basic computer knowledge and familiarity with management software (an asset) WORKING CONDITIONS Part-time: Saturdays, Sundays, Mondays (to be determined - 2 days a week) Salary: starting at $21.26/h Paid personal days Bereavement, moving, and marriage paid leave Annual uniform allowance after probation Health and wellness budget Employee referral program Free coffee Festive and corporate events (volunteering, summer party, Christmas party, etc.) Parking with electric charging station The receptionist reports to the Branch Coordinator. They have the important responsibility of welcoming visitors to the branch, answering incoming phone calls, and directing them to the appropriate service, ensuring effective communication between the Cooperative, the public, and suppliers. YOUR DAILY ROLE WITHIN THE COOPERATIVE Greet individuals who arrive at the branch Schedule appointments with an advisor and enter the client’s information into the management software Accompany visitors to the columbarium Assist in preparing the viewing rooms when needed and support families when family attendants are unavailable Tidy up the viewing rooms and ensure they remain welcoming Hand over ashes to families, by appointment Receive payments for front-desk sales Open internal and external mail and distribute it Occasionally perform niche placements Prepare files, funeral folders, and signature registers Prepare basic documents required for distribution Take inventory of office supplies Perform various administrative tasks: word processing, filing, recording payments, etc. Ensure branch opening and closing procedures YOUR QUALITIES Essential empathy and active listening skills Ability to connect easily with others and defuse sensitive situations Demonstrated compassion toward clients Dynamism, team spirit, and adaptability

Are you looking for a career and challenges that are EXTRAORDINARY ? You’ve found the right place! Groupe JLD-Laguë is one of the largest John Deere dealerships in Eastern Canada, with 19 locations across Quebec and Ontario. Recognized as a leader in sales and service, we pride ourselves on excellence. Building warm, friendly, and genuine relationships with customers and colleagues in a welcoming work environment will be part of YOUR day-to-day. Exciting challenges will allow you to leverage your expertise, knowledge, and skills to find innovative solutions for OUR customers. You’ll also receive training on the biggest name in the agricultural, commercial, and residential equipment industry— JOHN DEERE! You’ll be proud to contribute to essential work and to something bigger than yourself. YOU LOVE TO : Warmly welcome and direct visitors to the appropriate department; Manage telephone calls (forward calls, take messages); Provide administrative support to the sales, customer service and accounting departments; Open and maintain client files; Manage small tractor and equipment billing; Prepare Client receipts; Prepare all othe sales representatives' documentation; Assist the branch manager in monitoring deliveries for new equipment; Request the preparating of John Deere financing contracts; Open and distribute the Branch's mail and correspondance; Balance the Branch's cash registers (Excel table); Maintain inventory of office supplies every week and place orders, as required; All other related administrative tasks. WE OFFER : Group insurance after just 3 months on the job , including dental coverage to give you peace of mind. Access to virtual healthcare , fully covered by the employer, so you can consult a healthcare professional quickly and easily—anytime, anywhere. An RRSP with employer contributions , starting after 3 months, to help you build your future with confidence. Workwear provided , so you're always ready to take on the day in comfort and safety. An Employee and Family Assistance Program , offering support for mental, financial, and family well-being whenever you need it. Exclusive corporate discounts for you and your family—real perks you can enjoy every day! YOU HAVE IDEALLY : High School Diploma; Functional French: an asset in order to serve the French-speaking clientele related to the position; Two years’ experience as a receptionist or in an administrative support position; Good computer knowledge (Excel) Basic accounting notions is an asset; Interpersonal skills and flexibility are sought out personality traits. Join our team of over 550 employees and build your EXTRAORDINARY career —with us!

Overview

Receptionist / Legal Administrative Assistant Our client is a busy Family law firm based in Toronto and they are currently offering an exciting opportunity for an experienced Receptionist / Legal Administrative Assistant to join their team. Your new role

In this new role you will often be the first point of contact both virtually and in person and will be required to provide professional administrative support across the Firm. You will be responsible for managing day-to-day operations of the law firm, performing various administrative functions. In this role you will welcome guests and greet people who visit, coordinate front desk activities, including distributing correspondence and redirecting phone calls. What you will need to succeed

Minimum of 2 years of relevant experience. Prior legal experience will be a major asset. The ability to multi-task and take initiative to work independently. A pleasant personality and ability to deal with emergencies in a timely and effective manner, while streamlining office operations. What you will get in return

This is a great opportunity for an ambitious individual offering a competitive compensation and benefits package. How to apply

If you are interested in this role, click 'apply now', or call us now at 647 370 8488 for a confidential discussion.

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Are you a motivated self-starter with a passion for client service and looking for a new challenge? Take your career to new heights at one of Vancouver’s premier law firms! We are an employment agency located in downtown Vancouver that focuses primarily on servicing the BC legal industry and have several clients throughout the Lower Mainland currently in need of Receptionists to field and forward telephone calls, greet clients, and provide administrative assistance throughout the firm. While individual clients may be seeking particular skills and attributes, most of our clients are seeking someone with exceptional interpersonal, communication, and multitasking abilities. Demonstrated experience in client service and a can-do attitude is a definite must for all of our law firm reception positions. It is also essential that the successful candidate be incredibly organized, detail-oriented, and consistently and exceedingly professional in order to act as the “face” and first point of contact of the firm. Individuals with previous law office experience, familiarity with legal accounting programs, and a strong grasp of Microsoft Office applications will be given preference in the recruitment process. We also have a few other entry-level law firm positions listed with us, so if you are seeking an opportunity to get your foot in the door into the legal industry, please feel free to send us your resume too! Our clients are looking to hire soon, so apply immediately and let us help you find the right firm for you!

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Take charge as an Accounts Receptionist, specializing in vendor payments and office interactions. Play a key role in managing invoices and ensuring efficient operations in a lively office setting.

