Title: Executive Assistant to President and Chief Executive Officer Reports To: President & Chief Executive Officer Position Summary: We are seeking a high-performing Executive Assistant to partner with the President & CEO. This role transcends traditional administrative duties—requiring a proactive, solutions-driven approach, strategic foresight, and exceptional operational support to ensure the success of the CEO, senior leadership team, and Board of Trustees. The ideal candidate will bring extensive experience in executive-level support, a commitment to exceptional service, and a meticulous eye for detail, ensuring every interaction and task is executed seamlessly. This role is ideal for a dedicated and seasoned Executive Assistant who excels in a professional, strategic, and high-touch environment. You’ll be a trusted advisor, ensuring smooth operations and proactive solutions for an executive who operates at the highest level. Key Responsibilities: Concierge-Level Executive Support: Offer comprehensive and proactive support to the CEO, anticipating needs, managing intricate schedules, and ensuring every detail is executed with precision and professionalism. Board & Senior Team Coordination: Support administrative and event planning activities for the senior leadership team and Board of Trustees. Assist with travel and logistics for the Board, ensuring precision and confidentiality. Strategic Calendar Management: Prioritize and manage the CEO’s time by aligning appointments, travel, and meetings with strategic objectives. Hospitality & Event Excellence: Plan and execute high-level meetings and events, ensuring a hospitality-first approach that reflects CAPREIT’s culture of excellence. Travel Management: Arrange and oversee detailed itineraries for domestic and international travel, ensuring flexibility for last-minute changes and providing on-call support. Communication Management: Draft, review, and refine correspondence, presentations, and reports that reflect the CEO’s tone and messaging. Project & Implementation Support: Actively contribute to the implementation of executive-level initiatives, ensuring deadlines are met and challenges are addressed proactively. Executive-Level Organization: Maintain an impeccable e-filing system, manage expense reports with accuracy, and streamline workflows to maximize the CEO’s productivity and efficiency. Confidentiality & Discretion: Handle sensitive information with the utmost care, ensuring privacy and professionalism in all interactions. What You Bring: Experience: 10+ years as an Executive Assistant, ideally in a publicly traded company, professional services, or luxury hospitality environment. Administrative touchpoints with board members and senior leadership teams. Proven ability to manage high-pressure, dynamic environments with grace and precision. Expertise: Mastery of Microsoft Office Suite, SharePoint, and virtual collaboration tools (Teams, Zoom). Strong project management skills, with a knack for anticipating needs and problem-solving. A commitment to excellence, with the ability to deliver concierge-level service. Attributes: Professional, discreet, and relationship-oriented. Excellent verbal and written communication skills. Detail-obsessed with exceptional organizational and time management skills. A natural problem solver who thrives on delivering proactive, high-quality solutions. Strategic and adaptable, with a “no task too small, no challenge too big” mindset. #J-18808-Ljbffr
Title: Technical Services Manager Reports To: Senior Director, Technical Services Responsibilities: Provides program delivery and business expertise for technical services delivered to CAPREIT Operations Units by the following: Assisting in the development, implementation, and execution of service plans with innovative approaches based on building maintenance service needs and industry best practice; Develops with Procurement and other Business units a contract framework that reduces cost at an appropriate risk level while compliant to the respective laws and regulations to improve effectiveness and accountability of contractors and local staff; Directing and overseeing maintenance functions including standards, service levels, high performance, and standard response times for all maintenance program components to maintain a consistent and standard, a high level of building repair, reliability, building safety, and customer service; Providing technical support for decision making to Operation Managers, building managers, and building operators to resolve building issues; Assisting with the ongoing management of contractors/supplier’s contracts and vendor relations including resolution of contractual issues for building managers; Developing standards and specification for Capital and Operating repairs and services to meet organisational objectives; Project managing major renovations with operation managers and contractors including specifying, requesting, and reviewing quotes from contractors; Providing technical support and assist with internal departments for policy and procedure development and implementation at the operations level; Working closely with Managing Directors and internal departments to develop annual CapEx budgets, with a focus on effective delivery to meet goals; Instituting corporate inspection and evaluation processes for performance assessment and long-term maintenance improvement planning that supports the yearly budget preparation cycle with the Managing Directors; Provides advice and feedback on the development and effectiveness of the on-site maintenance capability for operations units, including the identification of any applicable training needs and the development and delivery of training programs which ensure standards and compliance is maintained; Participates in the development and ongoing use of appropriate systems and technology to support