Strategic Executive Assistant to the President & CEO Location: Toronto, ON (In-Office, 5 Days)Industry: Banking / Private Equity / Family Office
Compensation & BenefitsSalary: $110,000 – $150,000 (Market-rate based on experience).
Travel: Global (Approx. 20% per quarter)
The OpportunityWe are seeking a sophisticated, high-functioning Strategic Executive Assistant to serve as the primary strategic foil and operational lead for our President & CEO. This is not a traditional administrative role; it is a \"Right Hand\" position designed for a professional who thrives on high-stakes problem solving, cross-border diplomacy, and the seamless execution of a CEO’s vision.
As the firm scales from a private family office into a globally recognized institutional entity, you will be the \"glue\" that holds the executive office together. You will act as a proxy, a gatekeeper, and a strategic coordinator, ensuring that every investor interaction, banking relationship, and internal project is executed with absolute precision. . The role requires exceptional judgement, discretion, intellectual rigor, and the ability to operate seamlessly across strategy, operations,Lead the day-to-day functioning of the Office of the CEO, ensuring clarity of roles, cadence, and execution across priorities
Key Responsibilities1. Strategic Proxy & Executive OperationsMeeting Command: Attend all high-level meetings alongside the CEO. Capture critical nuances, track action items, and aggressively follow up with internal teams to ensure 100% completion.
The \"Final Filter\": Review and package all materials from internal teams. You are the final quality control—requesting revisions and refining key messaging before any document reaches the CEO or an investor.
CEO Communications: Manage the flow of operational communication between the CEO and the office team, ensuring clarity of intent and maintaining a high standard of professional etiquette.
2. Investor Relations & Market PresenceInvestor Collateral: Lead the compilation and finalization of investor packages, ensuring marketing materials and key messaging are sharp, accurate, and professional.
Event Architecture: Design and oversee high-touch events for staff and investors, including dinner arrangements, travel logistics, and hospitality for global partners.
Global Liaison: Act as a brand ambassador for the President’s Office. You will manage and maintain critical banking and trust-based relationships, representing the firm with poise and discretion.
3. Global OperationsCultural Navigation: Support the firm’s expansion into the UAE. You must possess the cultural fluency to navigate the Middle Eastern business landscape, adhering to local protocols regarding attire, professional conduct, and social engagement.
Travel Leadership: Accompany the CEO on international circuits (approx. 2–3 weeks per quarter), managing the \"ground game\" to ensure every meeting and logistics detail is flawless.
The Ideal CandidateIndustry Pedigree: You likely come from a Banking, Private Equity, or Brokerage background. You understand the \"language\" of finance and the urgency of the industry. Experience in a similar role
Executive Presence: You possess an \"understated authority.\" You are poised, articulate, and capable of holding your own in a room full of high-net-worth individuals and institutional bankers.
The \"Anticipator\": You solve problems before they happen. You see three steps ahead on the calendar and identify potential friction points before they impact the CEO.
Adaptable Maturity: You are comfortable navigating the unique dynamics of a growing family office, acting as a professionalizing force during a period of rapid institutionalization.
Requirements & ProtocolsCultural Fluency: Previous exposure to the UAE or Middle Eastern business markets is highly preferred.
Professional Standards: Adherence to high-stakes professional protocols (modest/conservative attire, diplomatic language, and absolute discretion).
Skills and Qualification:
15+ years of progressive leadership experience in financial services, investment management or similarly complex environments.Demonstrated experience working directly with C-suite leaders in a complex, high-accountability, fast-paced and mission-driven organization.Exceptional strategic thinking and analytical skills, with the ability to synthesize across large volumes of information and across finance, policy, governance, operations, stakeholder dynamics and narrative.Outstanding written and verbal communication skills, including preparation of executive-level and Board materials.Proven ability to manage ambiguity, competing priorities, and high-stakes situations with sound judgment and absolute discretion.High emotional intelligence, diplomacy, adaptability, and the ability to influence without direct authority.Entrepreneurial and growth mind-set.
This position reflects a current vacancy with one of our clients. Our Recruiters combine their expertise and AI-enabled technology in the recruitment process.
Strategic Executive Assistant to the President & CEO Location: Toronto, ON (In-Office, 5 Days)Industry: Banking / Private Equity / Family Office
Compensation & BenefitsSalary: $110,000 – $150,000 (Market-rate based on experience).