Reporting to the finance controller, your main focus will be processing vendor invoices, managing payments, and assisting office visitors. The role requires effective communication and organizational skills, allowing you to maintain a well-ordered finance workflow while welcoming clients and guests.

Key Responsibilities: • Process vendor invoices and approvals diligently • Conduct weekly cheque runs and bank deposit processing • Monitor accounts payable for timely payments • Assist with customer inquiries regarding payments • Greet visitors and manage phone calls

Requirements: • Strong communication skills, both written and spoken • Proficient in Microsoft Office, especially Word and Excel • Familiarity with ERP systems is a bonus • Excellent time-management and organizational abilities • Detail-oriented with strong analytical skills

Support a collaborative finance team and enhance office dynamics as you streamline financial processes and foster positive visitor interactions. #J-18808-Ljbffr

Job Description

Pride Bodies Ltd., a Wabtec Company in Cambridge, Ontario, offers custom design and truck-body manufacturing and upfitting of utility, service, construction, railway and other custom truck bodies. Our environmentally-friendly truck bodies are researched, designed and customized to our customers’ satisfaction. Who will you be working with?

You will be working closely with and reporting to the Pride Bodies Controller as part of a small, efficient team in Cambridge. How will you make a difference?

As a member of the finance team for the Wayside Group within Wabtec, you will be responsible for processing vendor invoices and issuing payments, daily banking and credit card payments as well as answering phone calls and greeting and assisting visitors. What do we want to know about you?

Excellent verbal and written communication skills Excellent computer skills including Microsoft Office (Word and Excel) Possess excellent organizational and time-management skills Experience with ERP systems Strong analytical skills with attention to detail Reliable, team player Ability to plan and organize workload with minimal supervision What about the physical demands of the job?

Long periods of sitting and computer use. Occasional lifting of up to 30 lbs. What will your typical day look like?

Process vendor invoices ensuring accuracy and compliance with company policies. Matching/coding and ensuring proper authorization for payment of invoices. Process weekly cheque runs. Monitor vendor accounts to ensure no outstanding issues and payments are up to date. Process daily bank deposits, credit card payments. Monitor Accounts Receivable Subledger to ensure customer accounts are up to date. Contact customers if necessary to request payments and / or work out any issues. Open and distribute mail. Answer and direct incoming calls, greet and assist all visitors. General maintenance of office. Other general and finance duties as assigned. You may also be asked to perform other duties outside of your function or trade, for which adequate training will be provided if necessary. Wabtec offers a comprehensive benefits plan including vacation, health, dental, and retirement. Our job titles may span more than one career level. The annual salary rate for this role is currently $47,600 to $63,000. The actual salary offered to a candidate may be influenced by a variety of factors, such as: training, transferable skills, work experience, education, business needs, market demands and work location. The base pay range is subject to change and may be modified in the future. Wabtec will only employ those who are legally authorized to work in Canada for this opening. Any offer of employment is conditioned upon the successful completion of a background check. Additional Information

What could you accomplish in a place that puts People First?

At Wabtec, it’s not just about a job - it’s about the impact you make. When our people come together, we’re Expanding the Possible by continuously improving what we do and how we do it - for our clients and each other. If you’re ready to revolutionize how the world moves for future generations, Wabtec is the place for you. Who are we?

Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together – are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike. Our global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at www.WabtecCorp.com. Culture powers us and the possibilities.

We believe the best ideas come from a mix of experiences and backgrounds. At Wabtec, we strive every day to create a place where everyone belongs. We’re building a culture where leadership, inclusion and your unique perspective fuel progress. We’re proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more. Need accommodation? Just let us know - we’ve got you.

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Payable/Receivable Accounts - Receptionist

Full-time

Job Family: Accounts Payable/Receivable

Pride Bodies Ltd., a Wabtec Company in Cambridge, Ontario, offers custom design and truck‑body manufacturing and upfitting of utility, service, construction, railway and other custom truck bodies. Our environmentally‑friendly truck bodies are researched, designed and customized to our customers’ satisfaction.

Who will you be working with? You will be working closely with and reporting to the Pride Bodies Controller as part of a small, efficient team in Cambridge.

How will you make a difference? As a member of the finance team for the Wayside Group within Wabtec, you will be responsible for processing vendor invoices and issuing payments, daily banking and credit card payments as well as answering phone calls and greeting and assisting visitors.

Qualifications

Excellent verbal and written communication skills

Excellent computer skills including Microsoft Office (Word and Excel)

Possess excellent organizational and time‑management skills

Experience with ERP systems

Strong analytical skills with attention to detail

Reliable, team player

Ability to plan and organize workload with minimal supervision

Physical Demands

Long periods of sitting and computer use.

Occasional lifting of up to 30 lbs.

Typical Day

Process vendor invoices ensuring accuracy and compliance with company policies.

Match/coding and ensuring proper authorization for payment of invoices.

Process weekly cheque runs.

Monitor vendor accounts to ensure no outstanding issues and payments are up to date.

Process daily bank deposits, credit card payments.

Monitor Accounts Receivable Subledger to ensure customer accounts are up to date.

Contact customers if necessary to request payments and / or work out any issues.

Open and distribute mail.

Answer and direct incoming calls, greet and assist all visitors.

General maintenance of office.

Other general and finance duties as assigned.

You may also be asked to perform other duties outside of your function or trade, for which adequate training will be provided if necessary.

Benefits Wabtec offers a comprehensive benefits plan including vacation, health, dental, and retirement.

Salary The annual salary range for this role is currently $47,600 to $63,000. The actual salary offered to a candidate may be influenced by a variety of factors, such as training, transferable skills, work experience, education, business needs, market demands and work location. The base pay range is subject to change and may be modified in the future.

Wabtec will only employ those who are legally authorized to work in Canada for this opening. Any offer of employment is conditioned upon the successful completion of a background check.