the service plan to maximize innovation and reduce costs. Systems include: computer-based maintenance systems and building monitoring systems; Ensure buildings and work practices comply with all applicable laws and regulations related to, but not limited to, the National Fire Code, Provincial Fire Code , Federal and Provincial Environmental and Occupational Health and Safety legislation including asbestos, TSSA, and other authorities having jurisdiction by confirming all records are up to date and accurate and compliant; Working with the PIC manager on the ongoing evaluation of activities, structure, and deployment of staff and contracts within the Property Improvement Contract; Keeps abreast of market development in maintenance and assesses their opportunity value for CAPREIT; Producing management reports on building performance and key indicators; Training of site staff on systems, components, required inspections and record keeping for HVAC, electrical, fire and emergency, interior/exterior building systems and components, and any other related required building components; and, Other duties as assigned by the Sr. Director, Technical Services. Qualifications: Trade certification, background in building sciences, technical education, related experience; Working knowledge of, but not limited to, the National Fire Code, Provincial Fire Code, Federal and Provincial Environmental and Occupational Health and Safety legislation including asbestos, and TSSA; Computer skills, Excel, Word, and keyboarding; Supervisory experience; Organized and able to oversee multiple projects simultaneously; Excellent communication; and, Be on call 24/7 for system failure escalations and respond to major emergencies. #J-18808-Ljbffr
Are you enthusiastic, customer-oriented and enjoy interacting with people? Do you want to build a rewarding career in residential property management with one of the consistently recognized 50 Best Employers in Canada? If this is you, come join our community as a Leasing Specialist. Please note this is an onsite position located in New Westminister, BC. Possessing an insured means of personal transportation to travel between work locations is required for this position. Who are we? We are a growth-oriented company that own and operate the highest quality rental communities across Canada. We offer our residents attractive, comfortable and secure homes. Our employees are essential to the success of our communities and we consider them our most valuable assets. We are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. This is reflected in our industry leading levels of Employee Engagement. About the Leasing Specialist opportunity: Resident Ambassador: As our frontline liaison, build strong relationships and deliver excellence by addressing concerns to maintain resident satisfaction. Leasing Champion: Own the leasing process from initial inquiry to onboarding of new resident. Proactively monitor vacancies and achieve leasing targets. Operations Guru: Collect payments, inspect the property and facilitate resident moves and maintenance request. What you need to succeed: 1-2 years’ experience in customer service, sales, office administration or related field. High school diploma or equivalent. Proficient with MS Office. SAP knowledge is an asset. Well-developed oral and written communication skills. Ability to work evenings and weekends when needed to meet business requirements. Proven ability to address concerns and achieve performance targets. Strong problem-solver with effective negotiation skills. Highly organized and detailed-oriented with proven ability to work in a fast-paced environment. Valid driver’s licence, clean driver abstract, reliable, insured means of personal transportation to and between work locations may be required for some locations. What’s in it for you? In this role you will be rewarded with: Competitive Base Salary starting at $45,000-$50,000 Paid Vacation Flexible Health, Dental & Vision Benefits Employee Savings Plan Employee & Family Assistance Plan Learning & Professional Development Your opportunity to build an exciting career! #J-18808-Ljbffr
Are you highly organized, customer-oriented, and enjoy interacting with people? Interested in joining one of Canada's consistently recognized 50 Best Employers' talent pool to build a future career in residential property management? If you are eager to be considered for upcoming Leasing Specialist opportunities within our dynamic Ottawa team, we want to hear from you! Who are we? We are a growth-oriented company that owns and operates the highest quality rental communities across Canada. We offer our residents attractive, comfortable, and secure homes and are constantly seeking talented individuals to join our team. Our employees are essential to the success of our communities, and we consider them our most valuable assets. We are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. This is reflected in our industry-leading levels of Employee Engagement. About the Future Leasing Specialist opportunity: Resident Ambassador: As our frontline liaison, build strong relationships and deliver excellence by addressing concerns to maintain resident satisfaction. Leasing Champion: Own the leasing process from initial inquiry to onboarding of new residents. Proactively monitor vacancies and achieve leasing targets. Operations Guru: Collect payments, inspect the property, and facilitate resident moves and maintenance requests. What will you need to succeed: 1-2 years’ experience in customer service, sales, office administration, or related field. Excellent customer service and interpersonal skills. Well-developed oral and written communication skills. Proficient with MS Office. Property management software knowledge is an asset. Ability to work evenings and weekends when needed to meet business requirements. Proven ability to address concerns and