Travel: Global (Approx. 20% per quarter)
The OpportunityWe are seeking a sophisticated, high-functioning Strategic Executive Assistant to serve as the primary strategic foil and operational lead for our President & CEO. This is not a traditional administrative role; it is a \"Right Hand\" position designed for a professional who thrives on high-stakes problem solving, cross-border diplomacy, and the seamless execution of a CEO’s vision.
As the firm scales from a private family office into a globally recognized institutional entity, you will be the \"glue\" that holds the executive office together. You will act as a proxy, a gatekeeper, and a strategic coordinator, ensuring that every investor interaction, banking relationship, and internal project is executed with absolute precision. . The role requires exceptional judgement, discretion, intellectual rigor, and the ability to operate seamlessly across strategy, operations,Lead the day-to-day functioning of the Office of the CEO, ensuring clarity of roles, cadence, and execution across priorities
Key Responsibilities1. Strategic Proxy & Executive OperationsMeeting Command: Attend all high-level meetings alongside the CEO. Capture critical nuances, track action items, and aggressively follow up with internal teams to ensure 100% completion.
The \"Final Filter\": Review and package all materials from internal teams. You are the final quality control—requesting revisions and refining key messaging before any document reaches the CEO or an investor.
CEO Communications: Manage the flow of operational communication between the CEO and the office team, ensuring clarity of intent and maintaining a high standard of professional etiquette.
2. Investor Relations & Market PresenceInvestor Collateral: Lead the compilation and finalization of investor packages, ensuring marketing materials and key messaging are sharp, accurate, and professional.
Event Architecture: Design and oversee high-touch events for staff and investors, including dinner arrangements, travel logistics, and hospitality for global partners.
Global Liaison: Act as a brand ambassador for the President’s Office. You will manage and maintain critical banking and trust-based relationships, representing the firm with poise and discretion.
3. Global OperationsCultural Navigation: Support the firm’s expansion into the UAE. You must possess the cultural fluency to navigate the Middle Eastern business landscape, adhering to local protocols regarding attire, professional conduct, and social engagement.
Travel Leadership: Accompany the CEO on international circuits (approx. 2–3 weeks per quarter), managing the \"ground game\" to ensure every meeting and logistics detail is flawless.
The Ideal CandidateIndustry Pedigree: You likely come from a Banking, Private Equity, or Brokerage background. You understand the \"language\" of finance and the urgency of the industry. Experience in a similar role
Executive Presence: You possess an \"understated authority.\" You are poised, articulate, and capable of holding your own in a room full of high-net-worth individuals and institutional bankers.
The \"Anticipator\": You solve problems before they happen. You see three steps ahead on the calendar and identify potential friction points before they impact the CEO.
Adaptable Maturity: You are comfortable navigating the unique dynamics of a growing family office, acting as a professionalizing force during a period of rapid institutionalization.
Requirements & ProtocolsCultural Fluency: Previous exposure to the UAE or Middle Eastern business markets is highly preferred.
Professional Standards: Adherence to high-stakes professional protocols (modest/conservative attire, diplomatic language, and absolute discretion).
Skills and Qualification:
15+ years of progressive leadership experience in financial services, investment management or similarly complex environments.Demonstrated experience working directly with C-suite leaders in a complex, high-accountability, fast-paced and mission-driven organization.Exceptional strategic thinking and analytical skills, with the ability to synthesize across large volumes of information and across finance, policy, governance, operations, stakeholder dynamics and narrative.Outstanding written and verbal communication skills, including preparation of executive-level and Board materials.Proven ability to manage ambiguity, competing priorities, and high-stakes situations with sound judgment and absolute discretion.High emotional intelligence, diplomacy, adaptability, and the ability to influence without direct authority.Entrepreneurial and growth mind-set.
This position reflects a current vacancy with one of our clients. Our Recruiters combine their expertise and AI-enabled technology in the recruitment process.
Professional Staffing has partnered with a well-established, professional organization to identify a Learning & Development Specialist for their team in Leduc. Reporting to the Director of HR, the Learning and Development Specialist will be, building SOPs, Design and facilitate team-building workshops and training initiatives that focus on improving teamwork, communication, and conflict resolution and designing programs for employee development.
This position offers a hybrid working arrangement and requires 3 days a week on site in Leduc, AB.