Equal Opportunity Employer We’re proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more.

Need accommodation? Just let us know - we’ve got you.

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Elevate your career with a full-time position as a Receptionist and Accounts Clerk at Pride Bodies Ltd., part of Wabtec, in Cambridge, Ontario. This hybrid role combines finance and customer service excellence.

You'll engage with the finance team to process vendor invoices and payments while also handling visitor interactions and phone inquiries. If you possess outstanding organizational capabilities and effective communication skills, this position invites you to contribute meaningfully to our operations. Join a supportive team focused on accuracy and quality customer service.

Key Responsibilities: • Process and validate vendor invoices for compliance • Carry out cheque runs and monitor vendor accounts • Handle daily bank deposits and credit card transactions • Respond to phone calls and provide visitor assistance • Assist with general office maintenance and finance tasks

Requirements: • Proficient in Microsoft Office, especially Excel • Strong ability to prioritize and manage workload • Excellent communication and interpersonal skills • Experience with ERP systems preferred • Reliable and detail-oriented work ethic

Utilize your financial acumen and customer service expertise to thrive in this role at Wabtec! #J-18808-Ljbffr

Receptionist – Londonderry Dodge | Edmonton, AB The Face of the Dealership. Literally. Every single person who walks through our doors, calls our phones, or sends us a message — you're their first impression of Londonderry Dodge. That's not a small thing. That's everything. We're looking for a receptionist who gets that. Someone who brings genuine energy to every interaction, who stays composed when it's busy, and who takes pride in making people feel like they're in the right place. What you'll be doing: Greeting customers and directing them to the right department, answering a high volume of inbound calls with professionalism and warmth, managing incoming messages and mail, supporting our sales, service, and finance teams with administrative tasks, keeping the front desk running like it should — smoothly and without drama — and managing online lead portals. When you generate a lead that turns into a sale, you get paid for that. This isn't just a front desk job. Our expectation is that you run the desk like it is your department to manage, so taking ownership and pride in your work is a must. Expectations for how the desk operates comes from you. What we're looking for: You're a people person, but you're also organized. You don't rattle easily when three things are happening at once. You speak clearly, you listen well, and you follow through. Dealership experience is a bonus, not a requirement — attitude and reliability will always beat a resume here. One non-negotiable: full availability. We're open 7 days a week and this position is shift work. You need to be ready for either the morning-to-afternoon shift or the afternoon-to-close shift, and yes, weekends are part of the job. The position an 11-days-on, 3-days-off schedule. Our customer hours of operation: Monday–Thursday: 9AM–9PM | Friday–Saturday: 9AM–6PM | Sunday: 11AM–5PM. You will be expected to be on shift 1 hour prior to our open if you are working the morning shift. The compensation: Hourly pay, plus commission/bonus on leads you generate through your online portals. Benefits kick in after 3 months. If showing up and being genuinely great at your job sounds like your standard — we want to hear from you. Apply today. We're ready when you are.

Chez Steve Madden, l'énergie de notre marque commence avec nos collaborateurs. Nous sommes audacieux, motivés et toujours en mouvement — et nous recherchons quelqu'un qui partage cette énergie ! Si vous êtes enthousiaste, organisé et désireux de commencer votre parcours dans l'industrie de la mode, cela pourrait être l'opportunité idéale pour vous. Steve Madden Canada recrute un réceptionniste pour être le visage de notre bureau et fournir un soutien exceptionnel à la fois à notre équipe et à nos visiteurs. Ce poste de niveau débutant est votre opportunité d'apprendre le fonctionnement interne d'une marque de mode mondiale et de développer votre carrière dans un environnement dynamique et rapide. Ce que vous ferez : • Accueillir et assister les employés et les invités à la reception • Répondre et diriger les appels entrants vers les départements appropriés • Gérer les boîtes de réception générales et répondre aux courriels • Surveiller et contrôler l'accès des visiteurs au bureau • Traiter et distribuer le courrier et les colis entrants • Préparer les étiquettes d'expédition (FedEx, Purolator, UPS) et coordonner les ramassages • Faire le lien avec Canbec Courier et autres services de livraison • Organiser la distribution du courrier aux destinataires externes • Maintenir le bureau propre et organisé • Maintenir la propreté et l'ordre dans le local de stockage • Préparer et envoyer les factures et notes de crédit aux clients • Trier et distribuer les sacs de courrier pour les magasins de détailCoordonner la petite caisse et assister à la réconciliation des fonds • Commander les fournitures de bureau selon les besoins • Fermer les stores et les lumières du bureau à la fin de la journée Ce que vous apportez : • Disponibilité à temps plein (du lundi au vendredi, de 9 h à 17 h) • Bilingue (français et anglais) – maîtrise écrite et orale requise • Solides compétences en communication et en relations interpersonnelles • Excellent sens du service client • Capacité à gérer plusieurs tâches et priorités efficacement • Proactif, attentif aux détails et organisé • Capable de travailler de manière autonome et en équipe • Maîtrise de Microsoft Office (la connaissance approfondie d’Excel est un plus) Ce que nous offrons : • Avantages médicaux et dentaires à partir du premier jour • Programme REER avec contribution de l'entreprise après 6 mois • Allocation annuelle pour chaussures (oui—chaussures gratuites !) • Code vestimentaire décontracté pour le travail • Parking gratuit sur place • Une culture d'équipe dynamique et solidaire avec des possibilités d'évolution At Steve Madden, our brand energy starts with our people. We’re bold, driven, and always on the move—and we’re looking for someone who shares that energy! If you're enthusiastic, organized, and eager to begin your journey in the fashion industry, this could be your perfect fit. Steve Madden Canada is hiring a Receptionist to be the face of our office and provide outstanding support to both our team and visitors. This entry-level position is your opportunity to learn the inner workings of a global fashion brand and grow your career in a fast-paced, vibrant environment. What You Will Do: • Greet and assist employees and guests at the front desk • Answer and direct incoming calls to the appropriate departments • Manage general inboxes and respond to email inquiries • Monitor and control visitor access to the office • Handle and distribute incoming mail and packages • Prepare shipping labels (FedEx, Purolator, UPS) and coordinate pickups • Liaise with Canbec Courier and other delivery services • Organize mail deliveries to external recipients • Keep the office tidy and organized • Maintain stockroom cleanliness and orderliness • Prepare and send customer invoices and credit notes • Sort and distribute mailbags for retail stores • Coordinate petty cash and assist with cash reconciliation • Order office supplies as needed • Close office blinds and lights at end of day What You Bring: • Full-time availability (Monday to Friday, 9 am – 5 pm) • Bilingual (French & English) – written and spoken fluency required • Strong communication and interpersonal skills • Excellent customer service mindset • Ability to multi-task and manage priorities efficiently • Proactive, detail-oriented, and organized • Able to work independently and as part of a team • Proficient with Microsoft Office (Excel proficiency is a plus) What We Offer: • Medical and dental benefits starting Day 1 • RRSP program with company match after 6 months • Annual footwear allowance (yes—free shoes!) • Business casual dress code • Free on-site parking • A fast-moving, supportive team culture with room to grow