achieve performance targets. Strong problem-solver with effective negotiation skills. Highly organized and detail-oriented with proven ability to work in a fast-paced environment. Valid driver’s licence, clean driver abstract, and reliable, insured means of personal transportation to and between work locations required. What will be in it for you? At CAPREIT, we reward all permanent full-time employees: Competitive Base Salary Three (3) Weeks’ Paid Vacation Flexible Health, Dental & Vision Benefits Employee Savings Plan Employee & Family Assistance Plan Learning & Professional Development By joining our talent pool, you will have priority access to speak with our hiring team about your interest and relevant experience, giving you the opportunity to make valuable connections. As we continue to grow, you will be among the first to be considered for upcoming Leasing Specialist positions. Your opportunity to build an exciting career! #J-18808-Ljbffr
Reports To: Sr. Director, Engineering and Project Management Position Summary: The Senior Project Engineer will be responsible for preparing and providing oversight of condition audits, project fee estimates, specifications, budgets, and schedules, as well as managing structural and envelope rehabilitation engineering design. They will coordinate with consulting firms, contractors, and internal stakeholders, to ensure project schedules and deadlines are met within budget. In addition, they will conduct site inspections to ensure work is performed to CAPREIT’s standards and codes prior to signing off on the completion. The Senior Project Engineer will help to facilitate knowledge sharing, improve efficiency, standardize process, drive skills training, and inspire overall collaboration. Responsibilities: Collaborate with engineers, architects etc. to determine the specifications of the project. Contribute to capital budget planning by reviewing and extracting budgeting information from building and roof condition assessment reports prepared by consultants. Coordinate and participate in meetings with other CAPREIT internal teams/stakeholders to ensure that all intersecting projects progress seamlessly. Provide Sr. Project Manager duties for all assigned structural and envelope projects and review specifications and reports prepared by Project Managers and Projects Coordinators. Provide oversight, supervision, motivate, train, develop and mentor Project Managers and Coordinators as assigned. Create project budgets while managing and tracking progress as well as reporting unforeseen expenses as they arise. Identify and resolve project issues with project team and ensure larger, more complex issues are escalated to key project stakeholders. Ensure adherence to all health and safety standards and report issues. Work closely with Senior Director, Procurement to assist in the preparation and creation of scopes for repair/construction work & tender documents. Carry out Condition Audits, property inspections, and provide analysis and assist in the preparation of capital expenditure budgets. Project manage various construction, intensification and retrofit projects within the portfolio, including budget management, reporting, and quality control of general contractor and consultants. Assist with new acquisitions; 5-year capital plan. Support staff in tracking all EUBR requests and assist by reviewing their site review findings and specifications as required. Provide site inspections including quantitative analysis to various internal operational groups as they relate to the modernizing, upgrading, and maintaining the properties within the portfolio Maintain and constantly improve cost reduction initiatives relating to maintenance and repair works throughout the portfolio. Collaborate with the Procurement department in vendor selection, tender evaluation, and award recommendation. Assist in the preparation of bid analysis and recommendation letters and review and approve progress invoices. Lead discussions and work effectively with senior leaders. Support software enhancements to track projects and time management. Provide guidance and share PM best practices with Technical Services Mangers and other internal stakeholders. Required Skills: Knowledge and application of safety and environment principles and procedures. Familiarity with quality and health and safety standards. In-depth understanding of building restoration, procedures and materials and project management principles. Proven experience as a building science subject matter expert. Demonstrates the ability to manage time effectively, prioritize and work under pressure to meet multiple deadlines. Flexibility and ability to work in a fast-paced environment. Demonstrated experience implementing a strong safety culture. Identify and manage risk and opportunities on construction projects. Ability to work at heights utilizing suspended access equipment such as swing stages and zoom-booms. Establish and maintain effective relationships with key stakeholders and decision makers. Provide leadership, direction, and motivation to the project team. Maintain quality service by establishing and enforcing organization standards. A team player with leadership abilities. Qualifications: Post-secondary education in Structural Engineering, Building Science, Architecture or Construction Management, Professional Designation an asset. Licensed Professional Civil/Structural Engineer Minimum 5-10 years of relevant experience with carrying out investigative building reviews, project management and quality control of restoration and construction projects. Capable of establishing and maintaining effective working relationships with internal operational and management teams and external associates and vendors. Required to travel to support and lead capex projects across Canada. Valid G driver's licence and access to a reliable vehicle #J-18808-Ljbffr