Responsibilities:
Lead the end-to-end development and execution of a comprehensive learning strategy that aligns with organizational goals — in a fast paced, complex environmentCollaborate directly with internal subject matter experts and stakeholders to design, revise, and deliver effective training programs across multiple platforms and delivery methods.Conduct formal needs assessments, define learning objectives, and create training plans; develop feedback loops, track training completion, and report on effectiveness.Facilitate both in-person and virtual training sessions; ensure all learning resources are accurate, current, and aligned with business needs.Participate in talent development planning and recommend third-party vendors for leadership, and technical skill enhancement.Design and facilitate team-building workshops and training initiatives that focus on improving teamwork, communication, and conflict resolution
Qualifications:
Bachelor’s degree in Education, Adult Education, Arts, Business, Human Resources or a related field.Proven experience implementing LMS systems A minimum of 5 years’ experience in corporate learning and development, ideally in a complex organization with multiple business linesProven ability to manage all stages of instructional design and implementation autonomously, with expertise in adult learning principles and digital tools (e.g., UPerform, Snagit, Camtasia).Strong communication, collaboration, and consulting skills with a hands-on, proactive approach to problem-solving and delivery.
Professional Staffing has partnered with a well-established, professional organization to identify a Learning & Development Specialist for their team in Leduc. Reporting to the Director of HR, the Learning and Development Specialist will be, building SOPs, Design and facilitate team-building workshops and training initiatives that focus on improving teamwork, communication, and conflict resolution and designing programs for employee development.
This position offers a hybrid working arrangement and requires 3 days a week on site in Leduc, AB.
Responsibilities:
Lead the end-to-end development and execution of a comprehensive learning strategy that aligns with organizational goals — in a fast paced, complex environmentCollaborate directly with internal subject matter experts and stakeholders to design, revise, and deliver effective training programs across multiple platforms and delivery methods.Conduct formal needs assessments, define learning objectives, and create training plans; develop feedback loops, track training completion, and report on effectiveness.Facilitate both in-person and virtual training sessions; ensure all learning resources are accurate, current, and aligned with business needs.Participate in talent development planning and recommend third-party vendors for leadership, and technical skill enhancement.Design and facilitate team-building workshops and training initiatives that focus on improving teamwork, communication, and conflict resolution
Qualifications:
Bachelor’s degree in Education, Adult Education, Arts, Business, Human Resources or a related field.Proven experience implementing LMS systems A minimum of 5 years’ experience in corporate learning and development, ideally in a complex organization with multiple business linesProven ability to manage all stages of instructional design and implementation autonomously, with expertise in adult learning principles and digital tools (e.g., UPerform, Snagit, Camtasia).Strong communication, collaboration, and consulting skills with a hands-on, proactive approach to problem-solving and delivery.
Executive Assistant to the CEOLocation:Downtown TorontoEmployment Type:Contract 3 - 6 monthsRole OverviewThe Executive Assistant (EA) to the CEO serves as a strategic partner and trusted gatekeeper, providing high-level administrative, operational, and project support. This role requires exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced, high-stakes environment.The ideal candidate from financial industry,is proactive, detail-oriented, and capable of anticipating the CEO’s needs while ensuring seamless day-to-day operations.Key ResponsibilitiesExecutive SupportManage complex calendars, scheduling, and prioritization of meetings across multiple time zonesCoordinate domestic and international travel, including detailed itinerariesPrepare briefing materials, agendas, and presentations for meetings and board engagementsAct as the primary point of contact between the CEO and internal/external stakeholdersScreen and manage communications, including emails, calls, and correspondenceStrategic & Operational SupportSupport execution of strategic initiatives and special projects led by the CEOTrack key deliverables and follow up with leadership team to ensure accountabilityAssist in preparing reports, dashboards, and executive summariesConduct research and compile data to support decision-makingBoard & Leadership CoordinationCoordinate board meetings, including logistics, materials, and minutesLiaise with senior executives and cross-functional teams on behalf of the CEOMaintain confidentiality on all board-level and executive mattersOffice & Communication ManagementDraft and edit internal and external communications on behalf of the CEOEnsure smooth communication flow within the executive officeSupport company-wide initiatives, events, and leadership meetingsQualificationsBachelor’s degree or equivalent experience5–10+ years of experience supporting C-suite executives, preferably a CEOStrong business acumen and understanding of corporate environmentsExceptional organizational and time-management skillsHigh level of professionalism, discretion, and confidentialityKey SkillsAdvanced proficiency in Microsoft Office / Google WorkspaceExcellent written and verbal communication skillsAbility to prioritize and manage multiple tasks under pressureStrong problem-solving and critical-thinking abilitiesHigh emotional intelligence and stakeholder management skillsWhat Success Looks LikeCEO’s time is optimized and aligned with strategic prioritiesSeamless execution of meetings, travel, and communicationsProactive identification and resolution of issues before escalationStrong relationships with internal and external stakeholdersCandidates must be eligible to work in CanadaI would like to thank all the candidates in advance. Please do stay connected on LinkedIn for future opportunities. Shortlisted candidates will be contacted .This position reflects a current vacancy with one of our clients. Our Recruiters combine their expertise and AI-enabled technology in the recruitment process.