GESTION D'ACTIFS PINESTONE INC. Basée à Montréal, Gestion d’actifs PineStone Inc., est un gestionnaire d’actifs spécialisé en actions mondiales fondé en 2021. PineStone se consacre exclusivement à aider ses clients à atteindre leurs objectifs financiers en investissant dans ce que nous pensons être les entreprises de la plus haute qualité au monde. PineStone détient environ C$84 milliards de dollars d’actifs sous gestion et est dirigée par Nadim Rizk, un gestionnaire de portefeuille chevronné avec plus de 25 ans d’expérience. Visitez notre site web: www.pinestoneam.com • Notre mission: Créer une valeur exceptionnelle pour nos clients et leurs bénéficiaires pour de nombreuses années. • Notre vision: Devenir la référence incontournable dans le domaine de la recherche fondamentale, de la construction de portefeuille et des placements de croissance de qualité à long terme. • Nos valeurs: Nous favorisons une culture axée sur l’engagement, l’intégrité, le dynamisme, la rigueur et la patience. DESCRIPTION DE POSTE Le ou la Réceptionniste et Adjoint(e) administratif(ve) est le premier point de contact pour les visiteurs, les clients et les employés. Cette personne assure l’accueil à la réception et offre un soutien administratif afin d’assurer le bon fonctionnement quotidien du bureau dans un environnement professionnel et accueillant. Il s’agit d’un poste entièrement en présentiel, avec un horaire fixe du lundi au vendredi, de 8 h à 17 h. RESPONSABILITÉS PRINCIPALES • Accueillir les visiteurs et prévenir les membres de l'équipe de leur arrivée • Coordonner la distribution de toute correspondance • Répondre aux appels entrants et transférer les appels si nécessaire • Gérer les courriels en liaison avec le représentant des équipes principales pour résoudre les questions en temps opportun • Effectuer les commandes de fournitures de bureau et gérer l’inventaire • Gérer les salles de conférence et veiller à ce que toutes les réunions avec les clients soient organisées de manière professionnelle • Assister à la planification des évènements • Réserver les voyages et préparer les rapports de dépenses • Rédiger, mettre en page et mettre à jour des documents • Supporter le chef des relations clients et le chef des opérations avec les tâches administratives • Participer à d’autres tâches administratives connexes EXIGENCES • Minimum 2 ans d'expérience pertinente • Solide connaissance de la suite Microsoft (Outlook, Word, Excel et Power Point) • Un souci exceptionnel du détail • Capacité à résoudre des problèmes • Solides compétences organisationnelles et capacité à effectuer plusieurs tâches à la fois • Bilingue (Français, Anglais) CE QUE NOUS OFFRONS • Une culture de collaboration et d’excellence • Rémunération et avantages sociaux compétitifs • Défi stimulant et opportunité unique de joindre une entreprise entrepreneuriale en pleine croissance *L’utilisation du masculin a pour unique but d’alléger le texte et désigne autant les femmes que les hommes. _________________________ PINESTONE ASSET MANAGEMENT INC. Based in Montreal, PineStone Asset Management Inc. is a specialist global equity manager formed following the spinout of a highly successful global equity team from a large publicly traded asset manager. PineStone is privately owned and focused exclusively on helping clients achieve their long-term investment objectives by investing in what we believe are the highest-quality companies worldwide. PineStone currently has approximately $84 billion in assets under management and is led by Nadim Rizk, a seasoned portfolio manager with over 25 years of experience. Visit our website at: www.pinestoneam.com • Our vision: To be the gold standard for fundamental research, portfolio construction and long-term quality growth investing • Our mission: To create extraordinary value for our clients and their beneficiaries over many years • Our values: We foster a culture of commitment, integrity, drive, diligence and patience JOB DESCRIPTION The Receptionist / Administrative Assistant is the first point of contact for visitors, clients, and employees. This role provides front‑desk coverage and administrative support to ensure smooth day‑to‑day office operations while maintaining a professional and welcoming environment. This is a fully on‑site position with a fixed schedule from Monday to Friday, 8:00 a.m. to 5:00 p.m. KEY RESPONSIBILITIES • Greet visitors and notify team members of their arrival • Coordinate the distribution of all correspondence • Answer incoming calls and forward calls as needed • Manage emails to shared mailboxes - liaising with the representative of the main teams to resolve issues in a timely manner • Order office supplies and manage inventory • Manage conference room facilities and ensure that all meetings with clients are professionally arranged • Assist in the planning of events • Book travel and prepare expense reports • Draft, format and update documents • Support the head of Client relations and COO with their administrative tasks • Participate in other related administrative duties REQUIREMENTS • Minimum 2 years of relevant experience • Strong knowledge of the Microsoft suite (Outlook, Word, Excel and Power Point) • Exceptional attention to detail • Ability to solve problems • Strong organizational skills and ability to multitask • Bilingual (French, English) WHAT WE OFFER • Competitive compensation and benefits package • A culture of collaboration and excellence • A challenging work environment and the unique opportunity to join a growing firm

Position: Receptionist Job Type: Full Time Location: Okotoks, AB Overall Statement of Responsibility: The Receptionist is responsible for providing superior customer service to co-workers, callers, and visitors to the Okotoks office. This position includes responsibility for reception/general clerical support; shipping/receiving; facilities administration; special office projects including support to GuestTek and all of its subsidiaries/businesses . The ideal candidate thrives in a fast-paced shared service environment, demonstrates strong multitasking abilities, and delivers a consistently professional experience. Key Responsibilities: Reception/General Clerical • Handle switchboard phone system, screen, and direct all incoming calls • Greet and direct visitors to the office. • Schedule meeting room bookings, arrange coffee and lunches etc. • Provide clerical support to executives and managers when needed. • Assist HR and Marketing with all events • Maintain employee contact lists. Finance • Coordinate and process fuel sales transactions, including collecting payments and maintaining accurate records. • Prepare and reconcile daily cash receipts and ensure timely deposit of funds in accordance with company procedures. • Process and prepare deposits, including operating the deposit check scanner to ensure accurate and timely recording of payments. • Maintain accurate financial documentation and filing systems, ensuring all records are organized and audit-ready. Shipping/Receiving • Collect and distribute mail, manage postage meter operation, handle incoming and outgoing courier packages. • Drop outgoing mail in post box • Ensure all shipping documents are correctly completed. • Review courier invoices. HR Support • Support HR with coordination of employee tenure gifts and recognition programs. • Assist in planning and executing internal events and celebrations. • Help organize logistics for company events, including setup, communication, and vendor coordination. Marketing & Executive Support • Provide administrative and coordination support to the Marketing Department as needed. • Assist Executives with scheduling, meeting coordination, and documentation support. • Help coordinate logistics for presentations, meetings, and stakeholder engagements. Facilities Administration • Order office supplies, including pantry supplies • Conduct supply inventories and audit vendor invoices and deliveries for accuracy • Help with assignment and maintenance of office furnishings • Work with department managers/IT team to ensure offices/desks are prepared if needed, and equipment shipment is delivered/received. • Tidy and maintain stationary room, meeting rooms and kitchens. • Other duties as assigned. Qualifications: • Must have a minimum of 1-2 years’ experience in Reception and Office administration. • Must have strong experience with shipping internationally via courier. • Intermediate to senior skills in Microsoft Word, Excel, and Outlook. Personal Attributes: • Excellent written and verbal communication skills. • Strong organizational skills. • Professional, outgoing, energetic. • Flexible and adaptable. • Detail oriented. • Ability to work under pressure in a fast paced environment

Construction Company Receptionist Our client has been a leading specialty contractor in underground construction since 1980. They specialize in trenchless technology, tunnelling, directional drilling, geotechnical and environmental drilling, shoring, deep foundations, and more — delivering innovative solutions for complex infrastructure projects across Canada. Your new role As the first point of contact for our company, you will play a key role in creating a positive, professional impression for clients, vendors, employees, and visitors. This position combines front-desk reception duties with administrative support, including data entry and basic accounts payable processing, in a dynamic construction environment. What you'll need to succeed • Minimum 1–2 years of experience in a receptionist, administrative, or office support role • Proven experience with data entry (high accuracy and attention to detail required) • Previous exposure to accounts payable processes or basic bookkeeping is strongly preferred • Excellent communication skills (verbal and written) with a professional phone manner • Strong organizational and multitasking abilities in a busy environment • Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with accounting software (e.g., Maestro, QuickBooks, Sage, or similar) is an asset • Ability to maintain confidentiality and handle sensitive information • Reliable, punctual, and able to work independently as well as part of a team • Experience in the construction or trades industry is an advantage but not required • Strong verbal and written communication in English is required; conversational communication in French is also required What you'll get in return • Competitive salary in the range of $50,000 – $60,000 based on experience • Comprehensive benefits package (health, dental, vision, etc.) • Paid vacation, sick days, and opportunities for professional growth • Supportive team environment with a focus on safety and innovation • Stable, full-time position with a well-established company (over 40 years in business and 300+ employees) If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or send your CV to stephanie.seruna@hays.com. AI may be used to screen, assess or select applicants for the position.