Executive Assistant to the CEOLocation:Downtown TorontoEmployment Type:Contract 3 - 6 monthsRole OverviewThe Executive Assistant (EA) to the CEO serves as a strategic partner and trusted gatekeeper, providing high-level administrative, operational, and project support. This role requires exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced, high-stakes environment.The ideal candidate from financial industry,is proactive, detail-oriented, and capable of anticipating the CEO’s needs while ensuring seamless day-to-day operations.Key ResponsibilitiesExecutive SupportManage complex calendars, scheduling, and prioritization of meetings across multiple time zonesCoordinate domestic and international travel, including detailed itinerariesPrepare briefing materials, agendas, and presentations for meetings and board engagementsAct as the primary point of contact between the CEO and internal/external stakeholdersScreen and manage communications, including emails, calls, and correspondenceStrategic & Operational SupportSupport execution of strategic initiatives and special projects led by the CEOTrack key deliverables and follow up with leadership team to ensure accountabilityAssist in preparing reports, dashboards, and executive summariesConduct research and compile data to support decision-makingBoard & Leadership CoordinationCoordinate board meetings, including logistics, materials, and minutesLiaise with senior executives and cross-functional teams on behalf of the CEOMaintain confidentiality on all board-level and executive mattersOffice & Communication ManagementDraft and edit internal and external communications on behalf of the CEOEnsure smooth communication flow within the executive officeSupport company-wide initiatives, events, and leadership meetingsQualificationsBachelor’s degree or equivalent experience5–10+ years of experience supporting C-suite executives, preferably a CEOStrong business acumen and understanding of corporate environmentsExceptional organizational and time-management skillsHigh level of professionalism, discretion, and confidentialityKey SkillsAdvanced proficiency in Microsoft Office / Google WorkspaceExcellent written and verbal communication skillsAbility to prioritize and manage multiple tasks under pressureStrong problem-solving and critical-thinking abilitiesHigh emotional intelligence and stakeholder management skillsWhat Success Looks LikeCEO’s time is optimized and aligned with strategic prioritiesSeamless execution of meetings, travel, and communicationsProactive identification and resolution of issues before escalationStrong relationships with internal and external stakeholdersCandidates must be eligible to work in CanadaI would like to thank all the candidates in advance. Please do stay connected on LinkedIn for future opportunities. Shortlisted candidates will be contacted .This position reflects a current vacancy with one of our clients. Our Recruiters combine their expertise and AI-enabled technology in the recruitment process.
Tax Analyst - Contract Onsite - Downtown Toronto
Key ResponsibilitiesPrepare and review T1 personal income tax returns, including self-employed individuals, rental income, investment income, and foreign reporting requirements (T1135).Prepare T2 corporate income tax returns, including supporting schedules, GIFI, and tax provision working papers.Prepare T3 trust returns and partnership returns (T5013), where applicable.Assist in preparation of GST/HST returns, payroll remittances, and other government filings.Analyze financial statements and trial balances to ensure accurate tax reporting.Perform tax research related to compliance, deductions, credits, and tax planning strategies.Communicate directly with clients to request documentation, clarify information, and address inquiries.Respond to CRA correspondence, review notices of assessment, and assist with audit support documentation.Maintain organized and complete client files in accordance with firm standards and regulatory requirements.Identify opportunities for process improvement and workflow efficiencies during tax season.
QualificationsPost-secondary education in Accounting, Finance, or related field.2+ years of Canadian tax preparation experience in a public accounting firm preferedStrong knowledge of Canadian Income Tax Act and CRA compliance requirements.Experience preparing T1 and T2 returns independently.Proficiency with tax software (e.g., TaxPrep, CaseWare, Profile, or similar).Strong Microsoft Excel skills and adobeExcellent attention to detail and organizational skills.Ability to manage multiple deadlines during peak tax season.Strong written and verbal communication skills.