About the Role: Fitzrovia is seeking a highly organized, polished, and service-driven Receptionist & Administrative Assistant to join our Corporate Operations team on a 12-month contract. The successful candidate will oversee front desk operations, ensure the smooth coordination of day-to-day office activities, and provide high-level administrative support for designated departments. As the first point of contact for employees, clients, and visitors, they will set the tone for Fitzrovia’s professional and welcoming environment. In addition to managing reception and administrative functions, this role will ensure consistent service standards and operational efficiency across the corporate office. At Fitzrovia, we pride ourselves on being an entrepreneurial and innovative organization, which makes this role well suited for a candidate looking to roll up their sleeves, wear multiple hats and contribute to all aspects of real estate investment and development. This is a full-time, on-site contract position. Hours are Monday to Friday, 8:30 AM – 5:30 PM (5:00 PM on Fridays), with a 30-minute lunch break. As we are a highly collaborative team, this role is full-time on-site, and the successful candidate will be required to work in the office Monday to Friday. This posting is for an existing vacancy. The salary range for this position is $50,000 - $65,000, based on skills and experience. Fitzrovia uses AI-enabled tools to assist in screening and assessing applications. Final hiring decisions are made by Fitzrovia’s hiring team. Responsibilities: Front Desk Leadership • Act as the first point of contact for Fitzrovia’s Head Office, greeting clients, guests, and employees with warmth and professionalism. • Oversee all front desk operations, ensuring the reception area, meeting rooms, and shared spaces are maintained to a high standard of presentation. • Develop and maintain office procedures and checklists to ensure consistency in daily operations and service delivery. • Partner with the Manager, Corporate Operations & Events, to identify opportunities to enhance the office experience and improve operational processes. Administrative & Operational Support • Answer, screen, and route incoming calls and messages professionally and efficiently. • Manage incoming and outgoing mail, cheques, courier services, and deliveries, ensuring timely and accurate handling. • Track, organize, and maintain office supply inventories and coordinate purchasing through approved vendors (e.g., stationery, printer supplies, office materials). • Support meeting logistics including boardroom bookings, visitor coordination, and general administrative setup. • Assist with document preparation, data entry, filing, and formatting of correspondence and presentations. • Support internal communications and assist in coordinating company-wide programs or training sessions. • Support finance, legal & asset management teams with administrative duties • Provide back-up support to Executive Assistants and the Corporate Operations team as required. Leadership & Team Collaboration • Serve as a role model for professionalism, attention to detail, and service excellence within the administrative team. • Collaborate with the Corporate Operations team to streamline processes, improve efficiency, and maintain high standards of office management. • Act as a liaison between employees and the Corporate Operations team for administrative or facility-related inquiries. • Provide back-up support to Executive Assistants when required Qualifications and Experience: • College or university diploma preferred. • Minimum 3–5 years of experience in a receptionist or administrative role • Strong interpersonal and communication skills, with a professional and approachable demeanor. • Highly organized and detail-oriented, with strong time management and multitasking abilities. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). • Proven ability to handle sensitive information with discretion and professionalism. • A proactive, flexible, and collaborative attitude with a focus on delivering exceptional internal service. Why Fitzrovia: Fitzrovia is a vertically integrated development and asset manager focused on Class-A and vintage-style apartment buildings across the Greater Toronto Area (GTA) and Montreal. Fitzrovia provides best-in-class development, construction, property and asset management with a focus on design, active lifestyle management and exceptional customer service. Fitzrovia partners with public institutions, pension funds and high net worth investors who have a bias towards long-term cash flow generating assets. The company is the largest developer of purpose-built rental apartments in Canada with over $9 billion of assets under management. We focus on our people and our culture, and offer a competitive salary, benefits, and career development opportunities. Fitzrovia’s commitment to hospitality is at the core of our DNA. To learn more about Fitzrovia, our people and our properties, visit www.fitzrovia.ca. Fitzrovia is an equal opportunity employer and is committed to creating an inclusive environment for all our employees. If you require reasonable accommodation during the recruitment process, please reach us at careers@fitzrovia.ca.

Company Description Blue Gemini Hair Studio is a stylish and modern salon dedicated to providing exceptional hair care services to clients. Known for its customer-focused approach, the salon aims to create a welcoming, professional, and creative environment. Located in Edmonton, AB, Blue Gemini Hair Studio is a community-oriented space where clients can relax and enjoy personalized hair and beauty services. Role Description Blue Gemini Hair Studio is seeking a warm, detail-oriented, and highly organized individual to be the face and voice of our studio. This role ensures every client journey is seamless - from the first inquiry through post-service follow-up-while keeping the salon running smoothly behind the scenes. Social media experience is an asset to role. What We're Looking For • Previous experience in customer service or hospitality (salon experience is a bonus) • Strong communication and organization skills • Ability to multitask in a fast-paced, creative environment • A warm, professional demeanor with a passion for client care • A keen eye for aesthetics and attention to detail • Social media knowledge and confidence What We Offer • A supportive, creative, and inspiring team culture • Growth and development opportunities • The chance to play a meaning role in shaping elevated client experinces If you love connecting, thrive in a stylist environment, and take pride in creating memorable experiences, we'd love to meet you.

Our client is the largest full-service overhead door company in Toronto. They are seeking a highly organized, polished, and proactive Executive Assistant / Receptionist to support daily office operations and provide administrative support to senior leadership. This role is the first point of contact for visitors while also managing executive scheduling and coordination. Responsibilities Front Desk / Reception • Greet and welcome clients, guests, and vendors in a professional manner • Answer, screen, and direct incoming calls and emails • Manage incoming/outgoing mail and deliveries • Maintain a clean, organized, and professional reception area Executive Support • Manage calendars, schedule meetings, and coordinate appointments • Arrange travel, accommodations, and itineraries • Prepare meeting materials, agendas, and take minutes when required • Handle confidential information with discretion Office Administration • Order office supplies and manage inventory • Liaise with vendors, service providers, and building management • Assist with basic bookkeeping or expense tracking (if needed) • Support internal team with administrative tasks and special projects Qualifications • 2+ years experience in a receptionist, administrative, or executive assistant role • Strong organizational and time management skills • Excellent verbal and written communication • High level of professionalism and discretion • Proficiency in Microsoft Office / Google Workspace • Ability to multitask and prioritize in a fast-paced environment Preferred Skills • Experience supporting senior executives • Familiarity with scheduling and CRM tools • Strong attention to detail and problem-solving ability Compensation: to 60k, PTO, Benefits

Company Description Osteo Tuina is a Chinese-Canadian clinic with over 30 years of expertise in massage therapy, acupuncture, osteopathy, and traditional Chinese medicine in the Toronto area. Our services, including professional Registered Massage Therapy (RMT), are recognized and covered by major insurance providers across Canada, with direct billing options available for select insurers. Operating from two accessible locations in North York and Downtown Toronto, Osteo Tuina is committed to delivering outstanding care and promoting wellness within the larger Toronto community. Role Description This on-site, full-time role is based in Toronto, ON. The Front Desk Receptionist will be responsible for welcoming clients, managing appointments, handling inquiries via phone and email, and providing exceptional customer service. Administrative tasks will include maintaining organized records, processing payments, and assisting with daily clinic operations to ensure a smooth and professional experience for clients and staff alike. Qualifications • Strong communication, customer service skills, and phone etiquette • Experience with receptionist duties, front desk operations, and maintaining a welcoming environment • Proficiency in clerical skills, including scheduling, record-keeping, and handling payments • Ability to multitask, stay organized, and manage time effectively in a busy environment • Working knowledge of healthcare or wellness-related industries is a plus • Bilingualism in English and Mandarin or Cantonese is an asset • High school diploma or relevant certification preferred

Job description: Job Description: The receptionist is responsible for managing the front desk while providing excellent customer service to visitors, while providing support with administrative tasks to their colleagues. The ideal candidate is a reliable, organized and able to multitask in a fast-paced environment. Responsibilities: • Serve as the first point and face of the company, creating a professional, welcoming and positive experience for all visitors, contractors and guests • Greet and welcome visitors promptly, ensure they feel comfortable, and direct them to the appropriate department or contact • Maintain a high standard of personal presentation and professionalism at all times • Answer and manage all incoming phone calls in a professional and courteous manner • Assist with general reception duties • Maintain a clean, organized and professional front desk reception area • Provide general administrative support across all departments, including handling mail, coordinating FedEx shipments, and office supply management and ordering • Maintain a visitor and contractor log and ensure all individuals comply with the GMP and site safety requirements. • Maintain oversight of company parking by issuing and managing parking passes and ensure parking policies are followed by conducting periodic checks to verify that vehicles display appropriate parking permits. • Perform general clerical tasks as needed to support office operations OPERATIONAL SUPPORT • Various administrative tasks (printing, scanning, filing, reporting etc) • Data entry of operational and product data into internal systems (eg. Weights, ingredients, specifications) to support accurate and complaint manufacturing • Data entry and verification of shipping information to ensure accurate invoicing • Maintain accurate data entry and upkeep of HR related reports including injury logs, corrective actions, training matrices and other compliance and operational reports. • Conduct other ad hoc administrative and operational requests as required • Other duties as assigned PAYROLL • Maintain the integrity of the payroll process by ensuring all entries, adjustments, and corrections are supported by proper approvals, documentation, and verification • Manage daily payroll administration to ensure accurate tracking of employee and agency hours • Enter, maintain and update payroll data, including hours worked, overtime, and vacation time in accordance with company policy • Review time sheets and exception reports for accuracy, completeness and resolve discrepancies prior to processing. • Process weekly agency payroll and review invoices for accuracy • Support the Plant Manager and Supervisors with payroll-related inquiries and assist in resolution • Coordinate with HR to process employee status changes, including new hires, terminations, leaves, and promotions, ensuring payroll systems updates are accurate and timely • Set up new employees in the payroll system daily, ensuring all information is correct complete and accurate • Maintain strict confidentiality of all employee payroll and personal information • Generate and distribute daily payroll reports to all supervisors Qualifications: • High school diploma or equivalent • Previous experience as a receptionist or in a similar role preferred • Excellent communication and interpersonal skills • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) • Strong organizational and multitasking abilities • Friendly and professional demeanour In accordance with the Accessibility for Ontarian's with Disabilities Act, 2005, and the Ontario Human Rights Code, Niche Bakers Corp. will provide accommodation throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. • Job Type: Full-time

Réceptionniste | Receptionist – MTL BJRC Recruiting · Montréal, QC (On-site) Lieu / Location: Montréal, QC Notre client Notre client est un cabinet d’avocats national de premier plan. Responsabilités • Accueillir les clients et visiteurs de manière professionnelle et chaleureuse • Répondre et diriger les appels entrants • Gérer les réservations de salles de réunion, coordonner les horaires et s’assurer que les salles sont prêtes • Assurer le bon fonctionnement des opérations quotidiennes à la réception • Maintenir un espace d’accueil soigné, professionnel et organisé • Offrir un soutien administratif, incluant la gestion de la correspondance • Coordonner les livraisons, le courrier et les fournitures liées à la réception • Collaborer avec les équipes techniques pour signaler et résoudre les enjeux d’équipement ou de configuration des salles • Contribuer au maintien d’un environnement de travail propre et structuré Détails du poste • Poste présentiel au centre-ville de Montréal • Environnement professionnel, structuré et collaboratif • Rôle clé au sein du bureau, avec forte interaction client • Intégration au sein d’une équipe dynamique dans une plateforme nationale Exigences • Minimum de 5 ans d’expérience dans un rôle similaire (réception/service client) • Bilinguisme français et anglais (oral et écrit) • Présentation professionnelle et excellent sens du service • Excellentes capacités organisationnelles et souci du détail • Capacité à gérer plusieurs priorités dans un environnement dynamique • Excellente maîtrise de la suite MS Office 365 • Expérience en cabinet d’avocats ou services professionnels (atout) // Our Client Our client is a leading national business law firm. Responsibilities • Greet clients and visitors in a professional and welcoming manner • Answer and direct incoming calls • Manage meeting room bookings, coordinate schedules, and ensure boardrooms are properly prepared • Ensure smooth day-to-day front desk operations and maintain a polished reception area • Provide administrative support, including correspondence management • Coordinate deliveries, mail, and reception-related office supplies • Collaborate with technical teams to report and resolve boardroom equipment or setup issues • Contribute to maintaining a clean and organized workspace Job Details • Fully on-site position in downtown Montreal • Professional, structured, and collaborative environment • Key front-facing role with strong client interaction • Opportunity to join a dynamic team within a national platform Requirements • Minimum 5 years of experience in a similar receptionist or client-facing role • Fully bilingual in French and English (written and spoken) • Professional presentation and strong client service skills • Strong organizational skills and attention to detail • Ability to manage multiple priorities in a fast-paced environment • Excellent knowledge of MS Office 365 • Experience in a law firm or professional services environment (an asset) REF#1612