Candidates must be eligible to work in Canada I would like to thank all the candidates in advance. Please do stay connected on LinkedIn for future opportunities. Shortlisted candidates will be contacted .This position reflects a current vacancy with one of our clients. Our Recruiters combine their expertise and AI-enabled technology in the recruitment process.
Tax Analyst - Contract Onsite - Downtown Toronto
Key ResponsibilitiesPrepare and review T1 personal income tax returns, including self-employed individuals, rental income, investment income, and foreign reporting requirements (T1135).Prepare T2 corporate income tax returns, including supporting schedules, GIFI, and tax provision working papers.Prepare T3 trust returns and partnership returns (T5013), where applicable.Assist in preparation of GST/HST returns, payroll remittances, and other government filings.Analyze financial statements and trial balances to ensure accurate tax reporting.Perform tax research related to compliance, deductions, credits, and tax planning strategies.Communicate directly with clients to request documentation, clarify information, and address inquiries.Respond to CRA correspondence, review notices of assessment, and assist with audit support documentation.Maintain organized and complete client files in accordance with firm standards and regulatory requirements.Identify opportunities for process improvement and workflow efficiencies during tax season.
QualificationsPost-secondary education in Accounting, Finance, or related field.2+ years of Canadian tax preparation experience in a public accounting firm preferedStrong knowledge of Canadian Income Tax Act and CRA compliance requirements.Experience preparing T1 and T2 returns independently.Proficiency with tax software (e.g., TaxPrep, CaseWare, Profile, or similar).Strong Microsoft Excel skills and adobeExcellent attention to detail and organizational skills.Ability to manage multiple deadlines during peak tax season.Strong written and verbal communication skills.
Candidates must be eligible to work in Canada I would like to thank all the candidates in advance. Please do stay connected on LinkedIn for future opportunities. Shortlisted candidates will be contacted .This position reflects a current vacancy with one of our clients. Our Recruiters combine their expertise and AI-enabled technology in the recruitment process.
Professional Staffing has partnered with a Leduc-based organization looking for an experienced HR Business Partner (HRBP) to cover a 12-14 month parental leave. This role will be working in Leduc 5 days a week at multiple site locations within the municipality.
As an HRBP, you’ll work closely with Directors and Managers across your assigned portfolio, acting as a strategic advisor, problem‑solver, and trusted partner. You’ll bring an HR lens to business decisions, support leaders through complex employee matters, and help design programs that elevate the employee experience in both a union and non union environments.
What You’ll DoProvide strategic HR advice aligned with legislation, collective agreements, and organizational goals.Support leaders with employee relations, performance management, investigations, and workplace restoration.Lead or support workforce planning, recruitment strategies, job design, and leadership onboarding.Partner on HR program development, policy updates, and change management initiatives.Deliver workforce analytics and insights to inform decision‑making.Build collaborative relationships with union partners and support labour relations processes.What You BringBachelor’s degree in Human Resources, Business, or a related field (CHRP an asset).Minimum 5 years of progressive HR experience, including employee relations, investigations, and strategic advisory work.Strong ability to build relationships with senior leaders and navigate complex situations.Experience interpreting legislation, regulations, and collective agreements.Analytical mindset with the ability to synthesize data and provide meaningful insights.
Professional Staffing has partnered with a Leduc-based organization looking for an experienced HR Business Partner (HRBP) to cover a 12-14 month parental leave. This role will be working in Leduc 5 days a week at multiple site locations within the municipality.
As an HRBP, you’ll work closely with Directors and Managers across your assigned portfolio, acting as a strategic advisor, problem‑solver, and trusted partner. You’ll bring an HR lens to business decisions, support leaders through complex employee matters, and help design programs that elevate the employee experience in both a union and non union environments.
What You’ll DoProvide strategic HR advice aligned with legislation, collective agreements, and organizational goals.Support leaders with employee relations, performance management, investigations, and workplace restoration.Lead or support workforce planning, recruitment strategies, job design, and leadership onboarding.Partner on HR program development, policy updates, and change management initiatives.Deliver workforce analytics and insights to inform decision‑making.Build collaborative relationships with union partners and support labour relations processes.What You BringBachelor’s degree in Human Resources, Business, or a related field (CHRP an asset).Minimum 5 years of progressive HR experience, including employee relations, investigations, and strategic advisory work.Strong ability to build relationships with senior leaders and navigate complex situations.Experience interpreting legislation, regulations, and collective agreements.Analytical mindset with the ability to synthesize data and provide meaningful insights.