Receptionist & Customer Service Administrator - 12 Month Contract (TruStone Financial) Location: In person - Burnaby, BC Compensation: Base Salary Range: $40,000 - $45,000 per year. The posted range reflects the base salary for this position only. TruStone is looking to hire a Receptionist & Customer Service Administrator to join our team on a 12 month contract. We are actively seeking candidates to fill a current, open position. About us TruStone Financial Inc. (TSF), is redefining an industry by providing independent financial advisors exceptional service and developing meaningful relationships. We are an MGA (Managing General Agent), an intermediary contracted by insurers to operate on their behalf to facilitate sales and support of life and health insurance and investment products by independent, contracted and licensed insurance advisors. With an emphasis on training, marketing, and technology, TSF is continually innovating to provide the highest level of service possible for our advisors. TSF is proud to cultivate and sustain long lasting relationships with our advisors, employees, and suppliers. Why pursue this opportunity Play an integral role - this is an opportunity that allows for you to grow your skills, while directly contributing to the business unit you are a part of. Have your voice heard - with a fresh perspective, we welcome those that can highlight opportunities for improvement. We encourage creative and innovative thinking and welcome candidates who are not afraid to challenge the status quo. Diversity, equity, and inclusion - we are committed to creating a diverse, equitable, and inclusive workplace and welcome candidates who share this commitment. What you’ll be working on • Provides prompt, professional, knowledgeable and accurate customer service to advisors. • Builds strong working relationships with both internal and external partners (i.e. carriers, advisors and colleagues). • Provides a friendly and professional demeanour when greeting visitors and answering the telephone • Processes daily incoming and outgoing mail/courier, etc • Answer phones, greet visitors, order & maintain supplies • Sorts emails, faxes and provides inforce support • Boardroom bookings • Inforce Customer Service support • Office environment (cleanliness, facilities maintenance, fundraising, luncheons, meetings, etc.) • Perform other related activities and participate in ad hoc projects, as necessary or assigned. What we’re looking for you to have • Bilingualism in English and Mandarin and/or Cantonese • College Diploma, University degree or equivalent experience • Minimum (2) years customer service experience • Knowledge of insurance industry (2+ years as asset) • System expertise, Wealthserv, SharePoint, Microsoft suite • Strong problem-solving skills • Ability to work independently, prioritize and balance multiple tasks or projects • Ability to research, analyze, evaluate, integrate ideas and problem solve • If you are applying for a position which is open to applicants across Canada, unless otherwise indicated in the position, language proficiency in English is required for communicating with customers, advisors, or employees across Canada. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results. Beyond the salary For regular full-time positions, TruStone offers a comprehensive total rewards package that includes: • Company pension • Dental care • Disability insurance • Employee assistance program • Extended health care • Life insurance • Paid time off Get to know us TruStone is proud to be an equal opportunity employer. We celebrate diversity, are committed to creating an inclusive environment, and welcome everyone to participate in our application process. We encourage those of all backgrounds and experiences to apply, even if you don't believe you meet each unique qualification outlined. Applicants will receive equal consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age. TruStone welcomes applications from people with disabilities and disabled people. Accommodations are available upon request for candidates taking part in all aspects of the screening and selection process. If you need this job posting in an alternative format or have any accessibility questions, please contact recruitment@empire.ca .

We know what it means to put the customer first—our business is built upon a tradition of exceptional, individualized customer service. Our employees experience the excitement and satisfaction that comes from working for a successful, expanding company where every team member makes a difference and where initiative and hard work are valued and rewarded. We are confident that if you choose to work at ROBINSON, you will be taking your first steps towards a challenging, profitable, and satisfying career. Receptionist is the first point of contact for guests and visitors at the ROBINSON Support Office. In addition to reception responsibilities, this position includes general office duties and administrative support. This is an ideal role for someone who is friendly, organized, and customer service oriented. The hours for this role are Monday to Friday, 8:00 am to 4:30 pm. What you will do: • Greeting clients and visitors in a friendly and professional manner, connect visitors with the appropriate person and provide directions to the meeting location • Answering, screening and directing incoming phone calls • Receiving deliveries; sorting and distributing incoming mail • Coordinating courier pickups/drop offs • Coordinate the management, distribution, and tracking of event tickets to customers, ensuring accuracy and smooth event access • Organizing and assisting team and guests with meeting preparation (room and AV set up, refreshments, etc.) • Provide administrative support including record maintenance and other related duties • Maintaining reception area and common areas making sure they are welcoming and presentable • Maintaining inventory of office supplies and schedule office equipment maintenance as required • Assisting and supporting with event planning as required • Assisting with travel arrangements as requested • Other duties as assigned What you bring: • 1-2 years' experience in a similar role (receptionist, administrative assistant) • Excellent written and verbal communication skills • Proficient with Microsoft applications (Word, Excel, PowerPoint, Outlook) • Experience working as part of a multi-location team • Self-starter with a positive attitude who is comfortable working independently as well as part of a team Family-owned ROBINSON is a leading Canadian distributor of plumbing, heating, electrical, and lighting products. Today, the company serves customers in the construction industry and retail home improvement markets through a network of 32 distribution warehouses and showrooms in British Columbia, Alberta, Saskatchewan, Manitoba, and Ontario. ROBINSON’s reputation as a growing company with a customer-service oriented culture continues to attract and retain top quality people and has earned it Platinum status among Canada’s Best Managed Companies. ROBINSON is committed to a diverse, inclusive, and respectful workplace. We strive to foster an environment that values our differences and believe in giving back to the communities in which we live and work. ROBINSON will provide accommodation for candidates with disabilities throughout our interview and selection process. Thank you to all interested candidates, only those selected for an interview will be contacted.